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ruth
Helper IV
Helper IV

Powerapps License and Sharepoint

I have a number of users that have Sharepoint only licenses and others (including myself) that have the O365 E3 licenses.  I've created custom forms for Sharepoint.  Am I required to buy a license for each of the Sharepoint users accessing the custom form?  I don't want them to have the ability to access any part of the development of powerapps, I only want them to use the forms I created.  We're not using any premium connectors.

 

We've had to start a trial just so that the users can fill out the forms.  This doesn't seem right.  

2 ACCEPTED SOLUTIONS

Accepted Solutions

Ruth - This is not an official answer but my understanding is yes, those users that you want to use the PowerApps custom form have to have a PowerApps license.

Shane - Microsoft MVP, YouTube, and PowerApps Consulting for when you are in a bind to get this fixed quickly. And finally we now have PowerApps Training

View solution in original post

v-monli-msft
Community Support
Community Support

Hi @ruth

 

According to https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/customize-list-form, if you have any Office 365 plan that includes PowerApps, you can create or use custom list forms. So those users with Office 365 Enterprise E3 full licenses could access the forms successfully. But those who only have SharePoint licenses, would receive below error when they they to edit the form in SharePoint site:

Capture.PNG

 

This is my testing result. This user's PowerApps license has been excluded from his license:

Capture.PNG

 

Regards,

Mona

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

5 REPLIES 5

Ruth - This is not an official answer but my understanding is yes, those users that you want to use the PowerApps custom form have to have a PowerApps license.

Shane - Microsoft MVP, YouTube, and PowerApps Consulting for when you are in a bind to get this fixed quickly. And finally we now have PowerApps Training
v-monli-msft
Community Support
Community Support

Hi @ruth

 

According to https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/customize-list-form, if you have any Office 365 plan that includes PowerApps, you can create or use custom list forms. So those users with Office 365 Enterprise E3 full licenses could access the forms successfully. But those who only have SharePoint licenses, would receive below error when they they to edit the form in SharePoint site:

Capture.PNG

 

This is my testing result. This user's PowerApps license has been excluded from his license:

Capture.PNG

 

Regards,

Mona

Community Support Team _ Mona Li
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
PietroAFarias
Frequent Visitor

The topic is old and is valid to post a more updated answer. You can create a custom form for the Sharepoint List and allow other users to use these forms, even external guest users, only if the form only uses standard connectors. If using the premium connector, the user will need a Power Apps license.

This doesn't appear to be correct.
I modified a list to use a Power App form in place of a SharePoint JSON form and my users received a licensing error message.

Simple form = text box and choice field

Form was created by selecting a list item, then clicking Customize with Power Apps.

Users have a Microsoft 365 E5 license

error attached

ques0buffet_0-1627173041795.png

 

This is not correct In my experience. Our organization went from having a license where everyone had a power apps license to a extremely restricted model with only a few hundred power apps licenses. All SharePoint lists that had forms customized in any way using power apps were immediately inaccessible to all of these users. BEWARE... This is a huge problem and is completely unreasonable In my opinion. The use of power apps as an info path replacement was never really very well thought out and now we come to this outrageous point where a simple SharePoint form customization results in all those who would use the SharePoint list needing a special license 🤔

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