cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
d3ell
Post Patron
Post Patron

Seachbox delegation issues - Help with Formula -Please

Hi All,

 

I have a gallery that shows its content via the below formula. I have a blue wavy delegation line under "BellRef" which is the column that we are searching.  Source content is via sharepoint list.

 

Is there a workaround or alternative formula where i will have the same outcome without delegation issues?

 

Search(Filter(CustomerCareLog,Complete="0"), Searchbox_1.Text,"BellRef")

The search basically checks the whole data source to see if a job is uncomplete (ie. "0" boolean value) and then as we have hundreds of these, which will continue growing i have a searchbox where the user can type in the referance to narrow the search down,

 

Thanks in advance.

1 ACCEPTED SOLUTION

Accepted Solutions

 I think I made an error in my StartsWith() function. It should be StartsWith(BellRef,Searchbox_1.Text) 

see General-Discussion/StartsWith-in-combination-with-amp-amp-and-filter/m-p/24400#M10500

View solution in original post

12 REPLIES 12

Hello @d3ell,

The reason for the warning is that "Search" function is not delegable in SharePoint (see this page for more details: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-list)

Looking at your formula, I think you should be able to avoid the "Search" function by changing your formula as following:

 

Filter(CustomerCareLog,Complete="0" And BellRef=Searchbox_1.Text)

You may have to use Lower(BellRef)=Lower(Searchbox_1.Text) for ignoring letter cases. (more details can be found here: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-lower-upper-proper)

 

 

Hi, Your formula works, however, not really for my application as with this formula i only see the records in the gallery once we enter the "BellRef" into the search box.  What i need is for the gallery to perform as per the previous scenario where all the records that are not complete ("0") can be seen and scrolled through, but when you enter text into the search box it then narrows down the search to the selected record.

 

Is this possible?

 

Thanks

Got it. Thanks for exmplaning.

How big is your list? The reason I'm asking is because if it's less than the maximum number of records that can be pulled in PowerApps then you can safely ignore the delegation warning. The maximum number of records is set to 500 and can be increased to up to 2,000 from application settings.

Currently have just over 1000 records, i have already changed the delegation to 2000, i guess i just wanted to future proof it as i'm not sure how i'll know to re-check this when the records go above 2000 and what potential issues it could cause.

I don't think there's currently an easy way to work around that limitation, at least not in SharePoint (other data abses, such as SQL Server, do support delegation on Search function).

As a non-easy solution, you can try to break your SharePoint list in chunks of 500 records (field value chunk = 1  for records 0 - 499, chunk=2 for records 500-999 and so on), preload all the chunks into a collection and run a search there. For example: Collect(InMemoryCol, Filter(SPList, chunk=1));Collect(InMemoryCol, Filter(SPList, chunk=2)), ...

This is not an elegant solution but will ensure that you never get affected by the number of rows limitation.

 

Thanks for your reply and your proposed solution. I’ll have a look at this in the office tomorrow, really appreciate your time and effort with helping out.

With regard to the delegation I’m trying to work out if the delegation of 2000 records is from my filtered list? Ie in this case where the job is incomplete (“0”) or of the delegation is from the list as a whole? Was thinking the delegation was from the filtered list then I could possibly add another filter to reduce the amount of records before the search?

Does that make sense?

Ie. Let’s say I hypothetically have 3000 but 50% of them are complete (ie “1” Boolean value) then would the search still work as it would only be searching 1500 records?

If that’s the case by adding a 2nd filter I could reduce the search qty quite dramatically.

Thanks

Hi d3ll, The formula for your Items property: Filter(CustomerCareLog, Complete="0" && StartsWith(Searchbox_1.Text, BellRef)) should work fine without delegation issues in a SharePoint list.

In your example with 3000 records, half of them being complete, the result unfortunately would be incosistent. Since the "Search" function cannot be delegated, it runs on the client (as opposed to the server). What will happen in this case is max rows of unfiltered data (2000 rows) will be downloaded to the client and then the search will be applied on those 2000 rows. 

 

Please note that "Search" does not work the same as "StartsWith". "Search" works closser to "in" ("pattern" in "Value") but "in" is not delegable either in SharePoint. However, if StartsWith satisfies the intended behavior then @Drrickryp 's suggestion is a great alternative.

With this i'm still getting a lot of blue squiggly lines and delegation warnings. See attached.

 

Also, all the gallery items arent displaying initially? - Should the gallery only popularte when you start typing? however, even when i start typing in the text box, nothing happens?

 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!   This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions in the Forums to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersNumber of SolutionsSuper UsersNumber of Solutions @anandm08  23 @WarrenBelz  31 @DBO_DV  10 @Amik  19 AmínAA 6 @mmbr1606  12 @rzuber  4 @happyume  7 @Giraldoj  3@ANB 6 (tie)   @SpongYe  6 (tie)     Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Community MembersSolutionsSuper UsersSolutions @anandm08  10@WarrenBelz 25 @DBO_DV  6@mmbr1606 14 @AmínAA 4 @Amik  12 @royg  3 @ANB  10 @AllanDeCastro  2 @SunilPashikanti  5 @Michaelfp  2 @FLMike  5 @eduardo_izzo  2   Meekou 2   @rzuber  2   @Velegandla  2     @PowerPlatform-P  2   @Micaiah  2     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Week 3:Community MembersSolutionsSuper UsersSolutionsPower Apps anandm0861WarrenBelz86DBO_DV25Amik66Michaelfp13mmbr160647Giraldoj13FLMike31AmínAA13SpongYe27  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Solution Authors
Top Kudoed Authors
Users online (4,404)