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ericonline
Community Champion
Community Champion

Pulling in large-ish SQL tables

Hello,

Is this how everyone is pulling in large-ish SQL data sets (~35k records)? Or do you use another method?

  1. Set Advanced Settings max to `2000`
  2.  
Concurrent(
    ClearCollect(col1, Filter('[dbo].[bigSqltable]', recordID >= 1 && recordID <= 2000)),
    ClearCollect(col2, Filter('[dbo].[bigSqltable]', recordID >= 2001 && recordID <= 4000)),
    ClearCollect(col3, Filter('[dbo].[bigSqltable]', recordID >= 4001 && recordID <= 6000)),
    ClearCollect(col4, Filter('[dbo].[bigSqltable]', recordID >= 6001 && recordID <= 8000)),
    ClearCollect(col5, Filter('[dbo].[bigSqltable]', recordID >= 8001 && recordID <= 10000)),
    ClearCollect(col6, Filter('[dbo].[bigSqltable]', recordID >= 10001 && recordID <= 12000)),
    ClearCollect(col7, Filter('[dbo].[bigSqltable]', recordID >= 12001 && recordID <= 14000)),
    ClearCollect(col8, Filter('[dbo].[bigSqltable]', recordID >= 14001 && recordID <= 16000)),
    ClearCollect(col9, Filter('[dbo].[bigSqltable]', recordID >= 16001 && recordID <= 18000)),
    ClearCollect(col10, Filter('[dbo].[bigSqltable]', recordID >= 18001 && recordID <= 20000)),
    ClearCollect(col11, Filter('[dbo].[bigSqltable]', recordID >= 20001 && recordID <= 22000)),
    ClearCollect(col12, Filter('[dbo].[bigSqltable]', recordID >= 22001 && recordID <= 24000)),
    ClearCollect(col13, Filter('[dbo].[bigSqltable]', recordID >= 24001 && recordID <= 26000)),
    ClearCollect(col14, Filter('[dbo].[bigSqltable]', recordID >= 26001 && recordID <= 28000)),
    ClearCollect(col15, Filter('[dbo].[bigSqltable]', recordID >= 28001 && recordID <= 30000)),
    ClearCollect(col16, Filter('[dbo].[bigSqltable]', recordID >= 30001 && recordID <= 32000)),
    ClearCollect(col17, Filter('[dbo].[bigSqltable]', recordID >= 32001 && recordID <= 34000)),
    ClearCollect(col18, Filter('[dbo].[bigSqltable]', recordID >= 34001 && recordID <= 35000))
);
ClearCollect(colCombined, 
    col1, col2, col3, col4, col5, col6, col7, col8, col9, col10, col11, col12, col13, col14, col15, col16, col17, col18
)
39 REPLIES 39
RandyHayes
Super User
Super User

@ericonline  Don't know about everyone else, but plus 1 here.  Have used that method for SharePoint lists that are large - with the exception that I'm typically using a text field and startswith to get the same results (as the < and > are not delegable on SharePoint)

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Awesome. Thanks for sharing! Curious what others are doing as well. 

@ericonline  I really see no other alternative if you need to pull the whole list/table.  I do try to avoid that as much as possible, but there are times...

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timl
Super User
Super User

Hi @ericonline 

Out of interest, why do you need to pull in such a large table? Is it because you want to run some non-delegable query against the data, or perhaps you want to work offline with this data?

The reason I ask is because if there's a specific requirement you have, maybe someone can suggest a solution that doesn't require you to pull in 35k rows.

ericonline
Community Champion
Community Champion

Right on @timl. Yeah, I'd like to take advantage of the recent "SaveData/LoadData Unleashed" announcement for local caching.
Idea:

  • Pull down all 35k records in an intial "Sync" action (using Azure SQL, this is ~6 seconds!)
  • SaveData to device
  • LoadData on subsequent app starts
  • Have lightning fast Lookups, Filters and Searches using Collections
  • Once a week or so, have user "Sync" again to pull latest data down
  • Rinse, Repeat.

My first attempt at this goal, so putting feelers out!

RandyHayes
Super User
Super User

@timl  I can't speak for @ericonline needs, but I can explain our most recent.

We had a SharePoint list of contacts that was around 5000 contacts.  The customer wanted an app to be able to pull up any contact through name or company name.  We needed to search at least 2 fields for the information they wanted. It was a simple request, but took some doing on the PowerApps side.  The only solution was to pull down all of the items in a series of Filters using StartsWith and every letter of the alphabet on each column.  Then combine them all together and use that to do all the rest of the requirements in the app.  

The bigger trick was that since we were collecting twice, once for name and once for company, we would get duplicates in the collection, so the final step was to Filter them out on the final collect.

We made use of the Concurrent function to reduce the amount of time for loading.  Also, we had a separate collection (alpha) that had all the letters of the Alphabet in and a status field for if the names were loaded and the companies were loaded for that letter.  This would be updated after each complete of a "grab" from the SharePoint. And, this was used then on a Gallery of all the Alphabet letters to change their appearance as they were loaded. (Kind of gave the user a sense that things were happening as they were).

 

Anybody interested???  Here is the formula:

 

//Build the alpha collection for status and feedback to user.
ClearCollect(alpha, {disp:"A",nameLoad:false, compLoad:false}, {disp:"B",nameLoad:false, compLoad:false}, {disp:"C",nameLoad:false, compLoad:false}, {disp:"D",nameLoad:false, compLoad:false}, {disp:"E",nameLoad:false, compLoad:false}, {disp:"F",nameLoad:false, compLoad:false}, {disp:"G",nameLoad:false, compLoad:false}, {disp:"H",nameLoad:false, compLoad:false}, {disp:"I",nameLoad:false, compLoad:false}, {disp:"J",nameLoad:false, compLoad:false}, {disp:"K",nameLoad:false, compLoad:false}, {disp:"L",nameLoad:false, compLoad:false}, {disp:"M",nameLoad:false, compLoad:false}, {disp:"N",nameLoad:false, compLoad:false}, {disp:"O",nameLoad:false, compLoad:false}, {disp:"P",nameLoad:false, compLoad:false}, {disp:"Q",nameLoad:false, compLoad:false}, {disp:"R",nameLoad:false, compLoad:false}, {disp:"S",nameLoad:false, compLoad:false}, {disp:"T",nameLoad:false, compLoad:false}, {disp:"U",nameLoad:false, compLoad:false}, {disp:"V",nameLoad:false, compLoad:false}, {disp:"W",nameLoad:false, compLoad:false}, {disp:"X",nameLoad:false, compLoad:false}, {disp:"Y",nameLoad:false, compLoad:false}, {disp:"Z",nameLoad:false, compLoad:false}); UpdateContext({loadMsg:"Loading Names"});
//Concurrently filter all letters of the alphabet on the Title column, update status as you go.
Concurrent( ClearCollect(local_A, SortByColumns(Filter(Contacts, StartsWith(Title, "A")), "Title")); Patch(alpha, LookUp(alpha, disp="A"), {nameLoad:true}), ClearCollect(local_B, SortByColumns(Filter(Contacts, StartsWith(Title, "B")), "Title")); Patch(alpha, LookUp(alpha, disp="B"), {nameLoad:true}), ClearCollect(local_C, SortByColumns(Filter(Contacts, StartsWith(Title, "C")), "Title")); Patch(alpha, LookUp(alpha, disp="C"), {nameLoad:true}), ClearCollect(local_D, SortByColumns(Filter(Contacts, StartsWith(Title, "D")), "Title")); Patch(alpha, LookUp(alpha, disp="D"), {nameLoad:true}), ClearCollect(local_E, SortByColumns(Filter(Contacts, StartsWith(Title, "E")), "Title")); Patch(alpha, LookUp(alpha, disp="E"), {nameLoad:true}), ClearCollect(local_F, SortByColumns(Filter(Contacts, StartsWith(Title, "F")), "Title")); Patch(alpha, LookUp(alpha, disp="F"), {nameLoad:true}), ClearCollect(local_G, SortByColumns(Filter(Contacts, StartsWith(Title, "G")), "Title")); Patch(alpha, LookUp(alpha, disp="G"), {nameLoad:true}), ClearCollect(local_H, SortByColumns(Filter(Contacts, StartsWith(Title, "H")), "Title")); Patch(alpha, LookUp(alpha, disp="H"), {nameLoad:true}), ClearCollect(local_I, SortByColumns(Filter(Contacts, StartsWith(Title, "I")), "Title")); Patch(alpha, LookUp(alpha, disp="I"), {nameLoad:true}), ClearCollect(local_J, SortByColumns(Filter(Contacts, StartsWith(Title, "J")), "Title")); Patch(alpha, LookUp(alpha, disp="J"), {nameLoad:true}), ClearCollect(local_K, SortByColumns(Filter(Contacts, StartsWith(Title, "K")), "Title")); Patch(alpha, LookUp(alpha, disp="K"), {nameLoad:true}), ClearCollect(local_L, SortByColumns(Filter(Contacts, StartsWith(Title, "L")), "Title")); Patch(alpha, LookUp(alpha, disp="L"), {nameLoad:true}), ClearCollect(local_M, SortByColumns(Filter(Contacts, StartsWith(Title, "M")), "Title")); Patch(alpha, LookUp(alpha, disp="M"), {nameLoad:true}), ClearCollect(local_N, SortByColumns(Filter(Contacts, StartsWith(Title, "N")), "Title")); Patch(alpha, LookUp(alpha, disp="N"), {nameLoad:true}), ClearCollect(local_O, SortByColumns(Filter(Contacts, StartsWith(Title, "O")), "Title")); Patch(alpha, LookUp(alpha, disp="O"), {nameLoad:true}), ClearCollect(local_P, SortByColumns(Filter(Contacts, StartsWith(Title, "P")), "Title")); Patch(alpha, LookUp(alpha, disp="P"), {nameLoad:true}), ClearCollect(local_Q, SortByColumns(Filter(Contacts, StartsWith(Title, "Q")), "Title")); Patch(alpha, LookUp(alpha, disp="Q"), {nameLoad:true}), ClearCollect(local_R, SortByColumns(Filter(Contacts, StartsWith(Title, "R")), "Title")); Patch(alpha, LookUp(alpha, disp="R"), {nameLoad:true}), ClearCollect(local_S, SortByColumns(Filter(Contacts, StartsWith(Title, "S")), "Title")); Patch(alpha, LookUp(alpha, disp="S"), {nameLoad:true}), ClearCollect(local_T, SortByColumns(Filter(Contacts, StartsWith(Title, "T")), "Title")); Patch(alpha, LookUp(alpha, disp="T"), {nameLoad:true}), ClearCollect(local_U, SortByColumns(Filter(Contacts, StartsWith(Title, "U")), "Title")); Patch(alpha, LookUp(alpha, disp="U"), {nameLoad:true}), ClearCollect(local_V, SortByColumns(Filter(Contacts, StartsWith(Title, "V")), "Title")); Patch(alpha, LookUp(alpha, disp="V"), {nameLoad:true}), ClearCollect(local_W, SortByColumns(Filter(Contacts, StartsWith(Title, "W")), "Title")); Patch(alpha, LookUp(alpha, disp="W"), {nameLoad:true}), ClearCollect(local_X, SortByColumns(Filter(Contacts, StartsWith(Title, "X")), "Title")); Patch(alpha, LookUp(alpha, disp="X"), {nameLoad:true}), ClearCollect(local_Y, SortByColumns(Filter(Contacts, StartsWith(Title, "Y")), "Title")); Patch(alpha, LookUp(alpha, disp="Y"), {nameLoad:true}), ClearCollect(local_Z, SortByColumns(Filter(Contacts, StartsWith(Title, "Z")), "Title")); Patch(alpha, LookUp(alpha, disp="Z"), {nameLoad:true}) ); UpdateContext({loadMsg:"Consolidating Names"});
//Combine the results of all collections into one.
ClearCollect(local, local_A, local_B, local_C, local_D, local_E, local_F, local_G, local_H, local_I, local_J, local_K, local_L, local_M, local_N, local_O, local_P, local_Q, local_R, local_S, local_T, local_U, local_V, local_W, local_X, local_Y, local_Z); UpdateContext({loadMsg:"Loading Companies"}); //Concurrently filter all the letters of the alphabet on Company column, update status as you go.
Concurrent( ClearCollect(local_A, SortByColumns(Filter(Contacts, StartsWith(Company, "A")), "Title")); Patch(alpha, LookUp(alpha, disp="A"), {compLoad:true}), ClearCollect(local_B, SortByColumns(Filter(Contacts, StartsWith(Company, "B")), "Title")); Patch(alpha, LookUp(alpha, disp="B"), {compLoad:true}), ClearCollect(local_C, SortByColumns(Filter(Contacts, StartsWith(Company, "C")), "Title")); Patch(alpha, LookUp(alpha, disp="C"), {compLoad:true}), ClearCollect(local_D, SortByColumns(Filter(Contacts, StartsWith(Company, "D")), "Title")); Patch(alpha, LookUp(alpha, disp="D"), {compLoad:true}), ClearCollect(local_E, SortByColumns(Filter(Contacts, StartsWith(Company, "E")), "Title")); Patch(alpha, LookUp(alpha, disp="E"), {compLoad:true}), ClearCollect(local_F, SortByColumns(Filter(Contacts, StartsWith(Company, "F")), "Title")); Patch(alpha, LookUp(alpha, disp="F"), {compLoad:true}), ClearCollect(local_G, SortByColumns(Filter(Contacts, StartsWith(Company, "G")), "Title")); Patch(alpha, LookUp(alpha, disp="G"), {compLoad:true}), ClearCollect(local_H, SortByColumns(Filter(Contacts, StartsWith(Company, "H")), "Title")); Patch(alpha, LookUp(alpha, disp="H"), {compLoad:true}), ClearCollect(local_I, SortByColumns(Filter(Contacts, StartsWith(Company, "I")), "Title")); Patch(alpha, LookUp(alpha, disp="I"), {compLoad:true}), ClearCollect(local_J, SortByColumns(Filter(Contacts, StartsWith(Company, "J")), "Title")); Patch(alpha, LookUp(alpha, disp="J"), {compLoad:true}), ClearCollect(local_K, SortByColumns(Filter(Contacts, StartsWith(Company, "K")), "Title")); Patch(alpha, LookUp(alpha, disp="K"), {compLoad:true}), ClearCollect(local_L, SortByColumns(Filter(Contacts, StartsWith(Company, "L")), "Title")); Patch(alpha, LookUp(alpha, disp="L"), {compLoad:true}), ClearCollect(local_M, SortByColumns(Filter(Contacts, StartsWith(Company, "M")), "Title")); Patch(alpha, LookUp(alpha, disp="M"), {compLoad:true}), ClearCollect(local_N, SortByColumns(Filter(Contacts, StartsWith(Company, "N")), "Title")); Patch(alpha, LookUp(alpha, disp="N"), {compLoad:true}), ClearCollect(local_O, SortByColumns(Filter(Contacts, StartsWith(Company, "O")), "Title")); Patch(alpha, LookUp(alpha, disp="O"), {compLoad:true}), ClearCollect(local_P, SortByColumns(Filter(Contacts, StartsWith(Company, "P")), "Title")); Patch(alpha, LookUp(alpha, disp="P"), {compLoad:true}), ClearCollect(local_Q, SortByColumns(Filter(Contacts, StartsWith(Company, "Q")), "Title")); Patch(alpha, LookUp(alpha, disp="Q"), {compLoad:true}), ClearCollect(local_R, SortByColumns(Filter(Contacts, StartsWith(Company, "R")), "Title")); Patch(alpha, LookUp(alpha, disp="R"), {compLoad:true}), ClearCollect(local_S, SortByColumns(Filter(Contacts, StartsWith(Company, "S")), "Title")); Patch(alpha, LookUp(alpha, disp="S"), {compLoad:true}), ClearCollect(local_T, SortByColumns(Filter(Contacts, StartsWith(Company, "T")), "Title")); Patch(alpha, LookUp(alpha, disp="T"), {compLoad:true}), ClearCollect(local_U, SortByColumns(Filter(Contacts, StartsWith(Company, "U")), "Title")); Patch(alpha, LookUp(alpha, disp="U"), {compLoad:true}), ClearCollect(local_V, SortByColumns(Filter(Contacts, StartsWith(Company, "V")), "Title")); Patch(alpha, LookUp(alpha, disp="V"), {compLoad:true}), ClearCollect(local_W, SortByColumns(Filter(Contacts, StartsWith(Company, "W")), "Title")); Patch(alpha, LookUp(alpha, disp="W"), {compLoad:true}), ClearCollect(local_X, SortByColumns(Filter(Contacts, StartsWith(Company, "X")), "Title")); Patch(alpha, LookUp(alpha, disp="X"), {compLoad:true}), ClearCollect(local_Y, SortByColumns(Filter(Contacts, StartsWith(Company, "Y")), "Title")); Patch(alpha, LookUp(alpha, disp="Y"), {compLoad:true}), ClearCollect(local_Z, SortByColumns(Filter(Contacts, StartsWith(Company, "Z")), "Title")); Patch(alpha, LookUp(alpha, disp="Z"), {compLoad:true}) ); UpdateContext({distinctIDs: Distinct(local, ID)}); //Pull out any duplicate records by ID (which is unique) UpdateContext({loadMsg:"Consolidating Companies A"}); Collect(local, Filter(local_A, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies B"}); Collect(local, Filter(local_B, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies C"}); Collect(local, Filter(local_C, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies D"}); Collect(local, Filter(local_D, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies E"}); Collect(local, Filter(local_E, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies F"}); Collect(local, Filter(local_F, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies G"}); Collect(local, Filter(local_G, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies H"}); Collect(local, Filter(local_H, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies I"}); Collect(local, Filter(local_I, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies J"}); Collect(local, Filter(local_J, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies K"}); Collect(local, Filter(local_K, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies L"}); Collect(local, Filter(local_L, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies M"}); Collect(local, Filter(local_M, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies N"}); Collect(local, Filter(local_N, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies O"}); Collect(local, Filter(local_O, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies P"}); Collect(local, Filter(local_P, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies Q"}); Collect(local, Filter(local_Q, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies R"}); Collect(local, Filter(local_R, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies S"}); Collect(local, Filter(local_S, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies T"}); Collect(local, Filter(local_T, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies U"}); Collect(local, Filter(local_U, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies V"}); Collect(local, Filter(local_V, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies W"}); Collect(local, Filter(local_W, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies X"}); Collect(local, Filter(local_X, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies Y"}); Collect(local, Filter(local_Y, !(ID in distinctIDs))); UpdateContext({loadMsg:"Consolidating Companies Z"}); Collect(local, Filter(local_Z, !(ID in distinctIDs))); //Just because it seems cleaning up is nice to do... Clear(local_A); Clear(local_B); Clear(local_C); Clear(local_D); Clear(local_E); Clear(local_F); Clear(local_G); Clear(local_H); Clear(local_I); Clear(local_J); Clear(local_K); Clear(local_L); Clear(local_M); Clear(local_N); Clear(local_O); Clear(local_P); Clear(local_Q); Clear(local_R); Clear(local_S); Clear(local_T); Clear(local_U); Clear(local_V); Clear(local_W); Clear(local_X); Clear(local_Y); Clear(local_Z); UpdateContext({loadMsg:""}); UpdateContext({loadData:false, _initedContacts:true})

 

Oh how I longed for a good old For...Next!!

All of this on a Toggle so that we could call a Refresh easily if needed.

 

Enjoy!!

 

(Yikes!  Sorry for the big Formula dump)

 

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Very clever @ericonline! I'm impressed with the very fast load time from Azure SQL. I'm sure it'll be an amazing app once you get it working.

Like @RandyHayes, I don't think there's any other practical way to do this. You probably know this but if there are columns in [bigSqltable] that you don't need, you could use a SQL View to exclude these and to avoid pulling in any additional data that you don't need.

Good luck!

@RandyHayes ,
How about:

OnStart of App:

Concurrent(
ClearCollect(col1, Filter(sharepointList, recordID >= 1 && recordID <= 2000)),
ClearCollect(col2, Filter(sharepointList, recordID >= 2001 && recordID <= 4000)),
ClearCollect(col3, Filter(sharepointList, recordID >= 4001 && recordID <= 6000))
);
ClearCollect(colCombined,col1,col2,col3)

Set Gallery Control Items Property to:

Filter(
    colCombined,
    searchBar.Text in firstName ||
    searchBar.Text in lastName ||
    searchBar.Text in companyName ||
    searchBar.Text in anyDarnColumnYouWantName
)

Prosper!!

ericonline
Community Champion
Community Champion

Good point @timl. I had not thought about dropping columns like that to optimize even further. Thank you senor!

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Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

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