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Gottijay2000
Advocate II
Advocate II

Permissions in Planner

i have a requirement to allow specific users access to view and create tasks in Plans they are not a member of using PowerApps. i know planner connectors work on the logged in users credentials meaning they can only contribute if they are members of the plan.

the idea i have in my head to to pull in all the plans to the app first and then trim what the user can see on the PowerApps side, Just not sure how to walk around this especially since  i have to be a member of the plan to pull in the tasks into the app. Not sure how to use a service account that is a member to do this too.

 

Any ideas would be great, thanks

1 ACCEPTED SOLUTION

Accepted Solutions
v-bofeng-msft
Community Support
Community Support

Hi @Gottijay2000 :

All users can only see the tasks under their own account, so if each user's connector authentication account is himself, then they cannot see the tasks under your account.Unless:

Option One:Create a flow and periodically synchronize your tasks information to a shared SP list.

You could use a schedule trigger, or a trigger like'When a new task is created' as the trigger to synchronize all tasks to the SP list. Other users only need to access this list to get all task information.

Option Two:Create a flow and periodically synchronize your tasks information to a shared SP list.

Let all users switch the account of the Planner connection with yours to access all tasks under your account in the APP.

vbofengmsft_0-1637564160052.png

 

vbofengmsft_1-1637564207517.png

 

vbofengmsft_2-1637564226396.png

Best Regards,

Bof

 

 

View solution in original post

2 REPLIES 2
v-bofeng-msft
Community Support
Community Support

Hi @Gottijay2000 :

All users can only see the tasks under their own account, so if each user's connector authentication account is himself, then they cannot see the tasks under your account.Unless:

Option One:Create a flow and periodically synchronize your tasks information to a shared SP list.

You could use a schedule trigger, or a trigger like'When a new task is created' as the trigger to synchronize all tasks to the SP list. Other users only need to access this list to get all task information.

Option Two:Create a flow and periodically synchronize your tasks information to a shared SP list.

Let all users switch the account of the Planner connection with yours to access all tasks under your account in the APP.

vbofengmsft_0-1637564160052.png

 

vbofengmsft_1-1637564207517.png

 

vbofengmsft_2-1637564226396.png

Best Regards,

Bof

 

 

thanks @v-bofeng-msft i think i can make this work. i appreciate you help

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