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JillianP
Frequent Visitor

Patch new or update based off of a collection and multiple conditions

Apologies for the lengthy context but there is a process to explain why I'm doing this:

 

I have an app that involves two SharePoint lists: ProjectList and HoursAssignedList. ProjectList is the summarized view of project information and contains numerous fields, including a multiselect person field

JillianP_2-1705104320858.png

HoursAssignedList captures the Project Name (Title), Team, Resource Name, Month, and Hours (Hours captured per month are capture in a separate screen, for every month that hours are added, a new row is added into the HoursAssignedList with the same Title, Team, and Resource Name listed as pictured below)

JillianP_3-1705104329689.png

As they move through the app, users can edit project details. All updates connect to the ProjectList just fine with SubmitForm(). Where I am having issues is when I try to patch the updates to my HoursAssignedList - It's only patching to the first item that matches, not all of them.

 

What I am trying to achieve is if it can't find a record where the project name and resource assigned matches, then it will add a new row for each person with the updated project info (achieved this far); if it finds a record that matches, then I want it to just update the information for each row that matches (have not achieved).

 

This is what I am using at the moment for my formula. It works as needed up until the IF(!IsBlank() begins - this is where it's only updating one row that matches, not all rows that match. 

ClearCollect(InfoCol,LookUp(ProjectList_,EditProject.LastSubmit.ID=ID));

ClearCollect(aPeople,AddColumns(First(InfoCol).'Resources Assigned',"_ProjectName",First(InfoCol).ProjectName,"_Team",First(InfoCol).Team.Value,"_ProjectType",First(InfoCol).ProjectType.Value));

ForAll(aPeople,
  If(IsBlank(LookUp(HoursAssignedList_,Title = _ProjectName And Email ='Resources Assigned'.Email)),
    Patch(HoursAssignedList_,Defaults(HoursAssignedList_),
    {
         'Resources Assigned': {
           '@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
           Claims: "i:0#.f|membership|" & Email,
           Department: "",
           DisplayName: DisplayName,
           Email: Email,
           JobTitle: "",
           Picture: ""
        },
        PILDTeam: DataCardValue19.Selected,
        Title: DataCardValue20.Text,
        AllocationMonth:DateValue(Month(Today()) & "/01/" & Text(Year(Today())))
    })
    ,
    If(!IsBlank(LookUp(HoursAssignedList_,Title = _ProjectName And Email ='Resources Assigned'.Email)),
        Patch(HoursAssignedList_,Lookup(HoursAssignedList_,Title = _ProjectName And Email = 'Resources Assigned'.Email),

  {
         'Resources Assigned': {
           '@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
           Claims: "i:0#.f|membership|" & Email,
           Department: "",
           DisplayName: DisplayName,
           Email: Email,
           JobTitle: "",
           Picture: ""
        },
        PILDTeam: DataCardValue19.Selected,
        Title: DataCardValue20.Text
    })
  )
)
)

 

All help would be greatly appreciated! @mdevaney @RandyHayes @WarrenBelz tagging some people who have been helpful in my reading for past issues

9 REPLIES 9
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @JillianP ,

This is probably part of the answer as far as structure goes

Patch(
   HoursAssignedList_,
   ForAll(
      aPeople As _People,
      With(
         {
            _Data:
            LookUp(
               HoursAssignedList_,
               Title = _People._ProjectName And 
               Email =_People.'Resources Assigned'.Email
            )
         },
         {
            ID: _Data.ID,
            'Resources Assigned': 
            {
               Claims: "i:0#.f|membership|" & Lower(_People.Email),
               Department: "",
               DisplayName: _People.DisplayName,
               Email: _People.Email,
               JobTitle: "",
               Picture: ""
            },
            PILDTeam: DataCardValue19.Selected,
            Title: DataCardValue20.Text,
            AllocationMonth: 
            DateValue(
               Month(Today()) & "/01/" & Text(Year(Today()))
            )
         }
      )
   )
)

but I am rather confused what you are doing here as it dopes not seem to be valid syntax (maybe you have missed a couple of lines)

ClearCollect(
   aPeople,
   AddColumns(
      First(InfoCol).'Resources Assigned',
      "_ProjectName",
      First(InfoCol).ProjectName,
      "_Team",
      First(InfoCol).Team.Value,
      "_ProjectType",
      First(InfoCol).ProjectType.Value
   )
);

 

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@WarrenBelz 
The ClearCollect is creating a table of information for each person listed in the Resources Assigned column. Since it’s a multi select person field, I needed to be able to create separate rows in my list for each person selected. The collection was the way I was able to get it to work. What lines does it appear I’m missing from that part?

 

appreciate your help!

@JillianP ,

This part

ClearCollect(
   InfoCol,
   LookUp(
      ProjectList_,
      EditProject.LastSubmit.ID = ID
   )
);

will create a collection with one record and this

ClearCollect(
   aPeople,
   AddColumns(
      DataSourceHere,          //Data Source to be added to
      "ColumnNameHere",        //Column Name to contain content from next line
      First(InfoCol).'Resources Assigned',
      "_ProjectName",
      First(InfoCol).ProjectName,
      "_Team",
      First(InfoCol).Team.Value,
      "_ProjectType",
      First(InfoCol).ProjectType.Value
   )
);

needs to be adding a column to a data source of some sort. All of that aside, did you look at the main code I posted ?

Apologies @WarrenBelz i see what you are asking about the aPeople collection, I am using the First(InfoCol).'Resources Assigned' as my source so that it's grabbing the first of each person listed into my collection. Hope that helps.

I did try your code, unfortunately it did not work. It was giving me an error on a CurlyClose being where a ParenClose should be for this section, but I couldn't figure out what it was looking for. Should there be a comma or something after the ID:_Data.ID?

 

I also wanted to ask about the code. I understand you using the As _People to reference the data. What is the need for the ID reference? 

 {
            ID: _Data.ID
            'Resources Assigned': 
            {
               Claims: "i:0#.f|membership|" & Lower(_People.Email),
               Department: "",
               DisplayName: _People.DisplayName,
               Email: _People.Email,
               JobTitle: "",
               Picture: ""
            },
            PILDTeam: DataCardValue19.Selected,
            Title: DataCardValue20.Text,
            AllocationMonth: 
            DateValue(
               Month(Today()) & "/01/" & Text(Year(Today()))
            )
         }

 

@JillianP ,

Was missing a comma (now fixed) - I thought you might have spotted that. I am still very unclear on the two top bits of code (the second is simply not valid structure) , but try the amended code.

@WarrenBelz I will try the amended code - is it meant to replace all of my original code or just from the "ForAll(aPeople...." forward?

 

I will do my best to explain the top two collections being made, I had help with getting my initial patch needs to work as well (I know enough to be dangerous and possibly muck things up 😁) and our processs was this:

- The first collection brings over information from the Project List

- The second collection takes the person field from the Project List and breaks apart the table it defaults to for each person as well as including the rest of the project information

-My goal is that from the second collection, it will then loop through each person and where it matches the condition of Title and Email being true, it will update the project information on the Hours Assigned List

 

I really do appreciate you wading through this with me.

@JillianP ,

OK - I see now the rather unusual function you have used and that 'Resources Assigned' is a multi-value column.

Yes it is to replace the third piece of code.

Okay, was able to try your code and it returns the same result, it's only updating the first record that matches the condition, not all of the records that match

 

JillianP_0-1705360286874.png

 

@JillianP ,

I have commented my code below - it should update all matching records

Patch(
   HoursAssignedList_,
   ForAll(
      aPeople As _People,
      With(
         {
            _Data:
            LookUp(
               HoursAssignedList_,
               Title = _People._ProjectName And 
               Email =_People.'Resources Assigned'.Email
            )
         },
         {
            ID: _Data.ID,
            'Resources Assigned': 
            {
               Claims: "i:0#.f|membership|" & Lower(_People.'Resources Assigned'.Email),
               Department: "",
               DisplayName: _People.'Resources Assigned'.DisplayName,
               Email: _People.'Resources Assigned'.Email,
               JobTitle: "",
               Picture: ""
            },
            PILDTeam: DataCardValue19.Selected,
            Title: DataCardValue20.Text,
            AllocationMonth: 
            DateValue(
               Month(Today()) & "/01/" & Text(Year(Today()))
            )
         }
      )
   )
)

I think the issue here is the field name in aPeople that you are patching from. I cannot see your data, so have to rely on you to look at the collection and find it.

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