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abd3127
Kudo Kingpin
Kudo Kingpin

Saving data from powerapps to SP lists person/Group column

Hello ,

i need to save the user info in Person/Groups column of my SP list.

I am selecting the data from a Drop down list.

When i do "DD.selected.value' it gives mee error saying that it needs a record to save.

How can i do this??

1 ACCEPTED SOLUTION

Accepted Solutions
v-micsh-msft
Community Support
Community Support

Hi @abd3127,

 

As the Person or group column type in SharePoint list is considered as a lookup field, we should patch the whole record of the person to this field, and depends on whether you have the Multi-Selection enabled, the schema varies.

I will share an example here.

1. Patch to the Person or group field, which only allows single value.

The record of single person would contain the following values:

 

{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
        Claims:"i:0#.f|membership|michael@wiXXXX.onmicrosoft.com",
    Department:"",
   DisplayName:"Michael Shao",
         Email:"Michael@wiXXXX.onmicrosoft.com",
      JobTitle:"",
       Picture:""
   }

Each value should match the pre-defined value stored under SharePoint data source, if you have no idea for the Department, JobTitle or Picture field, you may just leave it as "".

 

 

Fields need to be entered:

The Value for this field is fixed.

'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",

for Claims field,you should modify the end of this field to match the person Email:

Claims:"i:0#.f|membership|michael@wiXXXX.onmicrosoft.com",

And the DisplayName and Email field, as shown below:

 

 DisplayName:"Michael Shao",
         Email:"Michael@wiXXXX.onmicrosoft.com",

 

To patch a person to the Person or group field as a new record, the formula should be(Title is a required field when creating new records, so whenever a new record is created, all the required field should be get involved in the patch 3rd parameter.):

 

Patch(Patchtesting,
Defaults(Patchtesting), { Title:"SinglePerson", Person: {'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims:"i:0#.f|membership|michael@testing.com", Department:"", DisplayName:"Michael Shao", Email:"Michael@testing.com", JobTitle:"", Picture:"" }})

 

For Person or group Field which have Multiple selection enabled, the structure is a little difference.

For example, the following code would work to patch the MultValue person field:

Patch(Patchtesting,Defaults(Patchtesting),
{ Title:"MultiPerson",
Multi_x002d_Person: Table( { Claims:"i:0#.f|membership|michael@testing.com", Department:"IT", DisplayName:"Michael Shao", Email:"Michael@testing.com", JobTitle:"", Picture:""}, { Claims:"i:0#.f|membership|test2@testing.com", Department:"", DisplayName:"Test2", Email:"Test2@testing.com", JobTitle:"", Picture:""}) } )

Image reference:

47.PNG

48.PNG

46.PNG

 

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

24 REPLIES 24
v-micsh-msft
Community Support
Community Support

Hi @abd3127,

 

As the Person or group column type in SharePoint list is considered as a lookup field, we should patch the whole record of the person to this field, and depends on whether you have the Multi-Selection enabled, the schema varies.

I will share an example here.

1. Patch to the Person or group field, which only allows single value.

The record of single person would contain the following values:

 

{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
        Claims:"i:0#.f|membership|michael@wiXXXX.onmicrosoft.com",
    Department:"",
   DisplayName:"Michael Shao",
         Email:"Michael@wiXXXX.onmicrosoft.com",
      JobTitle:"",
       Picture:""
   }

Each value should match the pre-defined value stored under SharePoint data source, if you have no idea for the Department, JobTitle or Picture field, you may just leave it as "".

 

 

Fields need to be entered:

The Value for this field is fixed.

'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",

for Claims field,you should modify the end of this field to match the person Email:

Claims:"i:0#.f|membership|michael@wiXXXX.onmicrosoft.com",

And the DisplayName and Email field, as shown below:

 

 DisplayName:"Michael Shao",
         Email:"Michael@wiXXXX.onmicrosoft.com",

 

To patch a person to the Person or group field as a new record, the formula should be(Title is a required field when creating new records, so whenever a new record is created, all the required field should be get involved in the patch 3rd parameter.):

 

Patch(Patchtesting,
Defaults(Patchtesting), { Title:"SinglePerson", Person: {'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser", Claims:"i:0#.f|membership|michael@testing.com", Department:"", DisplayName:"Michael Shao", Email:"Michael@testing.com", JobTitle:"", Picture:"" }})

 

For Person or group Field which have Multiple selection enabled, the structure is a little difference.

For example, the following code would work to patch the MultValue person field:

Patch(Patchtesting,Defaults(Patchtesting),
{ Title:"MultiPerson",
Multi_x002d_Person: Table( { Claims:"i:0#.f|membership|michael@testing.com", Department:"IT", DisplayName:"Michael Shao", Email:"Michael@testing.com", JobTitle:"", Picture:""}, { Claims:"i:0#.f|membership|test2@testing.com", Department:"", DisplayName:"Test2", Email:"Test2@testing.com", JobTitle:"", Picture:""}) } )

Image reference:

47.PNG

48.PNG

46.PNG

 

 

Regards,

Michael

Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

@v-micsh-msft

Do you happen to know how to clear the Person column?

This code below doesn't work (while a similar code works for a regular lookup):

{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
        Claims:"",
    Department:"",
   DisplayName:"",
         Email:"",
      JobTitle:"",
       Picture:""
   }

 

Anonymous
Not applicable

Bloodoff, did you end up getting this to work. i am after a similar result where i want to use the selected user details and patch them over.

Anonymous
Not applicable

@Anonymous nope, it's a limitation currently but there is an "idea" that covers both numeric and person fields. Please make sure to upvote it.

https://powerusers.microsoft.com/t5/PowerApps-Ideas/Allow-us-to-update-a-numeric-field-to-null-blank-value/idi-p/11700

 

Anonymous
Not applicable

thanks, i dont suppose you know how to patch the selected user in a drop down.

 

I have

Column: {'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
                       Claims:"i:0#.f|membership|XXXX@XXXX.com",
                   Department:"",
                  DisplayName:"XXXX",
                        Email:"XXXX@XXXXX.com",
                     JobTitle:"",
                      Picture:""

 

where X = selected value. Ive tried user() and "" but no luck.

Anonymous
Not applicable

It is supposed to work and I have it working just fine. Make sure every bracket is in a proper place.

{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",
Claims:"i:0#.f|membership|flast@contoso.com",
Department:"",
DisplayName:"First Last",
Email:"flast@contoso.com",
JobTitle:"",
Picture:""}

 

I have an app where this code works too:

{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser",Claims:Concatenate("i:0#.f|membership|",Office365Users.Manager(Email.Email).Mail),Department:"",DisplayNameffice365Users.Manager(Email.Email).DisplayName, Emailffice365Users.Manager(Email.Email).Mail, JobTitle:"", Picture:""}

 

@v-micsh-msft

 

I have been struggling with this for a couple of days.  For some reason, when I go to Patch, the column name (Employee_x0020_Name)  is not available.  

My DataCard is DataCard4, the property name is DataCardValue3.

Can you please tell me what I'm missing here?  

 

Thank you!

 

Patch(AppAdmins, Defaults(AppAdmins),
{Trying to put column name here:  
{'@odata.type':"#Microsoft.Azure.Connectors.SharePoint.SPListExpanderUser",
Claims:"i:0#.f|membership|" & Lower(User().Email),
Department:"",
DisplayName: DataCardValue3.Selected.DisplayName,
Email:  DataCardValue3.Selected.Email,
JobTitle:".",
Picture:"."}});

Anonymous
Not applicable

hiya make sure you include the title in the first field of patching ie Title:titledatacard1.Text,

 

what do you have in {Trying to put column name here:  ?

 

also you need to specify all the metadata of the emails ie Employee Name:{Claims: dcvemployeename.Selected.Claims, Department: dcvemployeename.Selected.Department, DisplayName: dcvemployeename.Selected.DisplayName, Email: dcvemployeename.Selected.Email, JobTitle: dcvemployeename.Selected.JobTitle, Picture: dcvemployeename.Selected.Picture, '@odata.type': "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedUser"

JeremyDIV
Advocate III
Advocate III

Does anyone else find this ridiculously complicated and counterintuitive for what should be a simple task?

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