Restricting users to edit their data

[Geethika_543]

Hello Everyone,

As I am new to power apps, I am trying to build an app where a manager can enter notes for his employees. So far, the app is working successfully. I am struck up with creating granular level permissions in the app. Please help me with the following scenario and how to proceed with restricting the managers to only see and edit their location data.

I have a table dbo.Manager_Information_Table

Division	Location	Manger Name	Email
1	NJ	dan	d@gmail.com
1	NJ	jon	j@gmail.com
2	KY	dan	d@gmail.com
1	NJ	kim	k@gmail.com
2	KY	greg	g@gmail.com
3	TN	greg	g@gmail.com
3	TN	dan	d@gmail.com

I have another table, where respective mangers should enter notes for their employee who belongs to their locations and divisions

dbo. Employee_Timesheet_Table

Employeename	Division	Location	TotalHoursworked	Notes by manager
E1	1	NJ	8
E2	2	KY	2
E3	3	TN	1
E4	1	NJ	7
E5	2	KY	6
E6	1	NJ	10

I am trying to create granular permissions to the mangers. So when they open the app they should be only able to see their employees who belong to their location.

For example: If Manager: dan opened the app he should be able to see data and edit notes only for his divisions and locations in the gallery as below

Employeename	Division	Location	TotalHoursworked	Notes by manager
E1	1	NJ	8
E2	2	KY	2
E4	1	NJ	7
E5	2	KY	6
E6	1	NJ	10

I have seen several articles but could not find an appropriate solution. Please help me with this.

[eka24 · Accepted solution]

OnStart of the App Set a Variable:

If only filter Location
Set(varUserLocation,LookUp(Manager_Information_Table,Email=User().Email,Location));

Set(varUserDivison,LookUp(Manager_Information_Table,Email=User().Email,Division))

On the Gallery items Filter:
Filter(Employee_Timesheet_Table,Location=varUserLocation Or Division=varUserDivison)

Or
Filter(Employee_Timesheet_Table,varUserLocation in Location Or varUserDivison in Division)

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[v-yutliu-msft]

Hi @Geethika_543 ,

I've found a similar issue here:

https://powerusers.microsoft.com/t5/Building-Power-Apps/How-to-restrict-Data-for-particular-specific...

Was this posted by you too?

Please notice the reply there.

Best regards,