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gcmfaizan
Solution Sage
Solution Sage

Licensing Requirements for Service Account and End Users for Custom Power Apps

We are in the process of expanding our use of Power Apps within our organization and have some questions regarding the best practices for licensing:

  • Given the scope of our development, what would be the most appropriate licensing for our service account? currently, we have Power Apps Premium License Plan 2.
  • We seek to clarify whether the licenses we presently have, including the Microsoft PowerApps Plan 2 Trial, are sufficient for us just to use the powerapps, just for the end users.
  • Our organization has 500 active users, utilizing a mix of F3, E1, E3, and E5 Office 365 licenses. What licenses would be required for these end users to access and use the custom apps we've developed?
  • Are there any additional considerations we should be aware of when planning for the rollout of these apps?
  • How much storage space is initially allocated for Dataverse? Is the storage space unlimited, or are there specific limits we should be aware of?

 

Thank you in advance for your guidance and recommendations!

1 REPLY 1
cha_cha
Super User
Super User

Hello @gcmfaizan 

 

This might be the best site to learn licensing in detail.

https://getlicensingready.com/

 

Latest Power Apps Pricing is posted here: https://powerapps.microsoft.com/en-us/pricing/

You can download the latest guide (PDF version) is also there. Use this link for quick download: https://go.microsoft.com/fwlink/?linkid=2085130

 

 

  • Given the scope of our development, what would be the most appropriate licensing for our service account? currently, we have Power Apps Premium License Plan 2.

         I think there is only one type of Power Apps Premium as of now. The premium one that cost around 20USD would be enough for it to run Multiple PowerApps with Premium connectors. If you are using Flows, add a 15USD/month for the Power Automate Premium.

  • We seek to clarify whether the licenses we presently have, including the Microsoft PowerApps Plan 2 Trial, are sufficient for us just to use the powerapps, just for the end users.

No. Since it looks like you are using premium connectors like Dataverse, then you'll need to have Power Apps license. Here's the rule:

If your user only has to access less than 4 apps, use the PowerApps Per App Plan. It starts at 5USD/Month. This is nice if you have a fix number of users. If you don't have a fix number of app users, you do the Pay-as-you-go plan that is 10USD/app/user/month.

If you have more than that, then go for the Power Apps Premium.

 

  • Our organization has 500 active users, utilizing a mix of F3, E1, E3, and E5 Office 365 licenses. What licenses would be required for these end users to access and use the custom apps we've developed?

Depends on what apps you are building. If you are using SharePoint, Excel and other standard connectors that should be fine. But once you start using premium connectors, refer back to my answer in previous question.

  • Are there any additional considerations we should be aware of when planning for the rollout of these apps?

Please work with a consultant or a service provider. Power Apps is great but trying to digest all the needed information and knowing the limitation takes lots lots of time. You may end up spending more money and time to develop a solution which is not the primary purpose of it. 

You can start with small projects but if you are intending to have 500 users at the same time, please work with a consultant. Power Apps is scalable with the right people.

 

  • How much storage space is initially allocated for Dataverse? Is the storage space unlimited, or are there specific limits we should be aware of?

Depends on the type of license and the number of licenses you buy.  The Base Space is either 10GB or 5GB.If you have atleast one Power Apps Premium, you get 10GB. For Power Apps Per App Plan only and it is 5GB. Other products also like Project and Dynamics365 also enables this base space.  That's only the base space. After the first purchase, subsequent license will add 50MB/license. Please refer to the licensing guide (link is above) so you can get more accurate data. Make sure you get the latest one as these license rules change from time to time.

 

Also, note that dataverse operates on 3 spaces  (File, Log and Database). Database was the one that I was talking about.


 
Just in case my answer helped you solve your problem, please mark/accept this as a SOLUTION This helps community members if they experience a similar issue in the future.

 
bistek.space   @charv3n    @BisTekSpace 

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