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New License Model Confusion



I'm hoping someone can provide some clarity on this situation as most of the articles and posts I've read just make the waters muddier.


Currently we have a number of powerapps which perform some internal user functions, like ID badge printing, New Starters, Leavers, etc. These apps use flow to connect to Azure Automation to use runbooks to create user accounts etc. Under the current licensing model this functionality is included with our current licenses. A service account connects flow to Azure Automation to trigger the runbooks.


In the new world, I'm assuming that each user in the organisation will need a premium license of some description to carry on using the functions as above? If this is the case it looks like we'll need to ditch the apps and find something else as our licensing costs could potentially go up in excess of $1000 a month if the PowerApps user license is needed for everyone.



Dual Super User II
Dual Super User II

Hi @alexmarsh 


Azure automation action calls the azure run book

This action is not a premium action

Also the azure automation is charged based on the number of runs & the amount of time each run takes

So you are already paying for that in Azure

I dont believe the new licensing changes will have any impact on your use case



Reza Dorrani


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly

As part of the license changes the flow azure automation connector is being made a premium connector, hence the issue


Hi @alexmarsh 


If PowerApps is calling Flow it would do so in the context of the logged in user

Hence all the connections in Flow would run under context of logged in user and hence every user would need that premium action


However, you could work around this by requiring only 1 licensed user

PowerApps instead of calling Flow directly can just store data in data source (example:SharePoint) - indicating that the Flow needs to be called

Then the Flow can run on item added event in SharePoint which then would only require the Flow owner to have that premium license



Reza Dorrani


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly


Advocate V
Advocate V

MC189149, Plan For Change, Published date: 29 Aug 2019
Update: Announcement
Applies To: All customers
Effective October 1, 2019, changes will be made to PowerApps and Flow licenses, including those available as part of Office 365 subscriptions and the general purpose PowerApps and Flow plans. The changes are as follows:
  • The SQL, Azure and Dynamics 365 connectors listed below will be reclassified from Standard to Premium. A standalone PowerApps or Flow plan license is required to access all Premium connectors.
    • Azure Application Insights
    • Azure Automation   Smiley Sad
    • Azure Blob Storage
    • Azure Container
    • Azure Cosmos
    • Azure Data Factory
    • Azure Data Lake
    • Azure DevOps
    • Azure Event Grid
    • Azure Event Grid Publish
    • Azure File Storage
    • Azure IoT Central
    • Azure Kusto
    • Azure Log Analytics
    • Azure Log Analytics Data Collector
    • Azure Queues
    • Azure Resource Manager
    • Azure SQL

Lots of upset developers/ISV's after the announcement of these changes - just read the blog post and the threads in News&Announcements. One of our customers with only 100 active users will be forced to cough up 12.000 USD per year IF we manage to stuff all the apps into one (which will result in performance hits). If not, it will be another 12.000 USD per app! They will not accept this and that puts US into a bad spot.

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