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jbrit2020
Continued Contributor
Continued Contributor

PowerApps search function on Excel Online

Hello all,

 

For the first time since starting to use powerapps I will have to create an app using Excel Online and I'm facing the first issues.

 

I can't seem to Search/Filter/Sort or anything similar with my Excel table.

 

Here's the piece of code I applied on the Gallery: Search(Table2,TextInput1.Text,"Closed Date","Accept into Risk Register")

 

The exact same formula but in the SQL table works perfectly.

 

Error below:

jbrit2020_0-1610648806844.png

 

Is this an Excel Online connector limitation? Is there any other way around it?

 

Regards

20 REPLIES 20
jbrit2020
Continued Contributor
Continued Contributor

No @RandyHayes  sorry my post was probably not clear enough. I tried on different tenants and none worked. Different machines, different accounts, different companies. The result is the same, it fails with the same message.

RandyHayes
Super User
Super User

@jbrit2020 

So I assumed that in your step #3 before that you were actually able to get results and at least a working app in the designer.  Was that not the case?

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jbrit2020
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@RandyHayes 

 

"3 - Create a new table with just two columns with dummy data in a new excel file, create new canvas app, connect to data and create search formula with a single Text column." 

 

Number 3 as well as the remaining numbers is the multiple things I've attempted to get the search function working.

 

All of them failed. The last thing I've attempted (Number 4) was to try to re-do my app from scratch in a completely different environment, laptop, and enterprise DCN space altogether, with different accounts and all. Absolutely no connection between the two spaces. One of the laptops belongs to company X, the other belongs to company Y. On both of them I've recreated a new Excel sheet with a simple table with two columns, and saved the file on their respective OneBusiness locations and connected each of them to their respective powerapps tenants. Both showing the same errors.

 

Hence why the only thing I can see in common is the connector type Excel Online.

 

 

RandyHayes
Super User
Super User

@jbrit2020 

Okay then, what you are doing works perfectly, so there must be something initially going on.

You mention Table2 in your original formula - is Table2 from your Excel file?  How are you getting that connected to your data?

 

Normally, you would be using the OneDrive connector to connect to your Excel file.  At that point, when you add the connector, it will ask for the Excel file and the table.  Once you select, those tables are available in your app.  

My assumption so far has been that this was the process you used.

 

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jbrit2020
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Yes Table 2 is from my excel file, the only table I'm working with at the moment, and this is the connector I've used:

 

jbrit2020_0-1610728482675.png

 

From there I navigate to the one drive folder where the file is, select the table and that's it. I can display the data on the gallery with no problems, but when I try to add my search formula to the gallery it throws the error.

RandyHayes
Super User
Super User

@jbrit2020 

Use the OneDrive for Business connector instead.

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jbrit2020
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@RandyHayes  Just tried that. It works....

 

What's the deal with the other connector though? Is it just an import and there's no real direct connection to the file?

RandyHayes
Super User
Super User

@jbrit2020 

I typically only would use the other ones in Flow/PowerAutomate.  You really have to work hard to make the Excel connector work in PowerApps.  The preferred option is to use the OneDrive connector - which pretty much only gives you access to Excel files anyway.

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Digging it? - Click on the Thumbs Up below. Solved your problem? - Click on Accept as Solution below. Others seeking the same answers will be happy you did.
NOTE: My normal response times will be Mon to Fri from 1 PM to 10 PM UTC (and lots of other times too!)
Check out my PowerApps Videos too! And, follow me on Twitter @RandyHayes

Really want to show your appreciation? Buy Me A Cup Of Coffee!
jbrit2020
Continued Contributor
Continued Contributor

Understood! Thanks for the help!

KisLaszlo
New Member

Hello @jbrit2020 , @RandyHayes .

1 more recommendation, which is working to me, when the datasource is an excel on sharepoint.

Put this code to the Gallery, Items attributes

Filter([@TableName],
TextSearchBox1.Text in Column1 ||
TextSearchBox1.Text in Column2 ||
TextSearchBox1.Text in Column3)

But watch out, in this case the gallery search are limited to 500 records, which means in the app only the first 500 rows will be visible and searchable.

This can be increase to 2000 record to change 1 settings: https://devoworx.net/how-to-overcome-powerapps-delegation-limit/

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