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user_109
New Member

Multiple countrows in if formula

Hello,

 

I'm working with a Excel document that looks like this:

 

Name: Cleaning

Location             Subject             Tasknumber     Taskdescription

Ground floorRoom 11Open door
Ground floorRoom 12Clean
Ground floorRoom 13Close door
Ground floorRoom 21Open door
[...][...][...][...]
Ground floorRoom 210Close door
First floorRoom 11Don't clean

 

LookUp(Cleaning,Location= LocationDropdown.Selected.Result && Tasknumber = "1",Taskdescription)

 

The issue is that the form needs to lookup the number of rows, and then determine which If statement it needs to use.

 

The formula I tried is:

 

 

 

If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=1 && varCheck1 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=2 && varCheck1 && varCheck2 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=3 && varCheck1 && varCheck2 && varCheck3 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=4 && varCheck1 && varCheck2 && varCheck3 && varCheck4 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=5 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 = true,true,false) &&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=6 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=7 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=8 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=9 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 && varCheck9 = true,true,false)&&
If(CountRows(Filter(Cleaning,Location=LocationDropdown.Selected.Result).Tasknumber)=10 && varCheck1 && varCheck2 && varCheck3 && varCheck4 && varCheck5 && varCheck6 && varCheck7 && varCheck8 && varCheck9 && varCheck10 = true,true,false)

 

 

 

 

 

I used && to make the error for multiple use of If go away, but this doesn't make the formula work.

 

 

user_109_0-1636378402711.png   user_109_1-1636378408190.png

 

I want the toggle to work with multiple statements, but the statements are all different (see formula)

 

1 ACCEPTED SOLUTION

Accepted Solutions
StalinPonnusamy
Super User
Super User

Hi @user_109 

 

1. Set the Dropdown to display Subject (SubjectDropdown) 

Sort(Distinct(TaskInfo,Subject),Result)

2. Set the Gallery Items property to (Gallery1)

Filter(TaskInfo,Subject=SubjectDropdown.Selected.Result)

3. Set the Default property of Toggle control to

CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value))

 

Sample:

StalinPonnusamy_2-1636428505285.png

 

StalinPonnusamy_0-1636428431584.png

StalinPonnusamy_1-1636428447191.png

 


Thanks,
Stalin - Learn To Illuminate

View solution in original post

9 REPLIES 9
StalinPonnusamy
Super User
Super User

Hi @user_109 

 

Sorry. I'm not getting your question. Are you trying to display the UI like

  • User Select the location (Dropdown)
  • Display Subject based on Location
  • Display Tasks based on Subject
  • Save the selection into Datasource


Thanks,
Stalin - Learn To Illuminate

 

 

I've got 1 form set up:

It looks up the Subject in the Excel table "Cleaning";

Than it shows checkboxes based on the number of tasks (tasknumber)

 

Than I want the toggle switch on when all the checkboxes are checked.

 

But I don't know what to formula to put in the default property of the toggle.

I can't use 1 static formula, because the number of tasks switches between 1 and 10 per Subject

 

The value of the checkboxes don't need to be saved

The value of the toggle needs to be save (but that works already)

 

I think I'm using the && wrong in my big formula

Or I think I need to set a variable somewhere to get the right solution

StalinPonnusamy
Super User
Super User

Hi @user_109 

 

1. Set the Dropdown to display Subject (SubjectDropdown) 

Sort(Distinct(TaskInfo,Subject),Result)

2. Set the Gallery Items property to (Gallery1)

Filter(TaskInfo,Subject=SubjectDropdown.Selected.Result)

3. Set the Default property of Toggle control to

CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value))

 

Sample:

StalinPonnusamy_2-1636428505285.png

 

StalinPonnusamy_0-1636428431584.png

StalinPonnusamy_1-1636428447191.png

 


Thanks,
Stalin - Learn To Illuminate

@StalinPonnusamy 

Thank you so much!

 

This is exactly what I need!

I just modified the last formula with false:

 

CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false))

 

This makes the toggle set to On if all the tasks are selected.

 

One more question:

When I save the toggle value in a Sharepoint list, and review my record in the app, it doesn't show the saved value. After the submit button is clicked, all the forms get a reset.

How can I use the formula for the toggle default, and still see the parent default when I view a record in my app?

Hi @user_109 

 

Thanks for accepting my solution.  I assume the field type in Sharepoint is Yes/No column and you are displaying the data using Edit form.

 

 

Make sure to Set Update property of 

ToggleName.Value

Set the Default property of the control to

Parent.Default


Thanks,
Stalin - Learn To Illuminate

Hello @StalinPonnusamy ,

 

Yes, I use a field type in Sharepoint (Yes/No) and I'm displaying the data in Edit (or View) form.

 

I can't set the default property of the Toggle to 

 

Parent.Default

 

Because I already have this formula in the default property:

 

CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false))

 

 

Can I combine these properties?

 

Update:

I fixed it:

If(varFormMode = FormMode.New, CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, !TaskCheckbox.Value = false)),Parent.Default)

 

I'm already using variables to set the mode of the form, and I can use this to trigger the right formula.

 

Thanks @StalinPonnusamy for the help!

StalinPonnusamy
Super User
Super User

Hi @user_109 

 

This will not work on edit mode right. For example, when the user changes the checkbox on edit mode, and may not work.

 

FYI, the same one but a bit simplified

If(varFormMode = FormMode.New, CountRows(Gallery1.AllItems) = CountRows(Filter(Gallery1.AllItems, TaskCheckbox.Value)),Parent.Default)

 

Hello @StalinPonnusamy ,

 

For my form the checklists aren't used in edit form, neither is the toggle.

The user doesn't need to change the value, so for my form this works.

 

But you're right, this doesn't work if the checkboxes need to be changed in Edit form.

The toggle will not responce to the changes.

 

I don't need that for my form, so I don't have to change it 🙂 🤓

StalinPonnusamy
Super User
Super User

Good to hear that you don't have an edit option. 😀  

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