Licencing when only two users require Power Automate Word connector

[SliderUK]

Hi All

I've developed an app in which say 15 people access it. Within the App itself there are no premium connections, it just connects to a few sharepoint lists.

The app requires an export to word facility (Word Template) which is a Premium Power Automate connector but only two authorised people need/require it. Just to clarify the flow will be executed using a button within the app.

If I connect this premium flow to my Power App will it make my PowerApp Premium?

In terms of licencing then do I need all users to have PowerApps Premium licence or can I get away with having two Power Automate Premium licences for the two authorised people?

Would it be better for me to only use the premium flow with Sharepoint only as I can possible design it to have a status/trigger to say "Export to word"?

Btw I know there is a work around without using Premium regarding exporting to word using SharePoint Content Types but there is a limit of 255 characters per field which does not fit the requirement.

Any advice would be helpful.

Thanks in advance.

[Pstork1 · Accepted solution]

Unfortunately, if you attach the Premium flow to Power Apps it will make the Power App a Premium app.  It doesn't matter that only a subset of users will access the flow.  When you attach the flow to the Power app all the users will be asked to authorize the connection for the flow.  So it will become premium.

The one workaround I could suggest is to setup another list in SharePoint.  Have the button in the Power App export the information to that list using a Patch() statement.  Then have that list set to execute the flow using a When an item is created trigger.  Once the document is created you could have the flow delete the temporary exported entry in the list.  Since the flow would be using an automated trigger the users of the app wouldn't need a Premium license.

[SliderUK]

Thanks for the reply.

So best option is to get two Power Automate Premium Licences for the two users that require it and use it with a SharePoint list to trigger the flow and do not connect the flow to the app.

Ok thats fine should be able to work with that.

[Pstork1 · Accepted solution]

If the flow is automatically triggered by the list you wouldn't even need two licenses.  Just the one license for the maker of the app since its triggered automatically.

[AJ_Z]

I am in agreement wit h @Pstork1 's suggestion it should work well and only one licence is needed 🙂

[SliderUK]

Oh great so only the creator has to have the premium licence. Even better!

Thanks