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JerryH
Resolver III
Resolver III

Insert Media > Add Picture - Simple instructions and attach to email

hi

Can anyone direct me to "simple to follow instructions" to Insert Media > Add Picture - and then attach photo to email coding

Thanks

Jerry

AddMedia.PNG

3 ACCEPTED SOLUTIONS

Accepted Solutions
wyotim
Resident Rockstar
Resident Rockstar

Hi @JerryH, this took a little digging for me as I have managed to go this long without ever sending an email with an attachment from Power Apps. Pulling from your other thread, you would add the following to the code in curly braces:

Attachments: {Name: AddMediaButton1.FileName, ContentBytes: UploadedImage1.Image, '@odata.type': ""}

where AddMediaButton1 and UploadedImage1 are the default names of the two items in the AddMediaWithImage control. 

 

So if I grab your previous code from the other thread, it would look something like this:

Office365Outlook.SendEmailV2(
    "jerry.hald@nworld.com",
    "Asset Fault Log Request",
    "Equipment Fault - Call out required" & Concat(
        FaultList,
        "<table style='700'>
            <tr>
                <td><b>Client Name :</b></td>
                <td>" & ManufacturerName & "</td>
            </tr>" &
            "<tr>
                <td><b>Location :</b></td>
                <td>" & LocationName & "</td>
            </tr>" &
            "<tr>
                <td><b>Asset Description :</b></td>
                <td>" & AssetDecription & "</td>
            </tr>" &
            "<tr>
                <td><b>Serial Number :</b></td>
                <td>" & 'Device Name' & "</td>
            </tr>
        </table></body>"
    ),
    {
        Importance: "Normal"
        Attachments: {Name: AddMediaButton1.FileName, ContentBytes: UploadedImage1.Image, '@odata.type': ""}
    }
)

Again, you may need to change the AddMediaButton1 and UploadedImage1 titles to match the names you have. It's a bit of a beast but the main takeaway is that the Attachments section needs to be a table with those three items (Name, ContentBytes, and '@odata.type' which has a blank value). With this in mind, you could put multiple items in a collection and use that to send numerous attachments if needed.

 

I hope that gets you going! Let me know either way and I will follow up if needed!

View solution in original post

wyotim
Resident Rockstar
Resident Rockstar

Hi @JerryH! Sorry for the non-response to your first message; it's been a full day. 😵 😁 For the record, I'm fine with you posting in the same thread. It could be good to make a new thread if the issue is different enough and you think others could benefit from seeing it but otherwise we can keep it all in the same one. 

 

From looking at your code, I am noticing that the closing parentheses are missing from the Patch statement and the ForAll statement. That might explain the two errors you are seeing. Let's start there and see if that solves it!

 

ForAll(
    Filter(
        Devices1_1.AllItems,
        VerifyItem_1.Value = true
    ),
    Patch(
        Devices,
        Defaults(Devices), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
)

 

View solution in original post

wyotim
Resident Rockstar
Resident Rockstar

Hey @JerryH, so I have good news and bad news. The bad news is that I couldn't find a way to use the disambiguation operator on the gallery reference. This means that the ForAll loop will only look at the first item in the gallery and never make it past that one. It also seems that it isn't possible to reference the GUID that Power Apps assigns. This part might not be too much of a problem as long as you have one unique value, like a device name or something, that you can reference. It would also work to use multiple items in the LookUp to define a row if one value isn't unique but two or more together are.

 

The good news is that doing what you are trying without the gallery reference isn't too difficult. Here's what I did: 

 

On the checkbox control, I put the following items in the OnCheck and OnUncheck properties:

// OnCheck
Collect(colVerifiedDevices, ThisItem)

// OnUncheck
Remove(colVerifiedDevices, ThisItem)

This simply adds the row of data from the gallery into a collection called colVerifiedDevices if the box is checked and removes it if it is unchecked. I then used this collection in the ForAll loop instead of the gallery like so:

ForAll(
    colVerifiedDevices,
    Patch(
        Devices,
        LookUp(Devices, DeviceName = colVerifiedDevices[@DeviceName]), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
);
Clear(colVerifiedDevices)

I assumed that the name of the column with Test6, Test7, Test8, etc. was called DeviceName, so you will want to change that with the field name with the unique values.

 

If you need to use more than one field to define a unique row, it would look something like this:

ForAll(
    colVerifiedDevices,
    Patch(
        Devices,
        LookUp(Devices, Field1 = colVerifiedDevices[@Field1] && Field2 = colVerifiedDevices[@Field2]), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
);
Clear(colVerifiedDevices)

Just repeat the '&& Field# = colVerifiedDevices[@Field#]' for each additional field you need in there (where Field# is the column name of course).

 

One thing to note is the Clear(colVerifiedDevices) at the end of the ForAll Patch statement. This clears the collection out when the loop is done so those values aren't repeated.

 

I hope all of that makes sense but feel free to hit me up if it doesn't!

View solution in original post

11 REPLIES 11
wyotim
Resident Rockstar
Resident Rockstar

Hi @JerryH, this took a little digging for me as I have managed to go this long without ever sending an email with an attachment from Power Apps. Pulling from your other thread, you would add the following to the code in curly braces:

Attachments: {Name: AddMediaButton1.FileName, ContentBytes: UploadedImage1.Image, '@odata.type': ""}

where AddMediaButton1 and UploadedImage1 are the default names of the two items in the AddMediaWithImage control. 

 

So if I grab your previous code from the other thread, it would look something like this:

Office365Outlook.SendEmailV2(
    "jerry.hald@nworld.com",
    "Asset Fault Log Request",
    "Equipment Fault - Call out required" & Concat(
        FaultList,
        "<table style='700'>
            <tr>
                <td><b>Client Name :</b></td>
                <td>" & ManufacturerName & "</td>
            </tr>" &
            "<tr>
                <td><b>Location :</b></td>
                <td>" & LocationName & "</td>
            </tr>" &
            "<tr>
                <td><b>Asset Description :</b></td>
                <td>" & AssetDecription & "</td>
            </tr>" &
            "<tr>
                <td><b>Serial Number :</b></td>
                <td>" & 'Device Name' & "</td>
            </tr>
        </table></body>"
    ),
    {
        Importance: "Normal"
        Attachments: {Name: AddMediaButton1.FileName, ContentBytes: UploadedImage1.Image, '@odata.type': ""}
    }
)

Again, you may need to change the AddMediaButton1 and UploadedImage1 titles to match the names you have. It's a bit of a beast but the main takeaway is that the Attachments section needs to be a table with those three items (Name, ContentBytes, and '@odata.type' which has a blank value). With this in mind, you could put multiple items in a collection and use that to send numerous attachments if needed.

 

I hope that gets you going! Let me know either way and I will follow up if needed!

Thank you so much...

I have a few other questions for my App?

Can i use this thread?

HI Wyotim

Any chance you can see if you can pick up an errors in this code? Basically, when user checks the checkbox, and presses button, it sends info back to datasource…..

 

ForAll(Filter(Devices1_1.AllItems,VerifyItem_1.Value = true),
Patch(Devices,Defaults(Devices),

{Name: User().Email,

Date: Now(),

Status: "Confirmed"}

 

Code.PNGPicture1.pngAssetVerification.PNG

wyotim
Resident Rockstar
Resident Rockstar

Hi @JerryH! Sorry for the non-response to your first message; it's been a full day. 😵 😁 For the record, I'm fine with you posting in the same thread. It could be good to make a new thread if the issue is different enough and you think others could benefit from seeing it but otherwise we can keep it all in the same one. 

 

From looking at your code, I am noticing that the closing parentheses are missing from the Patch statement and the ForAll statement. That might explain the two errors you are seeing. Let's start there and see if that solves it!

 

ForAll(
    Filter(
        Devices1_1.AllItems,
        VerifyItem_1.Value = true
    ),
    Patch(
        Devices,
        Defaults(Devices), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
)

 

Amazing!!!!!! That result made me so happy!

 

3 Questions.

1. The information recorded in my Datasource but in new rows... Can we get to show in correct asset row. See image below

2. With my Dropdowns - can we get the Item to default either to Blank or one of the Items such as Select?

3. Now that my App is almost complete. Should i move the Datasource from Excel to Sharepoint?

 

DefaultItem.PNG


RecordedAsset.PNG

wyotim
Resident Rockstar
Resident Rockstar

Hey @JerryH, glad that did the trick for you!

 

For the first question, the reason it is writing a new row is due to the Defaults(Devices) section of your code. This writes a new record using the default values of the data source listed. To update a row, you will need to swap that portion of code out with something that identifies a record. I'll need to test using a gallery as a reference in a ForAll loop as I have never done that before, but one general way to do it is to use a LookUp to find the specific record you are on in the loop in the data source. Something generally like this:

ForAll(
    ForAllDataSource,
    Patch(
        DataSourceName,
        LookUp(DatasourceName, FieldYouWant = ForAllDataSource[@FieldYouWant]),
        {
            ...
        }
    )
)

You will notice the square brackets and the @ symbol. The @ symbol is called a disambiguation operator and what it is doing is making sure Power Apps knows which field you are referencing, in this case, the particular FieldYouWant field that the ForAll loop is on in the ForAllDataSource data source. 

 

The best field to use here is something that uniquely defines that row, like an ID of some kind. In Excel, Power Apps makes that GUID column that I see at the end of your data table. That would be the best thing to use. As I said before, I am not sure of the syntax when referencing a gallery but I will test that after I post this message.

 

On question 2, this is possible. Dropdowns have an AllowEmptySelection property just for blank values. If you set that to true and then set the Default property to "", this should accomplish that part. If you are in a form, leaving the Default set to Parent.Default would show the value for that record or leave it blank if there is no value.

 

As far as the third question goes, SharePoint is a good data source and might be easier to use than Excel. Back in the old days when I got started with Power Apps, sharing an app with Excel as a data source didn't seem to work so well so I stopped trying and haven't attempted it since. I'm sure it's a much better experience now, but Excel does have limitations with how much data can be used and it is a bit on the slow side.

 

One thing about SharePoint to keep in mind is that anyone with access to that app will have access to that table on SharePoint, which is the same with Excel but SharePoint has lots of security options to control what data each person can see. I'm not a SharePoint expert at all (the company I work for uses SQL so that is what I know best) but there are some really good YouTube channels to check out if you want more info about building Power Apps for SharePoint and all the layers of permissions. Laura Rogers (WonderLaura) and Shane Young are both great channels to check out.

 

Hopefully, that helps but if I can try to clarify or explain more, let me know! And I'll get back on the gallery syntax as soon as I crack it.

wyotim
Resident Rockstar
Resident Rockstar

Hey @JerryH, so I have good news and bad news. The bad news is that I couldn't find a way to use the disambiguation operator on the gallery reference. This means that the ForAll loop will only look at the first item in the gallery and never make it past that one. It also seems that it isn't possible to reference the GUID that Power Apps assigns. This part might not be too much of a problem as long as you have one unique value, like a device name or something, that you can reference. It would also work to use multiple items in the LookUp to define a row if one value isn't unique but two or more together are.

 

The good news is that doing what you are trying without the gallery reference isn't too difficult. Here's what I did: 

 

On the checkbox control, I put the following items in the OnCheck and OnUncheck properties:

// OnCheck
Collect(colVerifiedDevices, ThisItem)

// OnUncheck
Remove(colVerifiedDevices, ThisItem)

This simply adds the row of data from the gallery into a collection called colVerifiedDevices if the box is checked and removes it if it is unchecked. I then used this collection in the ForAll loop instead of the gallery like so:

ForAll(
    colVerifiedDevices,
    Patch(
        Devices,
        LookUp(Devices, DeviceName = colVerifiedDevices[@DeviceName]), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
);
Clear(colVerifiedDevices)

I assumed that the name of the column with Test6, Test7, Test8, etc. was called DeviceName, so you will want to change that with the field name with the unique values.

 

If you need to use more than one field to define a unique row, it would look something like this:

ForAll(
    colVerifiedDevices,
    Patch(
        Devices,
        LookUp(Devices, Field1 = colVerifiedDevices[@Field1] && Field2 = colVerifiedDevices[@Field2]), 
        {
            Name: User().FullName,
            Date: Now(),
            Status: "Confirmed"
        }
    )
);
Clear(colVerifiedDevices)

Just repeat the '&& Field# = colVerifiedDevices[@Field#]' for each additional field you need in there (where Field# is the column name of course).

 

One thing to note is the Clear(colVerifiedDevices) at the end of the ForAll Patch statement. This clears the collection out when the loop is done so those values aren't repeated.

 

I hope all of that makes sense but feel free to hit me up if it doesn't!

Absolutely amazing - thank you so so much.😀

wyotim
Resident Rockstar
Resident Rockstar

@JerryH Happy to be able to help out! If I can be of assistance in the future, feel free to tag me in the post.

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It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   This Week's Topic: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! Here's why:   It helps create a vibrant and dynamic community of makers who can learn from each other’s experiences and insights.It provides a platform for collaboration and innovation, where members can share their ideas and work together to develop new solutions.It helps promote Power Platform by showcasing its capabilities and real-world applications.It helps build trust and credibility in the community because you are providing valuable information and resources your fellow community members can use to improve their skills and knowledge. By sharing your knowledge of Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links:   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studios: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/bg-p/PVACommunityBlogPower Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for a button like the one below on the right rail of your community blog, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!  

June 2024 Community Newsletter

It's time for the June Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzcreativeopinionExpiscornovus Fubar AmikNived_NambiarPstork1OliverRodriguesmmbr1606ManishSolankifernandosilvaragavanrajanBCBuizerExpiscornovusrenatoromaoLucas001timlAlexEncodianViswavEmadBeshaiDBO_DVDeenujiUmiantaChrist0fGochixVishnuReddy1997citron-trucmandelaVishalJhaverieetuRoboJohanTprathyooanandm08VictorIvanidzenicoxrfm1964shashankbhidepaulbeck1 rpaa   LATEST NEWS Summer of Solutions 2024 The Summer of Solutions challenge kicked off this month - an amazing Microsoft Community initiative to win free tickets to the Power Platform Community Conferencethis September in Las Vegas. The challenge is NOW OPEN to all #PowerPlatform community members and will consist of four weekly entry periods until July 14th, 2024. Click the image below to find out more on how you can win free tickets to #PPCC24 by entering the Summer of Solutions TODAY!   Microsoft Customer Stories We're constantly working with an array of great businesses across the globe to assist them in taking advantage of the latest business applications technology. If you'd like to find out more about their low code journeys, click the image below to view our playlist of Customer Stories to discover how Accenture, Lumen Technologies, Cineplex, and many more, are streamlining their business processes with Microsoft Power Platform.     Microsoft Leap Program Have you heard of Microsoft Leap - a global program designed to recruit, develop, and upskill unconventional talent for careers in the tech space. Microsoft Leap organizes a number of pathways into the industry, including the recent "NFL Legend Cohort - Technical Program Management" run jointly with the NFL Player Care Foundation (PCF) who are dedicated to helping retired players improve their quality of life. Click the image below to find out more about the great day shared at the Redmond campus and be sure to visit the Microsoft Leap website to discover how this amazing initiative is helping re-launch the lives of countless individuals. www.leap.microsoft.com       UPCOMING EVENTS Biz Apps Partner Summit | Seattle | July 24-25 It's not long now until the Biz Apps Partner Summit, which takes place at the Hilton Bellevue in Seattle on July 24-25, 2024. This event is the perfect place to network, connect, and learn how to scale your Microsoft practice, drive profitable revenue, and dazzle your customers! There's a great selection of speakers, including the likes of Tom Patterson, Donald Kossmann Joseph Corigliano, Cecilia Flombaum, Peter Jensen, John Siefert, Becky Lymberis, Daniel Rippey, and many more. Click the image below to find out more and register today!     TechCon365 & Power Platform Conference | D.C. | August 12-16 Things are hotting up for the next TechCon365 & PWRCON Conference in Washington D.C. on August 12-16, 2024. Featuring the likes of Tamara Bredemus, Sunny Eltepu, Lindsay Shelton, Brian Alderman, Daniel Glenn, Julie Turner, Jim Novak, John White, Jason Himmelstein, Luc Labelle, Emily Mancini, MVP, UXMC, Fabian Williams, Emma Wiehe,and many more, this is the perfect event for those that are looking to gain invaluable insights from industry experts. Click the image below to grab your tickets today!     Power Platform Community Conference | Vegas | Sept. 18-20th Are you ready to come and join the fun in Las Vegas this September at PPCC24? This event is the perfect place to connect with fellow business applications enthusiasts and share your knowledge with the worldwide Microsoft Community. Now's your chance to hold all the aces. Just click the image below to find out more and we hope to see you go ALL-IN this September in Las Vegas!     For more events, click the image below to visit the Community Days website.  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

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