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Thanasis
Helper V
Helper V

Keep track of requests by having a column in SharePoint

Hello,

 

I am having an issue and I would like some help. What I want to do is have a column in SharePoint that every time a new item is created it goes and writes on the columns named RequestNo 2021.X Like the below screenshot. 

Thanasis_0-1617291437596.png

My issue is I don't want to use the ID column because It is already up to 100+ entries. But I do want every new entry from now one to have that format in that column basically the "CurrentYear.X" Where X is going to start from 1 and will keep adding 1 every time a new item is created ?  Does anybody have any idea how would I go by doing this ? Do I have to do it within PowerApps ?or maybe even creating a flow just for that? 

I would really appreciate any help I can get on this. 

 

1 ACCEPTED SOLUTION

Accepted Solutions
rubin_boer
Super User
Super User

hi there @Thanasis if it is a naming issue then have a calculated column with the ID, just subtract the max ID (as a constant when you start the new naming convention) and you will start at 1. Yes, you can do it with flow, but it will be an overkill.

Max ID = 150

e.g. =IF( ID >150 ,(YEAR(TODAY())&"."&ID-3),"")

 

hope it helps

 
hey there if you liked the post give it a thumbs up, and if it solved your question please accept it as a solution.

View solution in original post

9 REPLIES 9
rubin_boer
Super User
Super User

hi there @Thanasis if it is a naming issue then have a calculated column with the ID, just subtract the max ID (as a constant when you start the new naming convention) and you will start at 1. Yes, you can do it with flow, but it will be an overkill.

Max ID = 150

e.g. =IF( ID >150 ,(YEAR(TODAY())&"."&ID-3),"")

 

hope it helps

 
hey there if you liked the post give it a thumbs up, and if it solved your question please accept it as a solution.

Thank you for your response @rubin_boer 
I am doing what you told me but it is not working for me. Am I doing something wrong?

Thanasis_0-1617311636855.pngThanasis_1-1617311657508.png

 

rubin_boer
Super User
Super User

hi @Thanasis what is the error that you get, the formula is right. btw the only change is the 150 where 3 was.

Max ID = 150

e.g. =IF( ID >150 ,(YEAR(TODAY())&"."&ID-150),"")

 
hey there if you liked the post give it a thumbs up, and if it solved your question please accept it as a solution.

Hello @rubin_boer 

Thank you again for your help.

I have this for my list:

Thanasis_1-1617630314295.png

Thanasis_3-1617630755885.pngThanasis_4-1617630787874.png

It doesn't give me an error, it just doesn't show anything under the Testttt column when I create a new item, It should automatically fill in the Test column right ? Am I doing something wrong ?  Thank you for any help you can provide me. 

Thanasis
Helper V
Helper V

@rubin_boer 
I changed this > to < because my ID Is smaller than 150 , and it showed up everything , but there is an issue. So let say my current ID was 18. If I do this : =IF(ID<150,(YEAR(TODAY())&"."&ID-18),"")

This is what I get. 

Thanasis_0-1617633677888.png

instead of counting from the oldest entry to the newest it goes backward is has 0 as my newest entry and 2 my oldest one. Also once the ID goes over 18 it keeps giving me the same result 2021.-18. I am sorry for all the questions I am just trying to understand what I am doing wrong.

rubin_boer
Super User
Super User

Hi with 18 being your max lD do iIF(ID > 18,(YEAR(TODAY())&"."&ID-18),"")

hey there if you liked the post give it a thumbs up, and if it solved your question please accept it as a solution.

Hello @rubin_boer  I am doing exactly that. now my Max ID is 24 so I changed formula to IF(ID > 18,(YEAR(TODAY())&"."&ID-18),"") and I do this : 

Thanasis_0-1617642998855.pngThanasis_1-1617643034899.png

 

No I am going to add a new Item :

Thanasis_2-1617643192380.png

Once I click Save nothing happens, ID becomes 25 and the TESTTT column remains empty. 

Thanasis_3-1617643289625.png

I don't understand what I am doing wrong. 

 



 

Hi there that is ok, the maximum lD will increment wth one with each entry what is  importat is from lD 19 the Calculation must read 2012.1? if that is working then you Can decide where you want it to start. For now ' what is your calculation reading where year lD = 19

hey there if you liked the post give it a thumbs up, and if it solved your question please accept it as a solution.
Thanasis
Helper V
Helper V

Yes that worked , Thank you so much @rubin_boer . It was my fault I was doing it wrong. Thank you for being patient and helping me out. 

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