Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

Multi Select Checkbox in Sharepoint Integrated Form

Hello all!  I am hoping you can help me solve my problem with my sharepoint integrated form.  I watched @RezaDorrani YouTube video for Multi Select Checkbox in Power Apps and while this video as all Reza videos are awesome this is for a canvas app and trying to get this to work in a sharepoint integrated form.  I have been successful in getting the form to work in new and edit mode but not view mode.  I am using the formula below on my OnVisible which I updated to point to the SharePointIntegration as opposed to the main gallery like Reza showed in his video.



Any ideas where else I would need to update?

This is what I see for the list item: 


What I click to view the list item I see this below.  How can I get the check boxes selected to show in view mode?


Then once I go into edit mode I can see the items that were selected and can change and update these with no issue.





Not applicable

Hi sf1173nyc ,

I am not sure but like i said it seems to work but edit part has issues. Depends on how you edit it. If you double click on the row and open the form and then Edit All then it seems to refresh ok but if you click on Edit from list toolbar it does not refresh ok and gives you blank values. I Tested refresh and Edit multiple times and saw these inconsistencies. It could be also some code I am missing other then what you posted above. Thanks for helping though..

sf1173nyc  - In your app, is the Checkbox in "refresh(checkbox)" referring to the actual checkbox control? 


Another thought - in Reza's video it's clear his multi-choice item came from adding a Choice column within the List.  I made all my columns by going to List settings and adding in there. The choice column definitely looks different between those two options.  Which way did you create your choice column? Perhaps the issue is there? 

I created a multi-select choice column in the list then when to PowerApps and deconstructed it to add in the galley in its place.


Here is what my datacard looks like like.


Also this is what I have Checkbox4 programmed like within the datacard.



Thanks sf1173nyc.  I created a new column from the List, instead of in the background, to test with that.  


I think the name of your whole List must have been CheckBox - or that came from somewhere else, because the Refresh function wants a data source and the checkbox just wasn't a data source. I switched to the List name and finally got rid of those errors. Though, I still curious if this is accurate. 


But now I'm at the place where whatever I choose in one record, it writes that info to all the other records. And while I see that in the form when I open and edit and view, it's not corresponding to the original info I selected in the List. 


I've been through everything so many times, nothing makes sense anymore. Ugh! 

Yes sorry for the confusion.  Here are the details for naming on the list side.


List Name - Checkbox

Column Name - Fruit Type


I am not sure what you are missing.  Here are screen shots of the settings set for each starting with SharePointIntegration (I lined out what I have commented out in the formula to avoid confusion)



The OnVisble should be blank I comment everything out just in case I ever wanted to see what was there.  You can do either.










Frequent Visitor

Thanks sf1173nyc! And sorry for the delay - I had a conference last week and now I'm taking over half the job of a coworker who left. But all I wanted to do was get back to this! 😃
Thanks for all the screenshots. I've compared my details to yours and they were almost identical (except names of things of course). In the Gallery, OnSelect you had nothing there and I had False. I removed that. So now they're identical.  I've refreshed a number of times and even tried signing out and back into 365 - whatever I could do to really make sure the changes had taken effect. 
It's just not working.  In the integrated app it doesn't seem to save anything if I leave and come back. And within a session, anything I pick in one record copies to everything else. Weirdly, it is having some interaction with the actual list - when I look at the list many of the items are shown as selected, multiple times even. I don't know how that's even possible. 
So - it's a mystery how you seem to be the only person who has figured out how to make this work! 😃 But there are always other ways to collect info, so I'm going back to the drawing board and will figure out something different. 
This is such a common thing I really hope Microsoft will someday just build this into apps so it doesn't need all this annoying workaround! 
Thanks again for your time sf1173nyc.
Not applicable

@AMcAdams I concur with your reply. I tried all and it did not work for me as well. I made all changes as suggested but I see all kind of inconsistencies when i go in Edit mode and when once data is saved. Every page refresh seems to not retain data in collection or have it repopulate back into collection from SharePointIntegration object. I am hoping someone can help solve this mystery once and for all.

Not applicable

Much Thanks to @RezaDorrani  and @sf1173nyc  for their support, Finally was able to figure it out working solution for Integrated form. I am posting here what i did so it can help others.

Form Name :  SETRForm

Screen Name: SETRScreen

CheckBox Name: CheckBox1

SharePoint List Name: 'Sales Enablement Training Request Form'

SP Column Name: 'Strategic Objectives'  **This is multiple selection Checkbox column**

Collection Name: colSOData










Awesome, glad you were able to figure this out and make it work for you.

Advocate I
Advocate I

@sf1173nyc  - Thank you so, so much for all the screenshots and nitty gritty!  This has absolutely saved me from weeks of hell. I am so grateful.  Everything you did is working for me!  Admittedly, there is a delay when saving from the Edit option on the tool bar, and that has displayed incorrectly once or twice once saved - as previously mentioned.  But even that feature is working 90% of the time and double clicking the row to bring up the form works well every time. 

Helpful resources


Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Top Solution Authors
Top Kudoed Authors
Users online (2,490)