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AliDg2
Helper I
Helper I

Preset body of email to pull information with data in specific order

Hi,

 

I have been trying to pull information different ways and i am still getting stuck. 

i have a set of data in a gallery that when i send the email i want the information to pull the data in a specific order. 

i have created a collection with the following code below which is run on start of the app

 

ClearCollect(
LocationSort,
{
Order: "a",
Title: "BNE Central"
},
{
Order: "b",
Title: "BNE Downtown"
},
{
Order: "c",
Title: "GRT Springfield"
},
{
Order: "d",
Title: "GC Central"
},
{
Order: "e",
Title: "GC North"
},
{
Order: "f",
Title: "SC North"
},
{
Order: "g",
Title: "SC South"
},
{
Order: "h",
Title: "DRW Malak / Palmerston"
}
);
ClearCollect(
CampusSort,
GroupBy(
LocationSort,
"Order",
"Title"
)
)

Then on the email button i have the following code:

Sort(
LocationSort,
"Order"
);
Office365Outlook.SendEmailV2(
User().Email,
"State Lead Service Report for" & " " & DDServiceBlock.Selected.Result & " " & DdDate.Selected.Result,
Concat(
Gallery3.AllItems,
"<p><br><b>" & GLCampus.Text & "-" & BsubmitBy.Text & "</b><br>" & "</b><br>" & GFinalRepor_1.Text & "</p>" & "</b><br>"
)
);
Notify("Email Sent")

However the information still doesnt want to pull the data based on the order specified onstart.

 

Any help would be appreciated. I even thought of hardcoding the body of the email but unsure how to do that. 

 

1 ACCEPTED SOLUTION

Accepted Solutions

HI @AliDg2 ,

As per our Teams meeting, the solution involved getting your Gallery Items right - the end result was

Sort(
   Filter(
      AddColumns(
         'TestingAPP-WeekendServiceReportList',
         "Order",
         LookUp(
            locationSort,
            Campus = Title
         ).Order
      ),
     (
         DdDate.Selected.Result = "All" || 
         ServiceDate = DdDate.Selected.Result
      ) && 
      (
         DDServiceBlock.Selected.Result = "All" || 
         ServiceBlockAmPM.Value = DDServiceBlock.Selected.Result
      )
   ),
   Order
)

this sorted your gallery in the order defined in your collection

ClearCollect(
   locationSort,
   {
      Campus: "BNE Central",
      Order: 1
   },
   {
      Campus: "BNE Downtown",
      Order: 2
   },
   {
      Campus: "GRT Springfield",
      Order: 3
   },
   {
      Campus: "GC Central",
      Order: 4
   },
   {
      Campus: "GC North",
      Order: 5
   },
   {
      Campus: "SC North",
      Order: 6
   },
   {
      Campus: "SC South",
      Order: 7
   },
   {
      Campus: "DRW Malak / Palmerston",
      Order: 8
   }
)

Can you please mark this post as the Solution

 

View solution in original post

32 REPLIES 32
WarrenBelz
Super User
Super User

Hi @AliDg2 ,

There is a bit missing here  - firstly LocationSort is already in order. Then using GroupBy on CampusSort, is not necessary as you have all unique values already and it simply turns Title into a one-item table.

Now the last bit, what are the Items of Gallery3 - I am assuming GLCampus is the Title field? If so (as above) it will be a table. 

Hi @WarrenBelz 

 

i think i was trying different solutions. so if i take the group by out that should solve half the problem?

the items of gallery 3 is the Title field that is correct. 


 

Hi @AliDg2 ,

You can simplify this a lot - forget your collection and the order takes care of itself - the Items of the Gallery

[
    "BNE Central",
    "BNE Downtown",
    "GRT Springfield",
    "GC Central",
    "GC North",
    "SC North",
    "SC South",
    "DRW Malak / Palmerston"
]

I assume the two text boxes are in the Gallery. Then your email

Office365Outlook.SendEmailV2(
   User().Email,
   "State Lead Service Report for" & " " & 
   DDServiceBlock.Selected.Result & " " & ddDate.Selected.Result,
   Concat(
      Gallery3.AllItems,
      "<p><br><b>" & Value & "-" & BsubmitBy.Text & "</b><br><br>" & 
      GFinalRepor_1.Text & "</p>" & "</b><br>"
   )
);
Notify("Email Sent")

I assume you are in SEQ  . . I am up the Bruce about 600k

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

Hey @WarrenBelz ,

 

for the Items property of the gallery i already have the following code. Because i users enter the data at random times not sure how to make that work?

 

not quite sure what you mean above sorry are you able to elaborate further?

If(
//all and all
DdDate.Selected.Result = "All" And DDServiceBlock.Selected.Result = "All",
// all dates and selected block
'TestingAPP-WeekendServiceReportList',
DdDate.Selected.Result = "All" And DDServiceBlock.Selected.Result <> "All",
Filter(
'TestingAPP-WeekendServiceReportList',
ServiceBlockAmPM.Value = DDServiceBlock.Selected.Result
),
// selected date and all blocks
DdDate.Selected.Result <> "All" And DDServiceBlock.Selected.Result = "All",
Filter(
'TestingAPP-WeekendServiceReportList',
ServiceDate = DdDate.Selected.Result
),
// selected date and selected block
DdDate.Selected.Result <> "All" And DDServiceBlock.Selected.Result <> "All",
Filter(
'TestingAPP-WeekendServiceReportList',
ServiceBlockAmPM.Value = DDServiceBlock.Selected.Result And ServiceDate = DdDate.Selected.Result
)
)

Hi @AliDg2 ,

Firstly, you can tidy that up to the below

Filter(
   'TestingAPP-WeekendServiceReportList',
   (
      DdDate.Selected.Result = "All" || 
      ServiceDate = DdDate.Selected.Result
   ) &&
   (
      DDServiceBlock.Selected.Result = "All",
      ServiceBlockAmPM.Value = DDServiceBlock.Selected.Result
   )
)

however I am confused now as to how the Campus Title ties in with 'TestingAPP-WeekendServiceReportList'. Can you please elaborate on this.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

 

i have the campus title is based on a text on my welcome screen. so the text follows through from there. and is added to the location based on the location selected from the welcome page

@AliDg2 ,

Yes, but you are sending the contents of the Gallery in the mail - how is that related to the Campus collection? Is that the GLCampus.Text?

ah sorry yes that is correct

i know i cant order a gallery without numerical or alphabetical format which when sending the email will put the data the way the gallery is listed.  but i don't know how to manipulate the data so that it pulls it in the order that i want 

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