cancel
Showing results for 
Search instead for 
Did you mean: 
Reply

Prevent people from connecting an app to a SharePoint list

I've created some PowerApps apps for SharePoint lists because I needed to provide custom forms and control what information is provided to and can be changed by users.  Is there any way prevent users from simply creating their own app and connecting it to my list to bypass whatever customizations and restrictions I put in my app?

18 REPLIES 18
Anonymous
Not applicable

I agree, would like to know this as well.

 

For example, I have a few cases where the user should see the 'Add new item screen' only (e.g. after clicking a button 'Add Incident') and they never see the list?

Hi all

 

I understand this is not ideal, but you can consider customizing the default form in the sharepoint list to be a PowerApp form as well, and just add one control on the Form to tell the user that they shouldn't be here Smiley WinkAttached is what they then see when they try and access an item.

 

You can then also hide all the detail on the view and prevent users from creating customised views.

 

2018-09-16_18-27-31.jpg

This doesn't help as anyone can create a powerapp and connect to the list data, so your solution doesn't actually block access.
Anonymous
Not applicable

I agree that there needs to be another way..

 

If PowerApps Forms are supposed to replace Infopath forms, we need a way to guide people to the 'new item' screen only without them seeing the underlying list at all! For example for submittiong CEPs (Capital Expenditure Proposals), Incidents, etc. For those cases it would not be acceptable for the user to see the list and therefore previously submitted data from others.

 

Maybe if it's possible to get a URL that links to the 'new item' form directly, and the form is customized to fill the screen, then the experience may be similar to an infopath form. However users could then still close the form and see the list..

 

sarafankit - Would you have any suggestions?

The ability to get a link for New item already exists. Open the New Form in the list and click the "Copy link" option. You can just share that with other users.

 

image.png

 

Once they submit the form though, it will lead them to the list. So, if you are worried about users seeing entries made by other, you should use existing SharePoint capabilities to filter that out as it is done today with InfoPath.

I'm able to block users from accessing the list while still being able to read and create/update/delete items using my app.  Even if they were to somehow get the list URL, they'll get "access denied".  I just can't prevent them from creating their own app and interacting with the data in an undesirable way. 

Anonymous
Not applicable

Hi scotthanks 

Sorry for taking your original question/post off track. Would you mind sharing how you managed to block users from accessing the list please?

 

I believe in order to prevent users from creating their own form they need to have 'contribute' permission at most - anything more than that e.g. 'edit' will allow them to create a powerapps form.

Blocking the creation of a Powerapp and connecting to a list does not seem possible, even with read only permissions.

 

What @scotthanks is talking about is blocking access to the list itself.

Hi @Anonymous,

 

No worries.  Here's how I was able to block browser access to the site and lists while still allowing users to read/add/edit/delete list items through my app.  First, I created custom permission levels described below.

 

  • For lists where users need read/write access through the app, I created a permission level with these permissions only:  Add Items, Edit Items, Delete Items, View Items, View Versions, Delete Versions, View Pages, Browse User Information, and Open.
  • For lists where users need read-only access, the permission level has View Items, View Pages, Browse User Information, and Open.
  • Since the above permissions don't hide the lists from the Site Contents page, I wanted to prevent users from accessing the site and browsing around.  To do this I created a permission level with only these permissions:  View Pages, Browse User Information, Use Remote Interfaces, and Open.  I granted users this permission level to the site.  If you do this but still need users to be able to access some pages in the site, you'll likely need to grant them access to some things like the Style Library and master pages and page layouts.

IMPORTANT:  For this to work, you must also activate the "Limited-access user permission lockdown mode" site collection feature.  I might also be necessary to activate the publishing feature.  I can't remember for sure.  The site where I use this does have the publishing feature turned on.

 

I hope this helps.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27     Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 4:Community MembersSolutionsSuper UsersSolutionsPower Apps DBO-DV21WarranBelz26Giraldoj7mmbr160618Muzammmil_0695067Amik14samfawzi_acml6FLMike12tzuber6ANB8   SunilPashikanti8

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (5,240)