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Anonymous
Not applicable

Only update one record with UpdateIf or Patch?

Please see screenshot and code. How would I only edit on record?

 

 

// Creates new sharepoint record and updates forms Patch(CAR8D, First(CAR8D), Basic_Information_Form_5.Updates, Basic_Information_Form_6.Updates, Form1.Updates, Form1_1.Updates, Form1_2.Updates, Form4_1.Updates);



// Update D1 option1 Patch(CAR8D, LookUp(CAR8D, CAR_ID = CAR8D_Browse_Items_Gallery.Selected.CAR_ID,{'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems,FullName_D1 & ";" & Role_D1 & "|" )} ));



// Update D1 option2 UpdateIf(CAR8D, // hard coded value causing errors, writing to all record in data source LookUp(CAR8D, CAR_ID = CAR8D_Browse_Items_Gallery.Selected.CAR_ID, {'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems,FullName_D1 & ";" & Role_D1 & "|" ) } );

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
RandyHayes
Super User
Super User

@Anonymous 

Yes, that is all perfectly fine, but using the Patch on the Updates is not the way to go about using an EditForm.  You should be submitting one form that is connected properly via the item property (as described in the video).  Then, in any one of the forms, you would have your 'D1_Team_Identification (Repeating_Data_Card)' field (most likely with Visible set to false for the datacard).

In that datacard, your Update property would be:

   Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )

 

If you follow with the Video, you will have one global variable that will contain your record being edited (glbCurrentRecord).  From that you will populate the Items property of you Gallery for editing a record.

Your Items property for the Gallery would be:

Filter(
    ForAll(
        Split(glbCurrentRecord.'D1_Team_Identification (Repeating_Data_Card)', "|"),
        With({_rec: Split(Result, ";")},
            {FullName: First(_rec).Result,
             Role: Last(FirstN(_rec,2)).Result
            }
        )
   ),
   !IsBlank(FullName)
)

Your FullName_D1 default property would be set to:  ThisItem.FullName

And your Role_D1 default property set to: ThisItem.Role

 

That is all there is to is.  Then when you do a SubmitForm on the master form, all of the other forms along with all the information in the Gallery will be created or updated in your datasource.

 

Now, I would incorporate in your process for adding to your Gallery, but I am not sure how you are doing that at this point.

 

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View solution in original post

Anonymous
Not applicable

Hi Randy! This ended up working. It populates all the SharePoint fields correctly. I am working on edit now that.

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
        'D1_Team_Identification (Repeating_Data_Card)': FullName_D1_1 & ";" & Role_D1_1 & "|", 
        D6_Implementing_Permanent_Corrective_Actions: Action_D6_1 & ";" & Responsibility_D6_1 & ";" & TargetDate_D6_1 & ";" & ActualDate_D6_1 & ";" & Status_D6_1 & ";" & "|",
        D7_Actions_Proposed_To_Prevent_Reoccurrence: SystemImplementation_D7_1 & ";" & DocumentUpdate_D7_1 & ";" & Responsibility_D7_1 & ";" & ImplementationDate_D7_1 & "|",
        D8_Issue_Closure: Name_D8_1 & ";" & Company_D8_1 & ";" & Role_D8_1 & ";" & ";" & ClosureApprovalDate_D8_1 & "|"
});
Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)

View solution in original post

11 REPLIES 11
RandyHayes
Super User
Super User

@Anonymous 

First it appears that you are using a Form in your app.  You should be using the SubmitForm function to submit your form and not use Patch.  

You have the logic backward on the Patch and the UpdateIf.  UpdateIf expects three arguments, the Datasource, the criteria to evaluate for each record and the record with values that you want to change.

The Patch function expects 2 or more arguments, in your case, you need 3.  The datasource, the full Record you want to update and the record you are patching it with.

 

However, the point still remains, you are using a form, so SubmitForm is what you need to use to submit it and everything should be contained in your form.

 

I hope this is helpful for you.

 

_____________________________________________________________________________________
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Anonymous
Not applicable

Hi Randy,

 

Thanks you for the guidance as always! My App has three screens. One for browsing current data. The second for New "forms" submits, and the third for edits. Within the CAR8Dmain_canvas there are DataCards which either contain a form or gallery. There are a total of 10 data cards.

 

The screenshots I posted shows my app. The first section is a form that easily updates. The issue I am facing is the second section is a gallery that updates all other records in the SharePoint list. All the forms contained within my canvas's datacards work fine for updates. The galleries are the issue. 

RandyHayes
Super User
Super User

@Anonymous 

No problem.

So I was addressing that you have 6 forms referenced in a Patch statement.  Although this might work it completely breaks the functionality of the Forms.  There should be a SubmitForm used and your forms should be linked by the Item property.  I have a video on the subject of splitting forms without breaking the functionality that you might find helpful.

 

So otherwise, I see your screen setup, but I am not seeing where and how you are using the Gallery you mention.

Can you explain a little more about what exactly it is that you are trying to accomplish?

As I see it, you are trying to concat the values in the Gallery to store in the record you are trying to submit by the form.  Again, if so, this should all be in your Form and not separate.

 

 

_____________________________________________________________________________________
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NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
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Anonymous
Not applicable

Thank you Randy! I will review this video to see how I can change up my design.

RandyHayes
Super User
Super User

@Anonymous 

Sounds good.  Please let me know if you have any questions on it.

_____________________________________________________________________________________
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Anonymous
Not applicable

Hi Randy! The users had asked I have one save button. I need to write concatenated strings into a single multi-line text column.

 

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
    'D1_Team_Identification (Repeating_Data_Card)': Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )
}
);

Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)

 

 My Patch() works on newly created records except for the gallery portion. I need to concatenate FullName_D1.Text and Role_D1.Text then write it to the column D1_Team_Identification (Repeating_Data_Card) in SharePoint. Am I doing this correctly? I understand this isn't best practice, but the users want everything displayed on one view with a single save button. This is why I have chosen this route. 

 

It writes to Sharepoint but always as empty strings. Could the problem be in my inputText properties? Am I missing a settings or formula in that area?

RandyHayes
Super User
Super User

@Anonymous 

Yes, that is all perfectly fine, but using the Patch on the Updates is not the way to go about using an EditForm.  You should be submitting one form that is connected properly via the item property (as described in the video).  Then, in any one of the forms, you would have your 'D1_Team_Identification (Repeating_Data_Card)' field (most likely with Visible set to false for the datacard).

In that datacard, your Update property would be:

   Concat(TeamIdentificationGallery_1.AllItems, FullName_D1.Text & ";" & Role_D1.Text & "|" )

 

If you follow with the Video, you will have one global variable that will contain your record being edited (glbCurrentRecord).  From that you will populate the Items property of you Gallery for editing a record.

Your Items property for the Gallery would be:

Filter(
    ForAll(
        Split(glbCurrentRecord.'D1_Team_Identification (Repeating_Data_Card)', "|"),
        With({_rec: Split(Result, ";")},
            {FullName: First(_rec).Result,
             Role: Last(FirstN(_rec,2)).Result
            }
        )
   ),
   !IsBlank(FullName)
)

Your FullName_D1 default property would be set to:  ThisItem.FullName

And your Role_D1 default property set to: ThisItem.Role

 

That is all there is to is.  Then when you do a SubmitForm on the master form, all of the other forms along with all the information in the Gallery will be created or updated in your datasource.

 

Now, I would incorporate in your process for adding to your Gallery, but I am not sure how you are doing that at this point.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Hi Randy! This ended up working. It populates all the SharePoint fields correctly. I am working on edit now that.

Patch(CAR8D, Defaults(CAR8D), 
Basic_Information_Form_5.Updates, 
Basic_Information_Form_6.Updates, 
Form1.Updates, Form1_1.Updates, 
Form1_2.Updates, 
Form4_1.Updates,
{
        'D1_Team_Identification (Repeating_Data_Card)': FullName_D1_1 & ";" & Role_D1_1 & "|", 
        D6_Implementing_Permanent_Corrective_Actions: Action_D6_1 & ";" & Responsibility_D6_1 & ";" & TargetDate_D6_1 & ";" & ActualDate_D6_1 & ";" & Status_D6_1 & ";" & "|",
        D7_Actions_Proposed_To_Prevent_Reoccurrence: SystemImplementation_D7_1 & ";" & DocumentUpdate_D7_1 & ";" & Responsibility_D7_1 & ";" & ImplementationDate_D7_1 & "|",
        D8_Issue_Closure: Name_D8_1 & ";" & Company_D8_1 & ";" & Role_D8_1 & ";" & ";" & ClosureApprovalDate_D8_1 & "|"
});
Notify("Form saved successfully!", NotificationType.Success);
Navigate(CAR8D_Browse_Screen, ScreenTransition.UnCover)
RandyHayes
Super User
Super User

@Anonymous 

Keep in mind that you are not using the EditForms properly in your app with that formula.  All of that can be done easily with a SubmitForm.

Quickest case in point...you are doing a Notify and a Navigate immediately after the patch...what happens if the Patch fails?  In your scenario you will still be notifying the user that the form was saved even though it was not, plus, since you are navigating away...if they happen to somehow know it was not saved, they would then have to return to the forms and re-enter all the information again.

Using the Form properly will resolve that as it has built-in ability to identify failures and success. 

Also, if you ever have intentions of using attachments for your record, this will not work properly with a patch.

Do as you need, but I felt obligated to point these items out for you for the future.

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

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We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon!  Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community.  Details coming soon!   *****   It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Blogging in the Community is a Great Way to Start

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog.    Why should you consider becoming a blog author? Here are just a few great reasons. 🎉   Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀   Welcome aboard, future blog author! ✍️✏️🌠 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure.   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!

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