cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
MasterOffice365
Advocate III
Advocate III

PowerApps SharePoint User Experience Demo - you'll want to watch this...

Imagine if you could develop an app with PowerApps that enables you to view any content in SharePoint you have permission to view on any site, view all the Document Libraries and Lists on those sites, view just about any documents such as PDFs, Word, PowerPoint within the same app, view photo libraries rendering highly compressed images AND even watch videos stored in your Document Libraries. And all that functionality had been implemented on just one screen in PowerApps without a single workaround or hack to enable all those things. And if you really want to, you can overide the View Threshold currently 2000 records much higher, although I wouldn't recommend it.

 

Not a chance, right? That type of functionality is years away surely? No doubt many of you have already been waiting years for it.

 

Guess again Smiley Very Happy

https://youtu.be/SYqscqPo9wM

15 REPLIES 15

@TopShelf-MSFT  @JC75 

 

Evidently it is taking me somewhat more than a few days to finalize this forthcoming blog following my latest response on this thread 🧐 . Not quite as long as it typically takes to implement a new nataive feature in PowerApps put forward as idea suggested by the community LOL.

 

I can't help it that I firstly have to experiment with all sorts of sytnax against some of the Graph APIs to get the response I expect, especially where there is absolutely no documentation and equally absolutely blogs I could find that helped me whatsoever.

 

Possibly the most difficult functionality I am still working on is the ability to update the metadata columns for an item in any list or document library using the Update an item in a list Graph API. The documentation for that API is fantastic, if your only requirement is to update the Title property for a List item 🙄.

 

A real winner if you alternatively wanted to update a People or Group field type column, nonetheless nothing is impossible...

 

It's worth the wait though!

 

If you really want to see something super awesome which I can say with absolute certainty there is not one person in the world who would have thought you could do this with some photos you may have in Site Assets, check out the short demo video library Smiley Very Happy

https://youtu.be/JBJZkPpnqBM

I honestly could not help mysely in refraining from adding other "small" piece" of functionality to this nerverending forthcoming coming blog 😂. The demo video of a very bassic app showcasung search capabiltes of content stored in SPO, but with so many bells and whistles made possible with the simnplist of Flows and nothing more, and the rest as they say is pure magic. Perhaps the final touches on erverything you can'd do in PowerApps with SharePoint, but guess again becasuse you oh so you can!

 

Kudu's for all those that apperciate this latast and final demo before I publish the blog:

 

PowerApps and SharePoint Search Integration Demo 

It certainly took far longer then I initially anticipated, but I believe this blog should definitely be worth the wait! 

The demo video for the corresponding blog speaks for itself really.

 

https://youtu.be/vSbwmHfqK3c
PowerApps & SharePoint – The Ultimate User Experience

Rather than me trying to describe whether this blog is worth reading or not, feel free to leave your comments on this thread about any functionality in particular you may think is pretty awesome 😁.

 

@Pstork1 @Anonymous @JC75

Cross posting reply top another thread, which I believe other App Makers out there may also be curious about:

 

Question ( @Maexchen ) :

okay, I don't get it. @Office365Master which of those is the flow to show a PDF? and would it need a premium connector (i.e. response)?

 

Question ( @Office365Master )

Per the announcement earlier in July 2019, the licensing plans for both PowerApps and Power Automate (aka Flow) have significantly changed as of October 2019.

 

I cannot speak for exactly how the latest licensing changes affect your own organization, but if certainly for some scenarios I think the blog I published inclusive of the highly reusability of those Flows may if anything reduce your licensing requirements / costs.

 

As I understand it, the moment anyone in your organization creates a single PowerApp that includes using even just one Flow / Power Automate business process and shares that app inclusive of that Power Automate 'Flow', you'll either need a Power Automate per user plan or a Power Automate per flow plan. 

 

To quote from:  https://docs.microsoft.com/en-us/power-platform/admin/wp-license-management

"For Power Automate, an unlicensed user that signs in to flow.microsoft.com will be setup with the free Power Automate plan. If later they try to perform an action like sharing a flow, they will be prompted to sign up for a trial. In this example, if the user accepted the offer for trial they would be signed up for a Power Automate trial."

 

The blog I have now published is quite possibly something that was far from desirable from a licensing perspective because of the extent to which the Flows I have shared are reusable. If you opt to choose for the Power Automate per flow plan, for $500 per month anyone in your organization can leverage up to 5 Flows per month, with up to 15k API requests per 24 hours. You can easily drop the PA_Graph_Search_Sites and the PA_Graph_Item_Versions Flows from the 7 Flows I have shared, leaving you with requiring just one Power Automate per flow plan license (per 15k API requests per 24 hours).

 

That just adds to how awesome the blog I published is for most organizations. 😂

Perfect timing for this blog in fact, because a couple of months ago, you would have been absolutely correct in that any users or App Makers would have required a PowerApp Plan 2 license in order to leverage the flows I've shared. 

 

Practically speaking though, it is highly probable that some App Makers in organization will likely create apps consuming flows that they will no doubt subsequently share with other users, the consequences of which will be that all users in your organization using apps that consume a shared flow will require a Power Automate per user plan license.

 

Back to the other half of your question though, being "which of those is the flow to show a PDF?". In essence you would need to use just 2 of the flows to enable you to drill down to the level where the PDF documents in any given Document Library are stored. i.e. per the Logical Architecture

  • 2. PA_Graph_Site_List_Libraries
    This Flow (the most “complex”) returns a list of Subsites, Document Libraries and Lists for any given site (or subsite for that matter).
    • 3. PA_Graph_DriveItems
      This Flows returns the list of files and subfolders within a Document Library or within a specific Folder in a Document Library.

 

For the PA_Graph_Site_List_Libraries flow you just need to pass in the relative path to the site containing your Document Library. For example:  "teams/demo".

From PowerApps add a Button control to your app and set the OnSelect property on that control to:

ClearCollect( SiteDrivesLists, PA_Graph_Site_List_Libraries.Run( "teams/demo" )

From PowerApps add a Dropdown List to your app and set the Items property to the name of the collection you specified having run that Flow (e.g. SiteDrivesLists).

 

You will then have sufficient info to run the PA_Graph_DriveItems flow. That flow requires 3 input parameters, the values of which you should input as follows:

1.  GetDriveItems_Uri:     

Quite simply concatenate the value of SiteIdListLibraryId with /root in your app in order to construct the value of this parameter when you instantiate this Flow from your app. For example:

tenant.sharepoint.com,095f032c-ed85-48ad-93ec-8f5f836f1e1e,270246dc-f8e3-4c8f-8d4d-55ad9cb9826a/drives/b!Mcmxe9WTWO6cJoEDamPmR-V2ulUleSiLqEPpqd_jB7mKA7V_I00gRK5LMTPY9c-s/root

2.  GetDriveItems_Uri_1

For this parameter specify the page size (aka threshold) for the number of rows to return back to your app using the following Odata query syntax:

&$top=500

3.  Initializevariable-odatanextLink_Value

Only relevant for large Document Libraries that exceed the page size you specified for a previous flow run. More info on this parameter on this page in my blog. By default you should specify this input parameter to:

false

From PowerApps add another Button control to your app and set the OnSelect property to:

ClearCollect(

    DocumentLibraryItems, PA_Graph_DriveItems.Run(
        Concatenate( Dropdown1.Selected.SiteIdListLibraryId, "/root" ),
        "&$top=500",
        "false"
    )
)

 

Add a Gallery control to your app and set the Items property to DocumentLibraryItems

Add a PDF Viewer control to your app and set the Document property on that control to:

Gallery1.Selected.DownloadUrl

 

For other document types such as Word documents or PowerPoint presentations you can follow the exact same steps and all you need to do to convert those documents into a PDF format instead is set the Document property on a PDF Viewer control to the following value instead:

Substitute( Gallery1.Selected.Thumbnail, "transform/thumbnail", "transform/pdf" )

 

Considering this feedback, I will update the blog to perhaps show some more specific examples such as these ones.

 

All that for $500. I'll gladly accept donations 😁.

 

@Pstork1 @TopShelf-MSFT @JC75

I have created a far simplied demo app that pretty much showcases how awesome and easy it is to leverage this code. I've now also shared a link to download the simplified PowerApp on my related blog post:

PowerApps & SharePoint – The Ultimate User Experience

 

I have also uploaded a far shorter 2 minute video demo of the simplied app to YouTube so anyone can check it out before deciding whether or not they'd like to test drive it 🤗.

https://youtu.be/poKsDNYm9Jw

@Anonymous 

This latest demo video (blog WIP) I uploaded today takes the cake. Kudos to anyone who can out-do this one 😁.

PowerApps & SharePoint Awesome Demo Photos GPS Geolocation v1.0 

 

https://masteroffice365.com

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

  It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd. at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3rd, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!       Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪🌠

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Top Kudoed Authors
Users online (6,162)