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Helper I
Helper I

Limiting field options based on other attributes

I want to create a table which reflects the organisational structure :


  • Business Name (ie Contoso PLC)
  • Division (ie Group Services)
  • Sector (ie IT)
  • Account (ie Helpdesk)

However I need to limit the options of each subsequent field based on the selection above. For Example someone selecting Contoso PLC would only see the divisions associated with that company, sectors associated with that company, accounts associated with that division.


Does that make sense?

Super User
Super User

Instead of creating a single table and attempting to capture these relationships, consider four tables:

  • Businesses
  • Divisions
  • Sectors
  • Accounts

Then, use functions such as LookUp(), Filter(), and/or Search() in your app to bring up the related values from another table. For example, presuming Businesses have one or more Divisions, you can use a Filter() on the Divisions table to bring up only the records that reference a particular business name. This is done by ensuring there is a common column between the two tables, probably the business name in this case.

This helps make relationships between data easier to explore/exploit and keeps your tables to a reasonable number of columns.

Hope that helps,


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