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galos
Resolver I
Resolver I

Is there a way to filter all the items in a pulldown menu?

I have a filter that currently is tied to a pulldown menu of items from a collection. I'd like to know if there is a way to configure something where not only can I select a person in the pulldown menu, and it sorts it by the person selected, but to also be able to sort it by all the people in that specific pulldown list.

 

I know this may sound familiar - but I assure you it's not the easy button. I know you're probably thinking I should add an "All" to the pulldown list - but let me explain further. I cannot use "All" in a pulldown list because filtering with the ALL command (while it does pull All the records), does not pull only the exact records I need from SP List. The pulldown items in the collection are a smaller subset of All the data in the SP List, so I only want all of the items shown that are associated with the names in that specific pulldown list.

 

So for instance, if the pulldown has a list of the following:

 

Jerry

June

Mary

 

I would like to have a way to search for all records with Jerry, June and Mary in them. I do not want to filter "All" because "All" returns my entire SP List of all names in that column, which is not what I'm trying to achieve.

 

I was wondering if a loop statement would be applied here where I could filter the collection with a loop, but I think that would get very intensive as the SP List is large.

 

Any help is greatly appreciated - thanks in advance!

15 REPLIES 15

@WarrenBelz, correct, all fields involving people are of type "Person" fields (long story as to why it has to be this way so I'll spare you...). 

 

However, I have tried your code suggestion in the combo-box "Items" as such:

LookUp(
   AddColumns(
      Table1, 
      "VPName",
      VP.DisplayName
   ),
   VP.Email = User().Email
).VPName

 

but all I'm getting is a single item in the Combo-box that looks like this:

 

i:0#f|membership|<first_person's_email>

 

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@galos ,

Firstly, that is not the code for the Items - it is the Default value you were after and will work if you put it in the Default of a Drop Down - if you have a Combo Box with the Items of

Sort(
   Distinct(
      AddColumns(
         Table1,
         "VPName",
         VP.DisplayName
      ),
      VPName
   ).Result,
   Result
)

then the DefaultSelectedItems would be

{
   Result:
   LookUp(
      AddColumns(
         Table1, 
         "VPName",
         VP.DisplayName
      ),
      VP.Email = User().Email
   ).VPName
}

Also the reason you are seeing that field is that you have the Claims table field displayed in your Combo Box rather than the DisplayName - you need to change thi sin the right panel.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

MVP (Business Applications)   Visit my blog Practical Power Apps

galos
Resolver I
Resolver I

@WarrenBelz

 

Thanks for sticking in there with me. I was able to get the pulldowns to work, but now my filter functions are all over the place. As much as I do not want to do this, I may have to change all the person fields in the SP list to just regular text to make things simpler. While this will take me an inordinate amount of time to re-code this application, I fear that keeping the person field will keep me coding all these nuances much longer.

 

Any tips on how to easily convert the Person field in Sharepoint List to a regular text while still keeping the person's name in that field?

 

I'll be sure to mark your last post above as the Solution to my original question, as soon as I figure out a way to convert this SP List.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@galos ,

You should actually be able to get it all to work but ongoing, Text is a much better idea. If you make three Text columns VPName, DirectorName and ManagerName, you can directly copy in SharePoint Edit in Grid View all the Person column (you can do a screen at a time) into these columns. 
Your Combo Boxes Items are now - VP

Sort(
   Distinct(
      Table1,
      VPName
   ),
   Result
)

Director

Sort(
   Distinct(
      Filter(
         Table1,
         VPName = YourVPCombo.Selected.Result
      ),
      DirectorName
   ),
   Result
)

Manager

Sort(
   Filter(
      Table1,
         VPName = YourVPDD.Selected.Result && 
         Director = YourDirectorCombo.Selected.Result
      )
   ).ManagerName,
   ManagerName
)

Update on Data Cards are simply the output of the Combo Boxes as above (ComboBoxName.Selected.xxxx) - the first two xxxx is Result and the last ManagerName.

The Default of your VP box (this one just occurred to me)

{Result: User().FullName}

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

MVP (Business Applications)   Visit my blog Practical Power Apps

 

galos
Resolver I
Resolver I

@WarrenBelz 

 

as always, thank you. I'm going to continue working on converting this Sharepoint List Person fields to text.... there are so many of them and so much code to update, but I know in the long run it will be easier.

 

I did attempt to use Grid Mode in sharepoint lists to copy and paste (or drag the person field to the text field), and while it did grab the person's name, it also grabbed their email. So it looks like this now:

 

Person Field         Text Field

John Miller            John Miller,#jmiller@company.com

 

If anyone has any thoughts on how to do this quick and easy, I'm open to ideas. There are thousands of cells I need to update and doing them manually will take a very long time.

 

Thanks again!

WarrenBelz
Most Valuable Professional
Most Valuable Professional

@galos ,

I tested it here and it worked

  • select the Person field,
  • hold Shift and click at the bottom to select the column contents
  • then Ctrl-C to copy
  • Select the Text column (do not click inside the box, just select it)
  • then Ctrl-V to paste

PersonCopy.gif

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