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dims12
Helper II
Helper II

Need help with power apps

Hi All,

I need to develop a form in power apps. 
I have data from multiple reporting unit in excel, the user should be able to see or edit only the data for the RU in which he belongs.

REPORTING UNIT SALES
1                           100
2                           200

could you please help me how this user mapping can be created and then implemented in the power apps.




 

 

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
Gochix
Memorable Member
Memorable Member

@dims12 ,

 

Your original question was answered. Please take this opportunity to accept your solution.
To learn more about how to restrict access to your SharePoint list, please read the article - 
https://support.microsoft.com/en-gb/office/customize-permissions-for-a-sharepoint-list-or-library-02... 
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Gochix
Memorable Member
Memorable Member

@dims12 ,

ClearCollect isn't changing the way how the formula retrieves data. If it is displaying you all rows of data if you use 

With({Filteredusers: Filter(users, usermail = User().Email)},
Filter(Salesdata,RU in Filteredusers.RU))

then it also must be the same with your in app collections.
Check for any typo errors you may have done, or check if there is matching data manually in the collections list.

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30 REPLIES 30
Gochix
Memorable Member
Memorable Member

@dims12 ,

 

Do you have 1 table or multiple tables in the excel file stored in OneDrive/SharePoint ?
Do you have the column that matches the person's name or some column which would be used to determine if he can edit this record?

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dims12
Helper II
Helper II

Currently i have only one table with RU and sales data. I'm thinking of adding an extra column which is user email which i can use. But there can multiple user for a particular RU. What will be the best way to design it?

 

dims12
Helper II
Helper II

I need to present this to my client tomorrow any quick help will be greatly appreciated.

Gochix
Memorable Member
Memorable Member

@dims12 ,

 

Even if multiple user can be with the same RU, you still can display it only to that group of users. But you have to have some kind of identity column, such as, Full name, Email address etc to be able to display only for these users the data you wish.


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dims12
Helper II
Helper II

I want to use email address if the user. If there are multiple users, does it need to be stored in separate columns in the spreadsheet? 
How I will then use in the power apps?

 

 

WiZey
Super User
Super User

Hello @dims12 ,

 

You'll need a table to store your RU, and a second table to store your users and to affiliate them to a RU.

 

Then in PowerApps, enable or disable the input if the record of user/RU exists in second table.

 

User can be stored as a "Person" column, or a "Single text" column works fine too if you only need the email.

I want to filter the data in the power apps forms. How I can do this in power apps if I have another table with user and ru mapping?

 

WiZey
Super User
Super User

I wouldn't recommend using forms in PowerApps, they are clunky.

 

Instead, use "ClearCollect()", "Filter()", "LookUp()" and "Patch()" to read and update your database. And build your own form with labels, inputs and buttons.

 

Assuming you have a gallery displaying all your RUs from the 1st table, you can enable/disable the input with "IsBlank()" and "LookUp()" to check if in the 2nd table the user is affiliated to this RU.

 

IsBlank(
  LookUp(
    TableUserRU,
    User = CurrentUser.Email &&
    RU = ThisItem.RU
  )
)

 

Once the user has edited the value, you can allow him to push the update with "Patch()" with a button.

 

Patch(
  TableRU,
  ThisItem,
  {
    Value:Input.Value
  }
)

 

Gochix
Memorable Member
Memorable Member

@dims12 ,
You can have multiple users written in the same Excell cell.
Just have the data ready how you want it to look, send a sample over or a screenshot and I'll help you with the code.


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