cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Linked collection gallery showing the same items regardless of which master item is selected

Hello,

 

On my app, I have a button on my home screen that creates a new item on another screen - the fx I'm using for the OnSelect propety of this button is: 

 

//sets item as new and sets colTopicClaim collection
NewForm(DocData_form);ClearCollect(colTopicClaim, {Topic: "", Claim: "", TopicRAGStatus: ""});

//get the record
Set(
    varCurrentRecord,
    Defaults(DocData)
);

//go to new item screen
Navigate(FormScreen,ScreenTransition.Cover)

 

sudosaurus_0-1693474426202.png

On selecting this button, I am taken to my form screen where as Highlighted in Yellow, I have my SharePoint editForm control and Highlighted in Red I have a gallery where the items property is set to colTopicClaim

sudosaurus_2-1693474802286.png

I add items to the colTopicClaim gallery using the "+ New Topic" button which loads a modal with these fields:

sudosaurus_3-1693474880071.png

Using the "Add Topic" button I am able to add new items into the gallery - fx:

 

RemoveIf(colTopicClaim, Topic = "" And TopicRAGStatus = "" And Claim="");

Collect(
    colTopicClaim,
    ThisItem,
    {
     Topic: Topic_dd.Selected.Value,
     TopicRAGStatus: TopicRAGStatus_dd.Selected.Result,
     Claim: Claim_TextInput.Text
    }
);

UpdateContext({varTopicClaim: false})

 

Items appear in the gallery like this:

sudosaurus_4-1693474959344.png

When I use the "Save" button at the top of my screen - the SharePoint item is saved and for the OnSuccess property of the form I have this fx which patches the data in the colTopicClaim gallery to the colTopicClaimSP SharePoint list.

 

ForAll(colTopicClaim, Patch(colTopicClaimSP, Defaults(colTopicClaimSP), {spTopic: With({wTopic: LookUp(Topics As Inner, Inner.Topic = Topic)}, {Id: wTopic.ID, Value: wTopic.Topic}), spClaim: Claim, spTopicRAGStatus: TopicRAGStatus, DocDataID: DocData_form.LastSubmit.ID}))

 

 Back on my home screen, I have a green button that allows me to view saved SharePoint items as well as their linked collection records in the app: 

sudosaurus_5-1693475134921.png

The OnSelect property of this button is set to:

 

// Get the record from 'Document Data'
Set(
    varCurrentRecord,
    LookUp(
        DocData,
        ID = ThisItem.ID
    )
);

// Get the related record from 'colTopicClaimSP' using the ID from 'Document Data'
Set(
    varLinkedRecord,
    LookUp(
        colTopicClaimSP,
        DocDataID = ThisItem.ID
    )
);

// Go to item screen
Navigate(
    FormScreen, ScreenTransition.Fade,
    {locFormDisplayMode: "Edit"}
);

 

However, when selecting this item, I am taken to the SharePoint item but see the same collection results in the gallery for each item - it doesn't display the related item via varLinkedRecord.


This should work as my DocData (SharePoint list) is saved as follows:

sudosaurus_6-1693475287772.png

and my colTopicClaimSP (SharePoint list) is saved and contains the DocDataID which is the same as the ID from the DocData list. 

sudosaurus_7-1693475331750.png

 

Could someone help me work out why the correct data isn't loading.

 

Thanks!

 

@Shanescows - any ideas with this one?



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
10 REPLIES 10

@SpongYe - do you think you could assist with this one?



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
SpongYe
Super User
Super User

Hi @sudosaurus 

 

Looks like something is wrong with the LookUp function that why you see the same collection results in the gallery for each item and it doesn't display the related item via varLinkedRecord.

Im kind of curious are the DocDataID.ID and colTopicClaimSP.DocDataID in the Sharepoint list Data type: Text?

 

Then the lookup would look like:

 DocDataID 

LookUp(
        DocData,
        ID = Text(ThisItem.ID)
    )

 colTopicClaimSP

    LookUp(
        colTopicClaimSP,
        DocDataID = Text(ThisItem.ID)
    )

 

 Please let me know if this works.


------------------------------------------------------------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved. Remember, you can accept more than one post as a solution.

If you like my response, please give it a Thumbs Up.

@SpongYe  - DocData.ID is the SharePoint list ID field. DocDataID in the colTopicClaimSP list is of the type "Single line of text".


I have tried adding the above to the OnSelect of the "New Report" button, however when being navigated to the form screen, the collection always shows the same data regardless of which item was selected - only the sharepoint form is showing the correct data. 



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
SpongYe
Super User
Super User

@sudosaurus 

 

We need to change the OnSelect of see picture below and not the OnSelect of the "New Report" button.

 

PowerYsa_0-1693518481568.png

 

Because varCurrentRecord and varLinkedRecord doesnt contain the right DocDataID.ID and colTopicClaimSP.DocDataID.

@SpongYe - I have made some changes since my last reply.
On the OnSelect of the gallery on my home screen, I am using Set(varItem, ThisItem); and then on my SharePoint form on the other screen (where I enter the data), in the Items value of the EditForm control I have set this to varItem - this means when I load my item from the gallery on the home screen, the SharePoint form is loaded.

However, the collection gallery is still not loading, regardless of trying what you suggested above. 

Just so we're clear, in the screenshot below, the section on the left with the two drop-downs and Claim text field are standalone controls (not part of a form or gallery) - these Collect data into the colTopicClaim Collection:

sudosaurus_0-1693519248997.png

Collect(
    colTopicClaim,
    {
     Topic: Topic_dd.Selected.Value,
     TopicRAGStatus: TopicRAGStatus_dd.Selected.Result,
     Claim: Claim_TextInput.Text
    }
);

Ideally Id like saved values to be loaded into the colTopicClaim Collection gallery when the item is selected from the previous screen (just like the SharePoint form is).

 

For reference, the colTopicClaim Collection is in the colTopicClaim_Glly (Gallery) where the Data source equals colTopicClaim (which is my collection). The Items value for this collection is also set to colTopicClaim.

I was hoping I could do some wizardry with changing the Items property to something like varLinkedRecord.ID = Buildings_glly.Selected.ID - however that doesn't work.

 

I've been struggling with this for yet another day and don't know what to do next 😕
It seems so simple yet so complex.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

So you're having a few problems here: 

 

1. However, the collection gallery is still not loading, regardless of trying what you suggested above. 

 

2. Ideally Id like saved values to be loaded into the colTopicClaim Collection gallery when the item is selected from the previous screen (just like the SharePoint form is).

 

3. I was hoping I could do some wizardry with changing the Items property to something like varLinkedRecord.ID = Buildings_glly.Selected.ID - however that doesn't work.

 

Let's break it down otherwise I don't know what to focus on. 

I will and can help you but based on the information I am kind of lost what to focus on. 

 

Give me problem and a use case I can reproduce and I will find a solution to help you. 


------------------------------------------------------------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved. Remember, you can accept more than one post as a solution.

If you like my response, please give it a Thumbs Up.

Alright.

 

I have two dropdown's and one text control that I need to add entries to a collection - I use this fx on my 'Add Topic' button: 

 

 

RemoveIf(colTopicClaim, Topic = "" And TopicRAGStatus = "" And Claim="");

Collect(
    colTopicClaim,
    {
     Topic: Topic_dd.Selected.Value,
     TopicRAGStatus: TopicRAGStatus_dd.Selected.Result,
     Claim: Claim_TextInput.Text
    }
);​

 

 

  1. This collection is saved to a SharePoint list - in my scenario this is working correctly.
  2. I have two SharePoint lists - one a SharePoint EditForm control is saved into and another where my Topics collection is saved into (2.) - the list that the collection is saved to has a column named 'DocDataID' that stores the ID of the other list - this is done through the patch of the collection on the OnSuccess property of the SharePoint EditForm control.
  3. I have managed to load my SharePoint form through the app onto my FormScreen, however I've been unable to load my previously saved collection to the same screen.
  4. I need to load the collection from the OnSelect of the Home screen - this is the gallery of the items in the DocData SharePoint EditForm list - the ID of each item in this list is also in the colTopicClaim list under the column 'DocDataID' (as mentioned above).
    This needs to display in a gallery on my form screen (as per my previous post) so that when viewing the form, users can see previously added Topics, yet still have the ability to add additional topics that they can then save back to the colTopicClaim list.

Essentially it's getting this colTopicClaim gallery sorted and loading on the Form screen.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@SpongYe - if I change the Items property of the gallery to:
Filter(colTopicClaimSP, DocDataID = Buildings_glly.Selected.ID)

Then, the topics are displayed for the Data saved in SharePoint, however I'm unable to add new items into a collection on the same screen without visually seeing them entered.

 

Now I understand why this is so complex!



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus
SpongYe
Super User
Super User

Ah @sudosaurus , I think I found the problem. 

On your initial post you have a ClearCollect function in your code. 

ClearCollect(colTopicClaim, {Topic: "", Claim: "", TopicRAGStatus: ""});

Please see your message here:

PowerYsa_2-1693526596439.png

The ClearCollect removes every record in the collection. 

Now the question is if the ClearCollect is still necessary given that you are now using standalone controls.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (3,961)