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Lam01007
Advocate V
Advocate V

Save a multiples rows of items in a single fields (in SharePoint List)

I am developing a PowerApps on SharePoint Online, and the data source is a SharePoint List, named "Product".

And I have another SharePoint list named "Items" and also added it as data source for lookup purpose only.

 

And I have successfully do following, just added 2 combo box to filter the "Items":

1. Select Category & Region

2. Click "Find" (OnSelect: ClearCollect(Collection1, Filter('Items', Category in cboCat.SelectedItems && Region in cboRegion.SelectedItems))

3. Filter the data and showing in a DataTable(Items: Collection1)

Lookup.png

For the next step, I would like to store the filtered items in point-3 into a "Mutliple lines of text" field, may be in json format(?), when user submit form.

 

Finally, when open the from, load the result for the  "Mutliple lines of text" field.

 

Would it be possible, or any workaround?

 

Thanks!

 

4 ACCEPTED SOLUTIONS

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @Lam01007 ,

Could you please share a bit more about your scenario?

Do you want to save the filtered items in point-3 into a "Mutliple lines of text" field in your SP list in a JSON format?

 

If you want to save the filtered items in point-3 into a "Mutliple lines of text" field in your SP list in a JSON format, I think the SubmitForm function could not achieve your needs.

As an alternative solution, please consider use Patch function to patch data into your SP list. Please set the OnSelect property of the "Submit" button to following:

 

Patch(
          'YourSPList',
           Defaults('YourSPList'),
           {
             MultiFiledColumn: JSON(ShowColumns(Collection1, "Title", "Category", "Region"))
           }
)

 

 

In addition, if you want to load the JSON string result from the "Mutliple lines of text" field in your SP list into the Data Table control when you open the form, I afraid that there is no direct solution to achieve your needs in PowerApps.

As an alternative solution, you could consider pass the JSON string result from your app to a flow, then within the flow, convert the JSON string result into a Table, then return the Table value back to your app.

I have made a test on my side, please take a try with the following workaround:

Flow's configuration as below:2.JPG

Within the "Response" action, set the Body field to following formula:

 

json(outputs('Compose'))

set the "Response Body JSON Schema" field to following:

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "Title": {
                "type": "string"
            },
            "Category": {
                "type": "string"
            },
"Region": {
"type": "string"
} }, "required": [ "Title",
"Category",
"Region" ] } }

Within your app, add a "Parse Result" button, set the OnSelect proeprty to following formula:

ClearCollect(Collection1, JSONResultParse.Run('The Multiple Filed value from the opened form'))

Note: The JSONResultParse represents the name of above flow.

If you created a custom form in your SP list using PowerApps, please consider set the OnEdit proeprty of the SharePointIntegration to following:

EditForm(SharePointForm1);
ClearCollect(Collection1, JSONResultParse.Run(SharePointForm1.Selected.MultiFiledColumn)) /* <-- Add formula here */

When you edit the submitted record in your custom form, the Collection1 would be populated with result the "Mutliple lines of text" field of the current record.

 

More details about the firing a flow (Microsoft Flow) from a PowerApps app, please check the following article or video:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/using-logic-flows

https://www.youtube.com/watch?v=1wl9AtxWdkg

 

Best regards,

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Hi @Lam01007 

 

That's sounds great! To get the data back from the SP list into the powerapps, you may need to create a flow, and based on the screenshot shared by you, you are getting response in powerapps but not able to see this in powerapps. To get those records, in powerapps, please follow below steps:
 
1) In the response action of your flow, you need to pass the schema of the returned response. To generate this, you can copy the data from one of the previous runs and use the "Use sample payload to Generate Schema" from the Advanced Options. Once this is done, remove the flow from powerapps and add it again (This ensures that the powerapps is pointing to latest version of the flow). 
MicrosoftTeams-image (65).png
2) The expression to get the record in a collection:
ClearCollect(MyCollection, FlowName.Run(VariabletobePassed))
 
Once, this is triggered, it will collect the data and you can use this collection on the data table.
 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

View solution in original post

Hi @Lam01007 ,

If the Category and Region field are Choice type column in your SP List, or the Category and Region field value you passed from your app is Record value, please modify your flow's configuration, and set the "Response Body JSON Schema" field of the "Response" action to following:

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "Category": {
                "type": "object",
                "properties": {
                    "Value": {
                        "type": "string"
                    }
                }
            },
            "Region": {
                "type": "object",
                "properties": {
                    "Value": {
                        "type": "string"
                    }
                }
            },
            "Title": {
                "type": "string"
            }
        },
        "required": [
            "Category",
            "Region",
            "Title"
        ]
    }
}

8.JPG

 

9.JPG

 

Then within your app, remove the flow connection, and then re-add a new one. Set the OnEdit proeprty of the SharePointIntegration to following:

EditForm(SharePointForm1);
ClearCollect(Collection1, JSONResultParse.Run(SharePointForm1.Selected.MultiFiledColumn))

 

Please take a try with above solution, then check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Hi @Lam01007 

 

To trigger the flow based on a gallery selected item, you can write the formula on the "OnSelect" property of the Gallery control.
 
Also, please make sure that OnSelect property of all the controls inside this gallery has the expression: Select(Parent). This will be good for user experience.
 
Hope this Helps!
 
If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

11 REPLIES 11
yashag2255
Super User
Super User

Hi @Lam01007 

 

To achieve this, you can use the JSON function which converts the JSON value to a string value as:
 
Patch(TestList1,Defaults(TestList1),{Title:"multitest",multiline:JSON(ShowColumns(Gallery1.AllItems,"Title","Seats"),JSONFormat.IgnoreBinaryData)})
 
Here, TestList1 is the name of DataSource you want to add value in. multiline is the name of column and Gallery1 is the name of gallery.
 
Note: You need to pass those columns in ShowColumns() which you want to send in the multiline text. This is necessary, because gallery1.AllItems might contain certain other columns which are not supported by JSON function, such as the navigation control value.

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

v-xida-msft
Community Support
Community Support

Hi @Lam01007 ,

Could you please share a bit more about your scenario?

Do you want to save the filtered items in point-3 into a "Mutliple lines of text" field in your SP list in a JSON format?

 

If you want to save the filtered items in point-3 into a "Mutliple lines of text" field in your SP list in a JSON format, I think the SubmitForm function could not achieve your needs.

As an alternative solution, please consider use Patch function to patch data into your SP list. Please set the OnSelect property of the "Submit" button to following:

 

Patch(
          'YourSPList',
           Defaults('YourSPList'),
           {
             MultiFiledColumn: JSON(ShowColumns(Collection1, "Title", "Category", "Region"))
           }
)

 

 

In addition, if you want to load the JSON string result from the "Mutliple lines of text" field in your SP list into the Data Table control when you open the form, I afraid that there is no direct solution to achieve your needs in PowerApps.

As an alternative solution, you could consider pass the JSON string result from your app to a flow, then within the flow, convert the JSON string result into a Table, then return the Table value back to your app.

I have made a test on my side, please take a try with the following workaround:

Flow's configuration as below:2.JPG

Within the "Response" action, set the Body field to following formula:

 

json(outputs('Compose'))

set the "Response Body JSON Schema" field to following:

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "Title": {
                "type": "string"
            },
            "Category": {
                "type": "string"
            },
"Region": {
"type": "string"
} }, "required": [ "Title",
"Category",
"Region" ] } }

Within your app, add a "Parse Result" button, set the OnSelect proeprty to following formula:

ClearCollect(Collection1, JSONResultParse.Run('The Multiple Filed value from the opened form'))

Note: The JSONResultParse represents the name of above flow.

If you created a custom form in your SP list using PowerApps, please consider set the OnEdit proeprty of the SharePointIntegration to following:

EditForm(SharePointForm1);
ClearCollect(Collection1, JSONResultParse.Run(SharePointForm1.Selected.MultiFiledColumn)) /* <-- Add formula here */

When you edit the submitted record in your custom form, the Collection1 would be populated with result the "Mutliple lines of text" field of the current record.

 

More details about the firing a flow (Microsoft Flow) from a PowerApps app, please check the following article or video:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/using-logic-flows

https://www.youtube.com/watch?v=1wl9AtxWdkg

 

Best regards,

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @yashag2255,

 

Thanks for your help again. And I follow your solution to use JSON() funtion to parse a collection to a JSON String and the items are successfully store in a SharePoint List Item.

 

However, how can I retrieve these JSON and convert to a "Collection" in PowerApps, such that, display these data in a Gallery / DataTable?

 

Thanks,

 

Hi @v-xida-msft ,

 

Thanks for your reply.

 

Follow your solution, I got following result, is same as your result? But I still cannot display the data in the dataTable
Json.png

Hi @Lam01007 ,

Could you please share a bit more about the Collection1 after you execute the 'FlowName'.Run(...) formula?

 

Based on the screenshot that you mentioned, I assume that the Category, Raegion are Choice type column in your SP List, is it true?

 

Could you please share more details about the MultiFiledColumn column value within your SP List?

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @Lam01007 

 

That's sounds great! To get the data back from the SP list into the powerapps, you may need to create a flow, and based on the screenshot shared by you, you are getting response in powerapps but not able to see this in powerapps. To get those records, in powerapps, please follow below steps:
 
1) In the response action of your flow, you need to pass the schema of the returned response. To generate this, you can copy the data from one of the previous runs and use the "Use sample payload to Generate Schema" from the Advanced Options. Once this is done, remove the flow from powerapps and add it again (This ensures that the powerapps is pointing to latest version of the flow). 
MicrosoftTeams-image (65).png
2) The expression to get the record in a collection:
ClearCollect(MyCollection, FlowName.Run(VariabletobePassed))
 
Once, this is triggered, it will collect the data and you can use this collection on the data table.
 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

 

Hi @Lam01007 ,

If the Category and Region field are Choice type column in your SP List, or the Category and Region field value you passed from your app is Record value, please modify your flow's configuration, and set the "Response Body JSON Schema" field of the "Response" action to following:

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "Category": {
                "type": "object",
                "properties": {
                    "Value": {
                        "type": "string"
                    }
                }
            },
            "Region": {
                "type": "object",
                "properties": {
                    "Value": {
                        "type": "string"
                    }
                }
            },
            "Title": {
                "type": "string"
            }
        },
        "required": [
            "Category",
            "Region",
            "Title"
        ]
    }
}

8.JPG

 

9.JPG

 

Then within your app, remove the flow connection, and then re-add a new one. Set the OnEdit proeprty of the SharePointIntegration to following:

EditForm(SharePointForm1);
ClearCollect(Collection1, JSONResultParse.Run(SharePointForm1.Selected.MultiFiledColumn))

 

Please take a try with above solution, then check if the issue is solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @yashag2255 , @v-xida-msft ,

 

Thanks for your help, I can reload the items to data table now, I found the failure root cause, which the data type of each fields in response table did not match to the original Collection, for my case, the Region & Category field should be "Object", rather than "String".

 

But may I know, the Fx "ClearCollect(Collection1, MyFlow.Run(ThisItem.Items))" should be put in which control & action? such that, I can show the items once user select an items from BrowseGallery

 

Thanks!

Hi @Lam01007 ,

You could add the following formula within the OnSelect proeprty of the Gallery:

ClearCollect(Collection1, MyFlow.Run(ThisItem.Items))          

When you click an item from your Gallery, the above formula would be executed.

 

If you have solved your problem, please go ahead to click "Accept as Solution" to identify this thread as Solved.

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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TUESDAY TIPS is back!   This weekly series of posts is our way of sharing helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! The original run of Tuesday Tips was a highlight of last year, and these all-new Tips will hopefully prove to be just as informative as helpful. We will cover some basics about the Community, a few "insider tips" to make your experience even better, and sharing best practices gleaned from our most active community members and Super Users. Make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   THIS WEEK: I'm Brand New! What Do I Do? The number of new community members we have each week is pretty amazing, and we are so glad to welcome all of you to the Community! You may be wondering. "What do I do? Where do I get started? Will anyone be willing to help me? What I have a question? Help!"   Let's start with this: Welcome to the low-code revolution, and more importantly, welcome to the Power Platform Community! This is a great place to start. Whether you're busy with Power Apps, getting familiar with Power Automate, engaging Copilot Studio, or building in Power Pages, there are a few key places you should check out as you begin your journey: FORUMS: The forums are THE place to ask questions, look at questions asked by other Community members—and see answers and solutions from our Super Users and other helpful people in the Community. Power Apps ForumsPower Automate ForumsCopilot Studio ForumsPower Pages Forums   NEWS & ANNOUNCEMENTS: Our News & Announcements section highlights the newest and greatest updates in the Community, news from the product team, and so much more. It’s updated a few times each week and will also help you find ways to connect with what’s going on in the ever-growing world of Power Platform. Power Apps News & AnnouncementsPower Automate News & AnnouncementsCopilot Studio News & AnnouncementsPower Pages News & Announcements   GALLERIES: The Galleries section of the Community features tons of tips and tricks, features and benefits, and more—through videos created by our Super Users, product teams, and other helpful members of the Community. Power Apps GalleriesPower Automate Galleries Copilot Studio GalleriesPower Pages Galleries BLOGS: The community blogs section is full of handy step-by-step tips from members of the Community—and some of them include detailed answers to some of the questions most frequently asked questions, as well as how they solved a problem they faced. Power Apps Community BlogPower Automate Community BlogCopilot Studio Community BlogPower Pages Community Blog POWER UP PROGRAM: If you’d like to really take a huge step forward in your journey, we recommend checking out the Power Up Program, a Microsoft-sponsored initiative that trains new Power Platform users and has been a huge success since it launched a little over a year ago. There’s a waiting list, so definitely apply soon if you’re interested! Find out more here: Microsoft Power Up Program for career switchers.   There's so much more you'll discover in your Power Platform experience, and this Community is here for YOU! We are glad you've discovered us and can't wait to see where you grow! If you're new to the Community and just getting started, make sure to give this post a kudo and introduce yourself so we can welcome you!

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

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