cancel
Showing results for
Did you mean:
New Member

## Multiple countrows in if formula

Hello,

I'm working with a Excel document that looks like this:

Name: Cleaning

 Ground floor Room 1 1 Open door Ground floor Room 1 2 Clean Ground floor Room 1 3 Close door Ground floor Room 2 1 Open door [...] [...] [...] [...] Ground floor Room 2 10 Close door First floor Room 1 1 Don't clean

The issue is that the form needs to lookup the number of rows, and then determine which If statement it needs to use.

The formula I tried is:

``````If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=1 && varCheck1 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=2 && varCheck1 && varCheck2 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=3 && varCheck1 && varCheck2 && varCheck3 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=4 && varCheck1 && varCheck2 && varCheck3 && varCheck4 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=5 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=6 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=7 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=8 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=9 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 && varCheck9 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=10 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 && varCheck9 && varCheck10 = true,true,false)``````

I used && to make the error for multiple use of If go away, but this doesn't make the formula work.

I want the toggle to work with multiple statements, but the statements are all different (see formula)

1 ACCEPTED SOLUTION

Accepted Solutions
Super User

1. Set the Dropdown to display Subject (SubjectDropdown)

``Sort(Distinct(TaskInfo,Subject),Result)``

2. Set the Gallery Items property to (Gallery1)

``Filter(TaskInfo,Subject=SubjectDropdown.Selected.Result)``

3. Set the Default property of Toggle control to

``CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value))``

Sample:

Thanks,
Stalin - Learn To Illuminate

9 REPLIES 9
Super User

Sorry. I'm not getting your question. Are you trying to display the UI like

• User Select the location (Dropdown)
• Display Subject based on Location
• Display Tasks based on Subject
• Save the selection into Datasource

Thanks,
Stalin - Learn To Illuminate

New Member

I've got 1 form set up:

It looks up the Subject in the Excel table "Cleaning";

Than I want the toggle switch on when all the checkboxes are checked.

But I don't know what to formula to put in the default property of the toggle.

I can't use 1 static formula, because the number of tasks switches between 1 and 10 per Subject

The value of the checkboxes don't need to be saved

The value of the toggle needs to be save (but that works already)

I think I'm using the && wrong in my big formula

Or I think I need to set a variable somewhere to get the right solution

Super User

1. Set the Dropdown to display Subject (SubjectDropdown)

``Sort(Distinct(TaskInfo,Subject),Result)``

2. Set the Gallery Items property to (Gallery1)

``Filter(TaskInfo,Subject=SubjectDropdown.Selected.Result)``

3. Set the Default property of Toggle control to

``CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value))``

Sample:

Thanks,
Stalin - Learn To Illuminate

New Member

Thank you so much!

This is exactly what I need!

I just modified the last formula with false:

``CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false))``

This makes the toggle set to On if all the tasks are selected.

One more question:

When I save the toggle value in a Sharepoint list, and review my record in the app, it doesn't show the saved value. After the submit button is clicked, all the forms get a reset.

How can I use the formula for the toggle default, and still see the parent default when I view a record in my app?

Super User

Thanks for accepting my solution.  I assume the field type in Sharepoint is Yes/No column and you are displaying the data using Edit form.

Make sure to Set Update property of

``ToggleName.Value``

Set the Default property of the control to

``Parent.Default``

Thanks,
Stalin - Learn To Illuminate

New Member

Hello @StalinPonnusamy ,

Yes, I use a field type in Sharepoint (Yes/No) and I'm displaying the data in Edit (or View) form.

I can't set the default property of the Toggle to

``Parent.Default``

Because I already have this formula in the default property:

``CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false))``

Can I combine these properties?

Update:

I fixed it:

``If(varFormMode = FormMode.New, CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false)),Parent.Default)``

I'm already using variables to set the mode of the form, and I can use this to trigger the right formula.

Thanks @StalinPonnusamy for the help!

Super User

This will not work on edit mode right. For example, when the user changes the checkbox on edit mode, and may not work.

FYI, the same one but a bit simplified

``If(varFormMode = FormMode.New, CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, TaskCheckbox.Value)),Parent.Default)``

New Member

Hello @StalinPonnusamy ,

For my form the checklists aren't used in edit form, neither is the toggle.

The user doesn't need to change the value, so for my form this works.

But you're right, this doesn't work if the checkboxes need to be changed in Edit form.

The toggle will not responce to the changes.

I don't need that for my form, so I don't have to change it 🙂 🤓

Super User

Good to hear that you don't have an edit option. 😀

Announcements

#### Celebrating the May Super User of the Month: Laurens Martens

@LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!

#### Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!