Hello,
hope you are all doing well.
so...I'm trying to open a form on a specific item from a SharePoint list in order to troubleshoot.
I created a function, that orks very well on my test data, but now i add all the users data to my list and i figure out that my funciton still works fine on my test data but doesn't correctly work on the newly added one.
I'm stuck on this since yesterday morning, rebuilt the function, changed a few things but state stays the same...working with the test data and not working with the users ones.
When i open my form in Powerapps studio, it keeps on opening it on my test data but i can't manage to select one of the new data and opening the form on it in Powerapps studio so i can check what is missing.
Is there any way to do this ?
Thanks a lot !
Solved! Go to Solution.
Ok so...
I figured out what happens but i don't know why it happens...
I created a copy of my list and linked it to my form. then i figured out that ...everything works very well !!
Then i applied permissions to my items and at that moment ...it was not working anymore !
Figuring this out, i managed to readapt the formula so it works with permissions applied to the items.
Now...another post for the next step... I can't save several selections from my gallery at the same time...
We will need more info - what function did you create? How are you telling powerapps what record to open? What is the source and item for your form?
Hi @BrianS ,
I tried to make it short thinking it would be easy but let's explain everything then...
I created a multitabbed form linked to different lists on a sharepoint site. so for this form i have multiple data sources. My entry point is my department list. I select a department, the form opens with all the tabs that show my the related information from all the sources using an ID.
So when i open the form selecting my department, there is no filter, the form only shows the info related to the selection. in the Item property of the main form, i have the default value :
If(IsBlank(SharePointIntegration.Selected) || IsEmpty(SharePointIntegration.Selected),First([@Department]),SharePointIntegration.Selected)
then i go to my other tab (I use global variables from the Department screen to be able to use the values of entity, division, department, process and ID everywhere) where i have the problem. on this tab i have 2 data sources that i update simultaneously using this
From this screen i use the gallery to update the information related to my locations. If i tick the boxes from Cannon and Beijing and adapt the number of FTE, the sum is automatically done in Total for FTE and when i hit the Save icon, it will :
for all the boxes that are ticked...(meaning these info have to be updated)
* if the FTE was 0 and is updated to another value, it creates a new item (location)
* if there was already a value in the FTE box, it :
* Updates my total in my Facilities list (this works without a problem)
* Updates the values in my People's list (where i have my locations) for each separate location
If there is 0 in Beijing and i tick the box and put a 2 in FTE, it will create a new location (Beijing with FTE value =2).
If i update beijing... and put 4 instead of 2, this should simply update my existing location item in People list with 4 instead of 2.
the thing is ...Cannon, is an item i created as a test a few weeks ago when i created the function. so if i update cannon , it works...everytime.
BUT...Beijing is an item i created yesterday...today...(using another value than Beijing is the same issue) and here, if i tick the box and put 2 in FTE... it creates Beijing...which is good... but if i update Beijing and put 4...it creates an addition Beijing location ... while if i do the exact same thing with Cannon...everything works ! (only 1 location and FTE is updated)
I didn't do any change to my list...not that i remember... in the last few weeks.
and my function was working properly at first..but now does this...
here is my function :
//Set variable that holds the values of the activity/Function so that it can easily be reused through the formula
Set(
varActivity,
{
'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
Id: LookUp(
LstDeptProcAct,
Activity = ActivityUpdatePpl.Selected.Activity,
ID
),
Value: ActivityUpdatePpl.Selected.Activity
}
);
Set(
varFunction,
{
'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
Id: LookUp(
LstFunctions,
Function = FunctionUpdatePpl.Selected.Result,
ID
),
Value: FunctionUpdatePpl.Selected.Result
}
);
//-----------------------------------------------UPDATE-------------------------------------------------
ForAll(
Filter(
GalleryUpdatePpl.AllItems,
chkLocationUpdatePpl.Value = true,
Value(GalFTEUpdatePpl.Text) > 0
),
//---------------------------------------------------------------People
If(
!IsBlank(//If item with Activity, Function and Location exists
First(
Filter(
People,
Entity = varEntity && Division = varDivision && Department = varDepartment && Process = varProcess && Activity.Id = varActivity.Id && Function.Id = varFunction.Id && Location.Value = chkLocationUpdatePpl.Text
)//endLookUp
)
),
Patch(//If line with Activity - Function AND Location exists, Update NbrFTE
People,
First(
Filter(
People,
Entity = varEntity && Division = varDivision && Department = varDepartment && Process = varProcess && Activity.Id = varActivity.Id && Function.Id = varFunction.Id && Location.Value = chkLocationUpdatePpl.Text
)//endFilter
),//endFirst
{
NbrHead: Value(GalHeadcountUpdatePpl.Text),
NbrFTE: Value(GalFTEUpdatePpl.Text),
StructHW: Value(GalStructuredHWUpdatePpl.Text),
SecondLaptops: Value(GalLaptopsUpdatePpl.Text),
Comment: CommentUpdatePpl.Text
}
),//endPatch
Patch(//Else - Creation of new item with Pcount=1
People,
Defaults(People),
{
Entity: varEntity,
Division: varDivision,
Department: varDepartment,
Process: varProcess,
Activity: {
'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
Id: ActivityUpdatePpl.Selected.ID,
Value: ActivityUpdatePpl.Selected.ID
},
RTO: RTOUpdatePpl.Selected,
Function: {
'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
Id: LookUp(
LstFunctions,
Function = FunctionUpdatePpl.Selected.Result,
ID
),
Value: FunctionUpdatePpl.Selected.Result
},
NbrKeyExperts: Value(KeyExpertsUpdatePpl.Text),
Location: {
'@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
Id: LookUp(
LstLocations,
Location = chkLocationUpdatePpl.Text,
ID
),
Value: chkLocationUpdatePpl.Text
},
NbrHead: Value(GalHeadcountUpdatePpl.Text),
NbrFTE: Value(GalFTEUpdatePpl.Text),
StructHW: Value(GalStructuredHWUpdatePpl.Text),
SecondLaptops: Value(GalLaptopsUpdatePpl.Text),
Comment: CommentUpdatePpl.Text,
CreateFacilities: {Value: "Yes"},
DisplayPeople: 1,
DPAID: Value(varDPAID)
}
)//endPatch
)//enfIf
)endForAll
So there something wrong but i can't spot what...and why cause everything seems to be ok and it works with the values i used to used (like Cannon)
Thanks for your help
Since it is apparently not finding the original location, I guess that would be the logic to look at. Without seeing a little more of the app and lists, I do not see the specific error. I will say that normally in Powerrapps we stay away from the "fancy" fields in Sharepoint to avoid all the odata calls and just use logic in Powerapps to recreate the field type functionality. Have you tried different locations besides CHN to see if those are recognized correctly?
@BrianS yes and it's exactly the same behaviour.
it works with the values i used as test before but new ones don't work..
It's like it recognizes the item when it's an old one but when it's new, it creates it...because it's new and can't find it in the old ones but when you update...it can't find that newly existing one...
So currently it never recognizes "old" (updated) locations? Then I would concentrate on that logic. Make sure you are getting the correct values on your Lookup to the location value. From the code I can't quite tell - are you using a code for the location or the actual location? Could it be an issue of the location not being an exact match?
@BrianS no, it never recognizes new ones. old ones work perfectly.
yes, looking at the logic is what i'm doing since yesterday and i can't see anything wrong.
the items are exact matches cause they are references by their entity/division/department/process/activityID functionID and location so it finds the exact one. either it finds it and updates or it doesn't and creates a new item.
in my explanation Beijing is identical but something makes it create an additional one. Cannon is identical...and nothing additional is created. it's like when it gets back into the loop, it can't see that something with the same values already exists. and at the list level, i didn't do modifications ...
Have you tried creating a gallery and using the same Filtering method as your logic to check for existing locations? That may let you get a look at what the app is seeing in your data. When you look at your SP lists directly I assume everything looks correct there for the other data that is written.
yes i did that as well and i see everything is created.
Maybe you could try a throwback to the old programing days. What if you added a line in your ForAll so that whenever you Patch data to your SP list you also Patch to a Collection. You could then add some data to the Collection to help you trouble shoot. Maybe the value of the ID being checked, or other extra data that can let you see what your app is looking at. Since there is no "debug" mode that may give you a clue as to why it is not seeing the existing data
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