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Frequent Visitor

PowerApps Expense Report Template User Filtering

How does PowerApps handle user-specific content filtering for this app?

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/expense-report-install
The app only shows open/pending/approved expense reports submitted by the logged-in user; how is this filtered?

 

I don't like the standard approval process because it doesn't provide details to the approver and I dont' want them messing around with my Sharepoint list directly.

I want to create a clone of the expense app and change the filter from user-created to designated approver. Then I'll have an approvals app that can be used to check unapproved expense reports and view their details.

16 REPLIES 16
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Hi @K-A-R-L , yes I am using sharepoint datasource, I tried to replace the space with "x0020",but still it does not allow me to use that field (Created_x0020_By), Created By field stores the full name of the user who created the specific expense report. by the way I did not add that field in the Expense List i think it was a default field, am I missing something?

 

Thanks!

Highlighted
Solution Specialist
Solution Specialist

@biglilb0y,

Could you please provide a screenshot?

Or try using: ThisItem.Author.DisplayName 

----------------------------------------------------------------------------
Thanks,
K-A-R-L


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Hi @K-A-R-L 

 

here is the screenshot of the filter that i was trying to add at Expense Gallery.

expense001.png

 

 

 

 

 

 

 

 

 

 

 

 

 

here are the fields from the Expense List.

expense002.png

 

 

 

 

 

 

 

 

 

and the property of the Created By field.

 

expense003.png

 

should the ThisItem.Author.DisplayName as replacement for the Created By in the filter, may i know how to use that?

 

Thanks!

 

 

 

 

 

Highlighted
Solution Specialist
Solution Specialist

Hi @biglilb0y ,

As per your screenshot below:

screen-pa.jpg

 

It seems like you're adding the Filter() code on the OnVisible() property of the My Expenses Screen instead on the Items() Property of the Gallery.

 

----------------------------------------------------------------------------
Thanks,
K-A-R-L


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
If you thought this post was helpful, please give it a Thumbs Up.

 

 

Highlighted

Hi @K-A-R-L ,

 

I was able to add the Author.DisplayName = Createdby in ExpenseGallery Item() and its working perfectly, however the expense summary group still displaying all the expenses created in the organization.

 

expense004.png

 

 

 

 

 

 

 

 

Thanks!

Highlighted
Solution Specialist
Solution Specialist

Hi @biglilb0y ,

On your LabelOpenValue change the Text() Property to:

"$" & If(
    Sum(
        Filter(
            LineItems,
            ReportID.Id in OpenReports.ID && Author.DisplayName = User().FullName
        ),
        Cost
    ) > 0,
    Text(
        Sum(
            Filter(
                LineItems,
                ReportID.Id in OpenReports.ID && Author.DisplayName = User().FullName
            ),
            Cost
        ),
        "[$-en-US]#,###.00"
    ),
    0
)

----------------------------------------------------------------------------
Thanks,
K-A-R-L


If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
If you thought this post was helpful, please give it a Thumbs Up.

View solution in original post

Highlighted

Thank you so much @K-A-R-L ! My expense report is now working! Excellent!

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