cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JoshEnglish
Frequent Visitor

PowerApps form not updating to a Sharepoint List Lookup field

I have two SharePoint lists that I am managing through PowerApps.

 

The first list is a list of managers, the second list is a list of employees with a SharePoint Lookup column to the manager. Sharepoint also brings in a second column from the managers table via the lookup function. I'm not sure if that's contributing to the problem or not. The Manager column in the Employees table is a required field.

 

I have a Form in PowerApps that links to the employee list and uses a dropdown to choose an appropriate manager. When the user submits the form, that field is not updated back to sharepoint, but the other fields are.

 

The Form Card DataField value is the correct name that matches the SharePoint list name.

 

Any ideas what I can look at to get this to work?

 

 

10 REPLIES 10
RandyHayes
Super User
Super User

@JoshEnglish 

What does your Items property look like for your DropDown Control for managers?

That will give some better answer for what you can do, but in general, you'll need to supply the proper lookup record for the lookup column.

Let's assume the DropDown has a DataSource of ManagersList.

If so, then consider putting the following in the Update property of your DataCard in your form:

 

{
   Value: ManagerList.Title,
   ID: ManagerList.Id,
   '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference"
}

Try that out and see if you get further.

 

I hope that is helpful for you.

 

 

 

 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

After many delays, I've managed to get back to this issue and the Update value you offered isn't working.

 

The Dropdown in the card has an Items value of

Choices(EmployeeList.Manager)

In the final application that would be filtered by a region option as well.

 

 

Hi Josh,

 

I just did a quick app from sharepoint list after building building two lists mimicing your scenario. The auto generated app seems to be working fine. 

 

The key properties for the dropdown datacard have these settings..

 

DataField: Manager

Default: ThisItem.Manager

Update: DataCardValue5.Selected

 

DataCardValue5 is my dropdown control in the datacard. The Items property matches yours Choices(EmployeeList.Manager)

 

Are you seeing the value being updated in the PA? Are you getting any errors?

If I create a form from SharePoint, I see the same behavior, but I don't see any way to use this form to add new items to the SharePoint List.

 

I suspect my company is using a different release or version of Sharepoint. I have to bring up the List ribbon, go to List Settings, then click on Form Controls to get any options to automatically create a form.

 

I think I was using the Classic Experience because I tried the New Experience and it now looks more like some of the tutorial vidios.

 

But even upgrading to the New Experience doesn't update this field. 

@JoshEnglish 

Try changing your Items from choices to full records so that you have what you need for the formula to work.

When you use Choices, you only get a single column table of Values.  We need the ID and Value.

 

So, set your ManagerList DropDown Items to your Manager list datasource.  Set the field to display in the dropdown as the Title.

Then use the Formula from before to do the update:

{
   Value: ManagerList.Title,
   ID: ManagerList.Id,
   '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference"
}

I hope that is clear and helpful.

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
Anonymous
Not applicable

Hi @JoshEnglish can you review the above reply and update the thread if it was helpful? 

 

Thank you,

 

@Anonymous 

I am having the same issue.

I have three custom fields.

First field is pulling customer names data.

Customer_Dropdown   Sort(Distinct(Customers,Customer),Result)

No Issues with Powerapp form and no issue with populating the list

Second field is pulling Capital FY data.

Capital FY_Dropdown   Sort(Distinct(Filter(Programs,Customer=Customer_Dropdown.Selected.Result),'Capital FY'),Result)

No Issues with Powerapp form and no issue with populating the list

Third field is pulling Program names data.

Sort(Distinct(Filter(Programs, Customer = Customer_Dropdown.Selected.Result, 'Capital FY' = 'Capital FY_Dropdown'.Selected.Result), Program), Result)

PowerApp from populates data for Customer and Capital FY with no issues.

Data for Program does not populate the list.  The list column for Program is Lookup.  Customer and Capital FY is not.

Program Field Card information.

DataField "Program"

DisplayName "Program"

Required false

Default ThisItem.Program

Update Program_Dropdown.Selected

 

I noticed for the other two cards for the Update property the parameter is "The dropdown name".Selected.Result

That parameter does not work for Program.  Returns error and an Update link appears above the Update property.

Pressing the link does nothing for the error.

 

 

I am also have a similar issue. I am trying to create a travel request form, and I am very new to PowerApps. 

 

My Power Apps form is pulling from two data sources:

1) Travel Requests

2) Current Projects

 

The idea is that employees will choose the Charge Code that they will be travelling under, and the form will automatically bring in the Project Name, Customer Name, and Contract/PO Number from the Current Projects data source. 

 

The Charge Code, Project Name, Customer Name, and Contract/PO Number are all being pulled from the Current Projects data source. In the Travel Request SharePoint list, all of those fields are single line of text.

 

Then, in PowerApps, I removed the textbox data card for Charge Code and replaced it with a Dropdown input (naming it Dropdown 1). The Items property formula is: SortByColumns('Current Projects'.Title,"Title"). This field is working wonderfully and when the form is completed, the Charge Code that is selected is added tot he SharePoint form. 

 

Project, Contract/PO, and Customer are all single line of text fields, and in the "Default" property for those fields in the PowerApp form, the formula reads: LookUp('Current Projects', Title = Dropdown1.Selected.Title, Project). When employees are filling out the form, these three fields auto populate in the form, but the data does not transfer to the SharePoint list once the form is submitted. 

 

I am stil very new to PowerApps, so there may be another setting that isn't right....Does anyone have any thoughts? 

@KimiHR 

Apologies that I am just noticing this post.  You posted on the end of an old posting.  

Are you still having the issue?  If so, you might want to open a new thread on the forum with the problem you are experiencing.  That will get you quicker resolution. 

_____________________________________________________________________________________
Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!

Helpful resources

Announcements

Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.   👉 Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!     Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!     Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!     UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!     European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!   Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!   For more events, click the image below to visit the Microsoft Community Days website.    

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Top Solution Authors
Top Kudoed Authors
Users online (2,782)