Invite user outside of organization

[mattfiu]

I work for a university grant and we track thousands of inmates at a lawschool.  I built a powerapp form that manages the data entry, but it wont let me invite volunteers to it who aren't part of my organization.  I need as many volunteers that I can get but the problem is the beurocracy at the university takes months to get anyone approved for a account let alone 40.  Is there something I can do?  This seems incredably basic and like it should be an easy fix?

Thanks

-Matt

[v-micsh-msft · Accepted solution]

Hi @mattfiu,

Currently it is only available to share Apps to the users within your organization, there is an idea submitted for external usage:
Opening for using the app outside your domain

Adding more reference for PowerApps within Organization:

PowerApps in your organization Q&A

Regards,

Michael

[Alvarocarmona]

The idea was posted 1.5 years ago and no update on the state or release dates or even if you are really considering that improvement. I have posted 2 comments with no answer...are you really hearing us? Does Microsoft want to develop a good tool or just a poor one?

[Alvarocarmona]

Hi,

Please any update on when is this option going to be released? 

[AndyPennell]

The Office "K1" plan allows for PowerApps to be consumed by "kiosk users", such as restaurant crews or sales folks who lack a dedicated computing device.

https://powerapps.microsoft.com/en-us/blog/powerapps-and-microsoft-flow-now-available-in-office-365-...

[AndyPennell]

In reference to the OP's specific scenario, I would assume the app would need access to some data, as most PowerApps do. That data source is presumably secured somehow, and the access list would need to be maintained via an account list. That account list would likely have the same administrative headache as the Azure Active Directory for the OP.

Using Azure Active Directory tenants, as PowerApps does, is the recommended way to secure your data, and handily also allows control over who can use a specific app in that tenant.

[CW]

They're just more concerned with these people getting a freebie and not paying for licences. You know very well the poor company might collapse in debt if they were to do this.

Typical. Create something that looks and works well but only if it's on a Tuesday with a full moon.

[Anonymous]

Hi,

Can you elaborate on this?

So can I share with people outside my organization (meaning people who does not have a user in my Office 365)?

Or should I create a guest account for them, and in that case, which "license" do they need to have?

[jusper]

Since PowerApps do not still support sharing with external users, I can recommend taking a look at Microsoft Forms which can be published to any web sites for anonymous users or a 3-rd party solution - Plumsail Forms which allows you to design fully responsive forms with tabs, grids, accordions and many other features and publish them either on public web sites or in SharePoint modern pages.

[bdc604]

Technically it does work. When external users access your site page which has a powerapps form they will be informed they require a license and have the opportunity to pay $7 for the right to use said form. Problem solved, brilliant!