Restricting Dropdown items for users

[datalearner]

Hi Community,

Is it possible to allow a specific user to see all items of a dropdown (example below) but prevent him from selecting specific items (Such Step1, Step2 and Step3)

Any suggestion or help would be appreciated. 

[StalinPonnusamy]

Hi @datalearner 

In a very simple case, we can hardcode by setting Items property of dropdown to 

If(RestrictedUserCondition, ["Step1","Step4"],["Step1", "Step2","Step3", "Step4"])

If the List gets from Sharepoint or Any other data source then

Filter the list when the page Onvisible

ClearCollect(
    AllStatuses,
    Choices(SPList.ChoiceColumn)
);
If(
    User().Email in (Concat(SPList.PersonColumn,PersonColumn.Email &",")),
    RemoveIf(
        AllStatuses,
        (Value = "New" || Value = "Completed") //New and Completed will be removed
    )
)

Sample

ClearCollect(
    AllStatuses,
    Choices(IssueTracker.Status)
);
If(
    User().Email in (Concat(IssueTracker.'Assigned to','Assigned to'.Email &",")),
    RemoveIf(
        AllStatuses,
        (Value = "New" || Value = "Completed")
    )
)

Now Collection "AllStatuses" has restricted based on the user list which can be defined in Sharepoint

Set the Items property of dropdown to

AllStatuses

[datalearner]

Hi @StalinPonnusamy 

Thank you for the answer.

The suggested solution would either remove or list the item in the dropdown depending on the connected user,

Would it be able to list all items whoever was connected and apply the restriction on the selection, for example User1 would see all items but should not be able to select some, is it possible to do this in Power Apps?

Thank you in advance. 

[StalinPonnusamy]

Hi @datalearner 

There is no option to disable the specific option selection based on condition. But other possible options are We need to validate whether the selected option is valid once the user is selected either the OnChange event or the On Save event.

Thanks,
Stalin - Learn To Illuminate

[StalinPonnusamy]

Hi @datalearner 

Please let us know if anything needs on your post. We can help with this.

Please mark the post as Solved If I have answered your question.
Please give it a Thumbs Up if you find the suggestion helpful

Thanks,
Stalin - Learn To Illuminate