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Powerapps Lookup Sharepoint dropdown list to populate a people picker.



I have two lists, 1st one is named projectlist2 and the other one is named Admin.

In projectlist2, when a user selects a certain division. I want it to select both emails from the admin list based off of the division and populate the people picker.  I've been messing around with lookup but don't know the syntax very well yet. LookUp(Admin,Division= 


2021-11-17 14_31_55-_Untitled - Notepad.png2021-11-17 14_46_45-gtest - Admin - All Items.png2021-11-17 14_46_15-Window.png




Accepted Solutions

Your field may be messed up from you playing with it previously. You may need to remove it. And add it back then do the steps again.


check what’s in displayfields 

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Need more info. Is it a single list? What is the column type admin is stored in, just text? You're gonna have to have some kind of way to split the items in Admin if it's text, based on delimiter or it needs to be a multiple select people column, then combo box used and populate default selected items property with the Filter(list,Division = divisiondropdown.selected.value).Admin or some form of that. 

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It's two lists "projectlist2" and "Admin" and the field name for both lists is called StaffAdmin and both are a person or group. 



2021-11-17 16_04_48-List Settings.png

Ok, so you are trying to pick a division in one list and pull current admin's from the admin list? Is the people column in projectlist2 allow multiple choices? 

Yes it is

Ok, so I don't know if there is an easier way to do this, but I think this is probably one of the few ways to do what you're trying to do. It makes it hard cause of multiselect etc. but this should keep the same formatting and search capabilities and allow multi choice. 


You're first step is to create a collection with Person records. So for this, on the onSelect property for your Division Dropdown DataCardValue8 you'll want to do something like this: 


ClearCollect(colDivisionAdmins,ForAll(Filter(Admin,Division= DataCardValue8.Selected.Value).StaffAdmin As Adminx, Adminx.StaffAdmin))


This will create a collection of People records from the admin list that is usable in the existing DataCardValue25 combobox, so you can keep the formatting. The ForAll is used to go through each record from the filter table using the Table function to basically copy the "Record" for the StaffAdmin copy out of it and into the collection for use in the Combobox in next step. 


Next, unlock the StaffAdmin Card on the CreateItem Form (Under advanced). Then select the DataCardValue25 and on the properties tab make sure Select Multiple and Allow Search is turned on. 


Finally for the Items property of the combobox DataCardValue25 plug in colDivisionAdmins. 


So on DataCardValue8 onselect I added: ClearCollect(colDivisionAdmins,ForAll(Filter(Admin,Division= DataCardValue8.Selected.Value).Staff_x0020_Admin As Adminx, Adminx.Staff_x0020_Admin))

Then added on datacard25 Item colDivisionAdmins. 


No error but comes up as object and the collection show all three people.



2021-11-18 06_36_43-ProjectList2 on gtest forms - Power Apps.png2021-11-18 06_38_07-ProjectList2 on gtest forms - Power Apps.png

Your field may be messed up from you playing with it previously. You may need to remove it. And add it back then do the steps again.


check what’s in displayfields 

ok I'll try that

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