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Matrix view from Excel to SharePoint list/s or App

Hello,

 

I've been given a Course Matrix that currently resides in an Excel workbook and the intention is to get this data into SharePoint via lists and possibly Power Apps should that be required (due to complexity).


As you can see below, in column A, B & C we have a list of job titles, departments and directorate areas - I figured these would form the rows in the SharePoint list. However I wasn't too sure how I would handle the courses data from column D onwards as each one will need to be checked with a yes/no field in SharePoint - there are other tabs on this spreadsheet where some options are Y and others are N. 

 

sudosaurus_0-1696868612876.png

 

Initially I started toying with how this could look in SharePoint and created a main list holding information from columns A through D (row 1). I then created a second list to hold the Course names with associated data in other lookup columns - the 'Course' column was added as a lookup column to the main list so that when a course name was selected, all other associated values were pulled through:

sudosaurus_1-1696868715495.png

The issue I am facing is that each row can have multiple course values as per the matrix view above.


Ideally I am seeking ideas from the community on how I could get this working in a SharePoint / Power Apps configuration.

 

Thanks for your input. 🙂



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5 REPLIES 5
FLMike
Multi Super User
Multi Super User

Hi @sudosaurus 

 

I actually modelled this as a single table, made up of 92% Choices. The only one I couldn't turn into a Choice, was Course, because I wasn't sure if you had a full list but check it out

FLMike_0-1696874443454.png

like this

FLMike_1-1696874480022.png

 

Now you said you had some other columns on the other Tab, but I couldn't add those.

 

With this model you can either use the SharePoint standard form, or create a Form, or a Canvas App, which would be super easy to make because you just combine a Gallery (to View all), a View Form to view a specific gallery item and a New/Edit form to edit or create a new one and SubmitForm(FormName)... 

 

I mean its oversimplifying a little but tha is it really


If you like my answer, I would really appreciate if you please Mark it as Resolved, and give it a thumbs up, so it can help others

Cheers

Thank You
Michael Gernaey MCT | MCSE | MCP | Self-Contractor| Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

@FLMike I don't fully understand your concept.


All of these however are Course names and each will need to have a yes/no value below them - I gather the only way to acheive this would be to create yes/no columns for each with the same name?

sudosaurus_0-1696890155995.png

But then, each of these has their own additional values from rows 3 through 6..



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@sudosaurus 

 

Gah sorry, I forgot you need that. Are there any other things from the other tab other than yes or no?

 

Let me look at this again


If you like my answer, I would really appreciate if you please Mark it as Resolved, and give it a thumbs up, so it can help others

Cheers

Thank You
Michael Gernaey MCT | MCSE | MCP | Self-Contractor| Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

@FLMike the other tabs have the same types of data on them, they're just split out by directorate area. I will probably create list views to filter by directorate to show different data in each view or if in an app, create a directorate filter.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

@FLMike any other thoughts on this one as need to do this by course really. Its not the simplest of things to work out.



If I helped you solve your problem - please mark my post as a solution and consider giving me a like if you liked my response!

If you're feeling generous you can Buy me a coffee: https://www.buymeacoffee.com/sudosaurus

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