cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Need help building an app to write multiple records to SharePoint List

I am trying to replace an existing business process with SharePoint but need help building a PowerApp to do so. In order to manage project work & team availability our managers use an Excel spreadsheet, which they fill out every Monday for the next 4 weeks. I have attached a sample of that data. 

 

The problem is that the data is collected at an employee level where individual dates are recorded as fields. In order to truly use this data we would prefer it be formatted as a row per employee per date with a field for Time Code (Project Work, Leave, Holiday, Available) and a field for Hours. We have created a SharePoint list that is formatted correctly, but asking managers to fill out/edit 20 rows of data for every employee every Monday is too much work. As such, we would like to create a PowerApp that allows the manager to fill in the Employee Name, Team, Location, Service Line & Project Information (Client, Project Type, Project Code, Project Description) once and then to fill in just the time code and hours for each date. Ideally 4 weeks worth of weekdays would automatically populate and 3 of those weeks would always already be filled out with the option to edit. 

 

I have never worked with PowerApps before so any help anyone could provide would be greatly appreciated. 

 

Thanks in advance! 

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @Anonymous ,

Do you want to fill Employee Name, Team, Location, Service Line & Project Information once time, and enter time code and hours for each date (multiple records), then save the data back to your SP List?

 

Based on the needs that you mentioned, I think a Edit form and a Gallery could achieve your needs. You could consider generate an app based on your SP List data source, then within the Edit form, only enable the Employee Name, Team, Location, Service Line & Project Information field for managers to fill in.

Then within the Edit form screen, add a Gallery, configure it as a "Repeating" Table. Within this repeating table, add several Text Input boxes or Dropdown box for choosing value for time code and enter data for hours (for each date).

More details about configuring Repeating Table in PowerApps using Gallery, please check the following article:

https://www.youtube.com/watch?v=xgznk4XlPCo&t=1525s

https://www.youtube.com/watch?v=DylxsXIUyDc&t=8s

 

After that, you could use the combination of ForAll function and Patch function to achieve your needs. Set the OnSelect property of the "Submit" button to following:

ForAll(
       RepeatingTableGallery.AllItems,
       Patch(
             'SP List',
             Defaults('SP List'),
             EditForm1.Updates,
             {
                'Time Code': TimeCodeDropdownBox.Selected.Value,
                 Hour: HourTextInputBox.Text
             }
       )
)

Note: The TimeCodeDropdownBox and HourTextInputBox are both controls in your repeating Table gallery.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

4 REPLIES 4
WarrenBelz
Super User
Super User

Hi @Anonymous ,

Yes all of that would be possible with a Collection Patched back to the list.

I am not sure how to start describing the process other than 

  1. The List is presented to the manager
  2. The manager fills out the bits they need to
  3. A collection is made with the list adding the columns the manager created (the same for each item)
  4. The collection is Patched using ForAll back to the list.

Happy to help once you have a go at this process.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

v-xida-msft
Community Support
Community Support

Hi @Anonymous ,

Do you want to fill Employee Name, Team, Location, Service Line & Project Information once time, and enter time code and hours for each date (multiple records), then save the data back to your SP List?

 

Based on the needs that you mentioned, I think a Edit form and a Gallery could achieve your needs. You could consider generate an app based on your SP List data source, then within the Edit form, only enable the Employee Name, Team, Location, Service Line & Project Information field for managers to fill in.

Then within the Edit form screen, add a Gallery, configure it as a "Repeating" Table. Within this repeating table, add several Text Input boxes or Dropdown box for choosing value for time code and enter data for hours (for each date).

More details about configuring Repeating Table in PowerApps using Gallery, please check the following article:

https://www.youtube.com/watch?v=xgznk4XlPCo&t=1525s

https://www.youtube.com/watch?v=DylxsXIUyDc&t=8s

 

After that, you could use the combination of ForAll function and Patch function to achieve your needs. Set the OnSelect property of the "Submit" button to following:

ForAll(
       RepeatingTableGallery.AllItems,
       Patch(
             'SP List',
             Defaults('SP List'),
             EditForm1.Updates,
             {
                'Time Code': TimeCodeDropdownBox.Selected.Value,
                 Hour: HourTextInputBox.Text
             }
       )
)

Note: The TimeCodeDropdownBox and HourTextInputBox are both controls in your repeating Table gallery.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

Edit: Never mind - Figured it out! Thanks everyone for your help!

 

Thank you, this is super helpful. I can figure out how to do this if I go to the SharePoint list and create a PowerApp through the drop down available. However, I want to create the app in Tablet form, so I need to start from a blank app. When I do that the form refuses to connect to my SharePoint list. Am I missing something obvious here?

Anonymous
Not applicable

I managed to get the app set up exactly how I want it, but I cant get all of the rows to write back to the list. Instead it seems like it only writes back one row and it forgets to include the time spent data. Any thoughts? Thanks so much for all of your help so far, it has been a god send. 

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!      

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Top Solution Authors
Top Kudoed Authors
Users online (3,081)