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Anonymous
Not applicable

Only update one record with UpdateIf or Patch?

Please see screenshot and code. How would I only edit on record?

 

 

// Creates new sharepoint record and updates forms Patch(CAR8D, First(CAR8D), Basic_Information_Form_5.Updates, Basic_Information_Form_6.Updates, Form1.Updates, Form1_1.Updates, Form1_2.Updates, Form4_1.Updates);



// Update D1 option1 Patch(CAR8D, LookUp(CAR8D, CAR_ID = CAR8D_Browse_Items_Gallery.Selected.CAR_ID,{'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems,FullName_D1 & ";" & Role_D1 & "|" )} ));



// Update D1 option2 UpdateIf(CAR8D, // hard coded value causing errors, writing to all record in data source LookUp(CAR8D, CAR_ID = CAR8D_Browse_Items_Gallery.Selected.CAR_ID, {'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems,FullName_D1 & ";" & Role_D1 & "|" ) } );

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
RandyHayes
Super User
Super User

@Anonymous 

Yes, that is all perfectly fine, but using the Patch on the Updates is not the way to go about using an EditForm.  You should be submitting one form that is connected properly via the item property (as described in the video).  Then, in any one of the forms, you would have your 'D1_Team_Identification (Repeating_Data_Card)' field (most likely with Visible set to false for the datacard).

In that datacard, your Update property would be:

   Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )

 

If you follow with the Video, you will have one global variable that will contain your record being edited (glbCurrentRecord).  From that you will populate the Items property of you Gallery for editing a record.

Your Items property for the Gallery would be:

Filter(
    ForAll(
        Split(glbCurrentRecord.'D1_Team_Identification (Repeating_Data_Card)', "|"),
        With({_rec: Split(Result, ";")},
            {FullName: First(_rec).Result,
             Role: Last(FirstN(_rec,2)).Result
            }
        )
   ),
   !IsBlank(FullName)
)

Your FullName_D1 default property would be set to:  ThisItem.FullName

And your Role_D1 default property set to: ThisItem.Role

 

That is all there is to is.  Then when you do a SubmitForm on the master form, all of the other forms along with all the information in the Gallery will be created or updated in your datasource.

 

Now, I would incorporate in your process for adding to your Gallery, but I am not sure how you are doing that at this point.

 

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View solution in original post

Anonymous
Not applicable

Hi Randy! This ended up working. It populates all the SharePoint fields correctly. I am working on edit now that.

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
        'D1_Team_Identification (Repeating_Data_Card)': FullName_D1_1 & ";" & Role_D1_1 & "|", 
        D6_Implementing_Permanent_Corrective_Actions: Action_D6_1 & ";" & Responsibility_D6_1 & ";" & TargetDate_D6_1 & ";" & ActualDate_D6_1 & ";" & Status_D6_1 & ";" & "|",
        D7_Actions_Proposed_To_Prevent_Reoccurrence: SystemImplementation_D7_1 & ";" & DocumentUpdate_D7_1 & ";" & Responsibility_D7_1 & ";" & ImplementationDate_D7_1 & "|",
        D8_Issue_Closure: Name_D8_1 & ";" & Company_D8_1 & ";" & Role_D8_1 & ";" & ";" & ClosureApprovalDate_D8_1 & "|"
});
Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)

View solution in original post

11 REPLIES 11
RandyHayes
Super User
Super User

@Anonymous 

First it appears that you are using a Form in your app.  You should be using the SubmitForm function to submit your form and not use Patch.  

You have the logic backward on the Patch and the UpdateIf.  UpdateIf expects three arguments, the Datasource, the criteria to evaluate for each record and the record with values that you want to change.

The Patch function expects 2 or more arguments, in your case, you need 3.  The datasource, the full Record you want to update and the record you are patching it with.

 

However, the point still remains, you are using a form, so SubmitForm is what you need to use to submit it and everything should be contained in your form.

 

I hope this is helpful for you.

 

_____________________________________________________________________________________
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NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Anonymous
Not applicable

Hi Randy,

 

Thanks you for the guidance as always! My App has three screens. One for browsing current data. The second for New "forms" submits, and the third for edits. Within the CAR8Dmain_canvas there are DataCards which either contain a form or gallery. There are a total of 10 data cards.

 

The screenshots I posted shows my app. The first section is a form that easily updates. The issue I am facing is the second section is a gallery that updates all other records in the SharePoint list. All the forms contained within my canvas's datacards work fine for updates. The galleries are the issue. 

RandyHayes
Super User
Super User

@Anonymous 

No problem.

So I was addressing that you have 6 forms referenced in a Patch statement.  Although this might work it completely breaks the functionality of the Forms.  There should be a SubmitForm used and your forms should be linked by the Item property.  I have a video on the subject of splitting forms without breaking the functionality that you might find helpful.

 

So otherwise, I see your screen setup, but I am not seeing where and how you are using the Gallery you mention.

Can you explain a little more about what exactly it is that you are trying to accomplish?

As I see it, you are trying to concat the values in the Gallery to store in the record you are trying to submit by the form.  Again, if so, this should all be in your Form and not separate.

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Anonymous
Not applicable

Thank you Randy! I will review this video to see how I can change up my design.

RandyHayes
Super User
Super User

@Anonymous 

Sounds good.  Please let me know if you have any questions on it.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
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Anonymous
Not applicable

Hi Randy! The users had asked I have one save button. I need to write concatenated strings into a single multi-line text column.

 

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
    'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )
}
);

Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)

 

 My Patch() works on newly created records except for the gallery portion. I need to concatenate FullName_D1.Text and Role_D1.Text then write it to the column D1_Team_Identification (Repeating_Data_Card) in SharePoint. Am I doing this correctly? I understand this isn't best practice, but the users want everything displayed on one view with a single save button. This is why I have chosen this route. 

 

It writes to Sharepoint but always as empty strings. Could the problem be in my inputText properties? Am I missing a settings or formula in that area?

RandyHayes
Super User
Super User

@Anonymous 

Yes, that is all perfectly fine, but using the Patch on the Updates is not the way to go about using an EditForm.  You should be submitting one form that is connected properly via the item property (as described in the video).  Then, in any one of the forms, you would have your 'D1_Team_Identification (Repeating_Data_Card)' field (most likely with Visible set to false for the datacard).

In that datacard, your Update property would be:

   Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )

 

If you follow with the Video, you will have one global variable that will contain your record being edited (glbCurrentRecord).  From that you will populate the Items property of you Gallery for editing a record.

Your Items property for the Gallery would be:

Filter(
    ForAll(
        Split(glbCurrentRecord.'D1_Team_Identification (Repeating_Data_Card)', "|"),
        With({_rec: Split(Result, ";")},
            {FullName: First(_rec).Result,
             Role: Last(FirstN(_rec,2)).Result
            }
        )
   ),
   !IsBlank(FullName)
)

Your FullName_D1 default property would be set to:  ThisItem.FullName

And your Role_D1 default property set to: ThisItem.Role

 

That is all there is to is.  Then when you do a SubmitForm on the master form, all of the other forms along with all the information in the Gallery will be created or updated in your datasource.

 

Now, I would incorporate in your process for adding to your Gallery, but I am not sure how you are doing that at this point.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Hi Randy! This ended up working. It populates all the SharePoint fields correctly. I am working on edit now that.

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
        'D1_Team_Identification (Repeating_Data_Card)': FullName_D1_1 & ";" & Role_D1_1 & "|", 
        D6_Implementing_Permanent_Corrective_Actions: Action_D6_1 & ";" & Responsibility_D6_1 & ";" & TargetDate_D6_1 & ";" & ActualDate_D6_1 & ";" & Status_D6_1 & ";" & "|",
        D7_Actions_Proposed_To_Prevent_Reoccurrence: SystemImplementation_D7_1 & ";" & DocumentUpdate_D7_1 & ";" & Responsibility_D7_1 & ";" & ImplementationDate_D7_1 & "|",
        D8_Issue_Closure: Name_D8_1 & ";" & Company_D8_1 & ";" & Role_D8_1 & ";" & ";" & ClosureApprovalDate_D8_1 & "|"
});
Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)
RandyHayes
Super User
Super User

@Anonymous 

Keep in mind that you are not using the EditForms properly in your app with that formula.  All of that can be done easily with a SubmitForm.

Quickest case in point...you are doing a Notify and a Navigate immediately after the patch...what happens if the Patch fails?  In your scenario you will still be notifying the user that the form was saved even though it was not, plus, since you are navigating away...if they happen to somehow know it was not saved, they would then have to return to the forms and re-enter all the information again.

Using the Form properly will resolve that as it has built-in ability to identify failures and success. 

Also, if you ever have intentions of using attachments for your record, this will not work properly with a patch.

Do as you need, but I felt obligated to point these items out for you for the future.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

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