cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

PowerApps: Build then filter collection to retrieve one value to put in an email

I have a powerapp for booking rooms. I created a collection that pulls from a SharePoint list that is maintained by my local tech. The collection includes access codes to the building. The columns are: Start Date / End Date / Access Code.

 

I need to be able to filter that collection to pull out the current access code, then include that code in an email to the user.

 

I was able to create the collection but I am stuck after that. Not sure how to filter to just pull the code that falls between the start and end date. Any suggestions?

3 ACCEPTED SOLUTIONS

Accepted Solutions

@leslie_rivera 

It will if you put it in properly...your second line of your formula should be:

  "See below access code: <br>" &

And then at the end of the Coalesce statement closing paren, you should have a & "<br>....more text here"

Fill in that part as you need.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

View solution in original post

@RandyHayesHallelujah it worked!!

 OnSelect of my submit button:

leslie_rivera_0-1629911104941.png

 

Now I can edit the email and change the from .. it all worked. Thanks so much for your help!!!

View solution in original post

SOLUTION:

On the SharePoint list I have the Start and End column format settings to show Date only. What I didn't take into account is by default the time will have 12:00 AM. So the code was looking at Friday as if it was Saturday... Since the bldg codes are only active 8-5pm I have to adjust the time in the formula. Once I did that it worked perfectly!.

 

leslie_rivera_0-1630524891289.png

 

Complete formula:

 

leslie_rivera_1-1630524971084.png

 

View solution in original post

21 REPLIES 21
notj
Post Prodigy
Post Prodigy

The user selects the start/end date, and then you want the access code that falls between those dates? You would probably do a Filter using greater than and less than operators.

 

This is just a rough example, but something like this should work:

Filter(Rooms, StartDate>lblStartDate.text, EndDate<lblEndDate.text)

The list is pre populated with Start and End date of the access code. So we can provide the correct access code I want to be able automatically filter. so I log in today and the filter gives me the appropriate code. I want to then in the app email the user the right code.

notj
Post Prodigy
Post Prodigy

Change lblStartDate and lblEndDate in my example to be whatever values you need to filter on then. 

Like if you wanted to filter on Today, use the function Today().

Now, Today, and IsToday functions in Power Apps - Power Apps | Microsoft Docs

I tried this : Filter(Codes,
End_x0020_Date >= Today(),
End_x0020_Date < DateAdd(Today(),7,Days))

 

And it shows in the gallery .. now how do I pull value from the Code column to put in an email?

Hi @leslie_rivera ,

 

How you are planning to trigger emails to the users by any button click inside the gallery or all codes to the users or something else ? 

If this post was helpful or you need more help please consider giving Thumbs Up and Tag me in your reply I'll be happy to help. If this post helped you solve your issue please click Accept as solution and provide Thumbs Up. This will help others find it more readily.

When the user books the room in the app (submit button) I plan on including an email to the user providing the current access code which will be based on the start and date column. Example below:

 

leslie_rivera_0-1629900740283.png

 

So If I book today (8-25-21), the email should provide the access code 14214.

 

I tried to put this in the Visible field of a label

LookUp(Codes,Access_x0020_Code = Filter(Codes,
End_x0020_Date >= Today(),
End_x0020_Date < DateAdd(Today(),7,Days)),Access_x0020_Code)

 

But got this error:

leslie_rivera_1-1629906912985.png

 

@RandyHayesanyway you can help me with above formula?

@leslie_rivera 

If you're trying to change the Visible property of the control...it is a true/false value it wants.  You are trying to look up an actual value, which will not work.

 

What is it you are trying to do with the Visible property of the Label and what is it you want in the label?  I assumed you wanted an email based on your post?

 

Please clarify.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

@RandyHayes I wasnt sure what to use .. I was using a label to test and  see if I can pull the data. What I need is when user click on a submit button an email is sent to the user providing the current access code which will be based on the start and date column which will pull from a collection I have called Codes. Example below:

 

leslie_rivera_0-1629908944668.png

 

So If I book today (8-25-21), the email should provide the access code 14214.

 

Not sure how to build the formula to pull the right code.

@leslie_rivera 

So, in your email, you can simply supply this formula :  

Coalesce(
    LookUp(Codes,
        End_x0020_Date >= Today() &&
        End_x0020_Date < DateAdd(Today(),7,Days),
        Access_x0020_Code
    ),
    "No code found for " & Text(Today(), ShortDate)
)

 

The above formula adds a Coalesce to provide a default value if none is found in the lookup.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (3,662)