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Helper I
Helper I

Inventory license APP - Search True/False Items from Sharepoint list in Gallery

Hello everyone,

I have the following issue. I created a database on a SharePoint list named 'licenses' where information about the licenses owned by each employee is stored (such as Office licenses, Miro licenses, etc.). I used a Yes/No field in it (see screenshot below).






In Inventory APP when I enter an email in the search bar, it finds the user. Upon clicking on them, a list of licenses they possess appears (see screenshot below).





Now, I would like to make it that when I click on the name of a license (e.g., Miro), a list of users who have that license (Miro - True) appears, and similarly for each other license listed on that card. 



 I don't know if it's possible 🙂



Please help me.


Accepted Solutions

My bad! Sorry, I put the wrong syntax on the CountRows. Try this:

Concatenate("ExchangeOnlinePlan2 (",CountRows(Filter(Licences,ExchangeOnlinePlan2 = true))," used)")

Because I didn't include the Filter() action it didn't know what to do with the 'ExchangeOnlinePlan2 = true' part of the formula.

View solution in original post

Responsive Resident
Responsive Resident

Pretty much the same again @Piotrexpondo  😀


In the OnSelect, set a global variable and navigate to a separate page:

Navigate('Licence Type Screen');

Then set the gallery data on that page to be

Filter(Licences,'Licence Type' = _licenceType)

Hello Again 🙂

I apologize, but I'm quite new to Power Apps, and I believe my knowledge is insufficient to understand it quickly.

Could you please tell me where exactly I should enter this?
I'm sending you screenshots so you can see exactly what settings I have.




I want to click on the license name in screen number 2 to see how many users have that license.

Oh it's a form! I kind of assumed it was a gallery. That's slightly more laborious coding but it can be done. In fact, if you just want a count you could do that in the same screen like this:


Set the 'Text' property of DataCardKey32 to


Concatenate("ExchangeOnlinePlan2 (",CountRows(Licences,ExchangeOnlinePlan2 = true)," used)")


That should show something like

ExchangeOnlinePlan2 (26 used)

for example.

Repeat with different text for each label.

Helper I
Helper I


Unfortunately, I cannot select ExchangeOnlinePlan 2. And When I select This Item.ExchangeOnlinePlan2, I get an error.



ExchangeOnlinePlan2 - this item.png


My bad! Sorry, I put the wrong syntax on the CountRows. Try this:

Concatenate("ExchangeOnlinePlan2 (",CountRows(Filter(Licences,ExchangeOnlinePlan2 = true))," used)")

Because I didn't include the Filter() action it didn't know what to do with the 'ExchangeOnlinePlan2 = true' part of the formula.

Helper I
Helper I

Thanks a lot  it works :))



Can I ask something else in this topic? 🙂 or should I start a new question?

I wanted to use the Search Box after entering, for example, the word "Adobe" to display a list of users who have Adobe true.
It works for emails but not for licenses. Where am I making a mistake?




Would you mind clicking the 'Accept as Solution' button? Just gives me the credit on here.


On the other question - strictly I think it should be a new question but it's Friday... That formula definitely won't work. The problem here is that you are filtering with "Adobe" which is part of the field name, not a filterable value. It's a bit late now, but I probably wouldn't have had a dedicated field for each licence type. Anyway, we are where we are.


I think the only way you could do it in your current model would be a combo-box with each possible search option. So in App.OnStart put something like

  {id: 1, name: "Adobe"},
  {id: 2, name: "Microsoft 365 Business Premium},

Then make filterTerms the data source for the combo box. In the OnChange property of the combo box, put 


and then lastly, in the gallery data source, something like

  Filter('Expondo employees', Adobe = true),
  Filter('Expondo employees', Microsoft365BusinessPremium = true),

That will then dynamically switch the data filter according to what you've selected in the combo box. I don't think free text searching will work at all because it's against the column name rather than a value.

Helper I
Helper I

Thank you very much for your help 🙂 If I can't deal with it, I will write another post on Monday. Have a nice weekend !

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