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bourne
Regular Visitor

Licensing for small team in a large org

Hi,

 

I work for a large public sector organisation - around about 50,000 users. As I understand it we have O365 E3. I want to develop a Power Apps app for use strictly on my team of around 60 users. The app will have premium connectors - e.g. I want to fill in word templates using a flow triggered directly by the Power App.

 

I've been speaking to my IT department and they seem to think that it would cost millions in licensing. My question is: are the IT department mistaken? Is it possible to purchase a Per app plan for just 60 users. Am I right in thinking this would cost $10 x 60 users x 1 app per month so $7,200 per annum? (ignoring any public sector discount and using the pricing on https://powerapps.microsoft.com/en-us/pricing/). This seems perfectly reasonable and something we could afford - millions of dollars does not.

 

My IT department seem to think there might be a need to sign up everyone or pay vastly more but I cannot see how. At the moment Power Apps adoption within the organisation is non-existent which is why I suggest the per app plan over the per user plan.

 

I think I would also need to run some flows based off of SharePoint items being created also using premium connectors.  Would that need a further power automate licence but just for me as the flows are all in my name? So a further $180 per annum? (based on this pricing: https://flow.microsoft.com/en-us/pricing/)

 

Thanks,

Steve

1 ACCEPTED SOLUTION

Accepted Solutions
RandyHayes
Super User III
Super User III

@bourne 

Your IT department is just as confused over licensing as most departments - they don't make the licensing very clear sometimes.

 

In general, if your App or a Flow that is called from your App needs a premium connection, then you need a premium license.  Of course, your E3 plan already includes PowerApps license for non-premium connections.

The Per App Plan (which is really 2 apps), will cover you if your app uses the premium connectors.

This would be exactly as you calculated - $10 * 60 users / month (or $7200 per year).

As for your standalone flow, as long as the user that is running the flow has the premium license, this would be included in the Per App Plan license.

 

I hope this is helpful for you.

_____________________________________________________________________________________
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View solution in original post

1 REPLY 1
RandyHayes
Super User III
Super User III

@bourne 

Your IT department is just as confused over licensing as most departments - they don't make the licensing very clear sometimes.

 

In general, if your App or a Flow that is called from your App needs a premium connection, then you need a premium license.  Of course, your E3 plan already includes PowerApps license for non-premium connections.

The Per App Plan (which is really 2 apps), will cover you if your app uses the premium connectors.

This would be exactly as you calculated - $10 * 60 users / month (or $7200 per year).

As for your standalone flow, as long as the user that is running the flow has the premium license, this would be included in the Per App Plan license.

 

I hope this is helpful for you.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up. Solved your problem? - Click on Accept as Solution. Others seeking the same answers will be happy you did.
Check out my PowerApps Videos too!

View solution in original post

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