Showing results for 
Search instead for 
Did you mean: 
Advocate II
Advocate II

Prevent people from connecting an app to a SharePoint list

I've created some PowerApps apps for SharePoint lists because I needed to provide custom forms and control what information is provided to and can be changed by users.  Is there any way prevent users from simply creating their own app and connecting it to my list to bypass whatever customizations and restrictions I put in my app?

Not applicable

I agree, would like to know this as well.


For example, I have a few cases where the user should see the 'Add new item screen' only (e.g. after clicking a button 'Add Incident') and they never see the list?

Hi all


I understand this is not ideal, but you can consider customizing the default form in the sharepoint list to be a PowerApp form as well, and just add one control on the Form to tell the user that they shouldn't be here Smiley WinkAttached is what they then see when they try and access an item.


You can then also hide all the detail on the view and prevent users from creating customised views.



Helper I
Helper I

This doesn't help as anyone can create a powerapp and connect to the list data, so your solution doesn't actually block access.
Not applicable

I agree that there needs to be another way..


If PowerApps Forms are supposed to replace Infopath forms, we need a way to guide people to the 'new item' screen only without them seeing the underlying list at all! For example for submittiong CEPs (Capital Expenditure Proposals), Incidents, etc. For those cases it would not be acceptable for the user to see the list and therefore previously submitted data from others.


Maybe if it's possible to get a URL that links to the 'new item' form directly, and the form is customized to fill the screen, then the experience may be similar to an infopath form. However users could then still close the form and see the list..


sarafankit - Would you have any suggestions?

The ability to get a link for New item already exists. Open the New Form in the list and click the "Copy link" option. You can just share that with other users.




Once they submit the form though, it will lead them to the list. So, if you are worried about users seeing entries made by other, you should use existing SharePoint capabilities to filter that out as it is done today with InfoPath.

I'm able to block users from accessing the list while still being able to read and create/update/delete items using my app.  Even if they were to somehow get the list URL, they'll get "access denied".  I just can't prevent them from creating their own app and interacting with the data in an undesirable way. 

Not applicable

Hi scotthanks 

Sorry for taking your original question/post off track. Would you mind sharing how you managed to block users from accessing the list please?


I believe in order to prevent users from creating their own form they need to have 'contribute' permission at most - anything more than that e.g. 'edit' will allow them to create a powerapps form.

Blocking the creation of a Powerapp and connecting to a list does not seem possible, even with read only permissions.


What @scotthanks is talking about is blocking access to the list itself.

Hi @Anonymous,


No worries.  Here's how I was able to block browser access to the site and lists while still allowing users to read/add/edit/delete list items through my app.  First, I created custom permission levels described below.


  • For lists where users need read/write access through the app, I created a permission level with these permissions only:  Add Items, Edit Items, Delete Items, View Items, View Versions, Delete Versions, View Pages, Browse User Information, and Open.
  • For lists where users need read-only access, the permission level has View Items, View Pages, Browse User Information, and Open.
  • Since the above permissions don't hide the lists from the Site Contents page, I wanted to prevent users from accessing the site and browsing around.  To do this I created a permission level with only these permissions:  View Pages, Browse User Information, Use Remote Interfaces, and Open.  I granted users this permission level to the site.  If you do this but still need users to be able to access some pages in the site, you'll likely need to grant them access to some things like the Style Library and master pages and page layouts.

IMPORTANT:  For this to work, you must also activate the "Limited-access user permission lockdown mode" site collection feature.  I might also be necessary to activate the publishing feature.  I can't remember for sure.  The site where I use this does have the publishing feature turned on.


I hope this helps.

Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Top Solution Authors
Top Kudoed Authors
Users online (4,968)