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Save as Draft or Autosave SharePoint List

I am trying to find out if there is a "safe as draft" or "auto save" feature in PowerApps. I have a simple sharepoint form with 6 multi-line text boxes. The users have been asked to fill out their goals for the year an assess their progress. Once they have completed filling out the form they will send it to their supervisors to review by clicking the send button. We expect that they may need to save multiple times before submitting because this cannot be completed in one sitting. I would like for our users to be able to save their progress or save as a draft instead of automatically submitting the form when they click save. Are any of the two senarious possible in power apps:

 

1. Information automatically saves when a user enters information. They click save when done.

2. Information is saved when they click a "Save as draft" button but not sent until they click a send button. They are able to open and close the form as many times as they need to complete the form but it does not automatically send it.

 

Also, once it is submitted we would use flow or a workflow to send it to their supervisior. The trigger will be when the form is modified/or created. We just want to avoid having the workflow/flow fire off muliple times when an item is modified. Ideally it would only be triggered once when it is submitted.

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Community Support
Community Support

Re: Save as Draft or Autosave SharePoint List

Hi m_wllms,

 

About #1, as @KC suggested, you could use a Timer control to save information to data source automatically.
Please try to set the OnTimeEnd property of the Timer control as SubmitForm(Form1).

 

For more details about Timer control, please check this documentations for a reference:
https://powerapps.microsoft.com/en-us/tutorials/control-timer/

 

About #2, currently it seems that we are not able to save data as a Draft. When we click the save button, data would be saved to data source.

 

About the send email button, it could be achieved by using Microsoft Flow. You could create a flow looks like below, then add it to your app.

 

This documentation might be a reference for you:
https://powerapps.microsoft.com/en-us/tutorials/using-logic-flows/

 

1.png


Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

3 REPLIES 3
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Continued Contributor
Continued Contributor

Re: Save as Draft or Autosave SharePoint List

Hi m_wllms,

Q1: I have not tried this but you may be able to use the timer control,  OnTimerStart or OnTimeEnd properties to auto save.

Q2: In Flow, you may be able to use the PowerApps Button template, this will allow your send button to trigger the Flow instead of it being triggered when you save your item to SharePoint.

 

Hope this helps

-Keith

 

 

 

 

 

Highlighted
Community Support
Community Support

Re: Save as Draft or Autosave SharePoint List

Hi m_wllms,

 

About #1, as @KC suggested, you could use a Timer control to save information to data source automatically.
Please try to set the OnTimeEnd property of the Timer control as SubmitForm(Form1).

 

For more details about Timer control, please check this documentations for a reference:
https://powerapps.microsoft.com/en-us/tutorials/control-timer/

 

About #2, currently it seems that we are not able to save data as a Draft. When we click the save button, data would be saved to data source.

 

About the send email button, it could be achieved by using Microsoft Flow. You could create a flow looks like below, then add it to your app.

 

This documentation might be a reference for you:
https://powerapps.microsoft.com/en-us/tutorials/using-logic-flows/

 

1.png


Best regards,
Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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Post Patron
Post Patron

Re: Save as Draft or Autosave SharePoint List

Hi,

 

I have imnplemented the timer control with repeat turned on to autosave data. Is there a way to avoid creation of multiple entries in the sharepoint list and update the same item?

 

Thanks,

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