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Searching Using Categories

I'm trying to switch to  using categories instead of folders in Outlook. I have about 30 so far, but will expand to over 100.   When I'm assigning a category to an email and it doesn't show up in the most often used list, there is an option to show All Categories at the bottom (very nice). A window pops up with the entire list of categories and I can pick it. But when I'm searching for an email and use categories as a criteria (I click in the search box the click on the Categorized pull down icon), I hit a roadblock! As usual, the window only shows the 15 most often used categories, but the  option at the bottom is now Any Category. The icon looks the same as All Categories, but does not produce the pop up window with the entire list, instead it inserts a blank in the search box where the category must be typed in. My categories have long project codes and syntax that I cannot remember and  since I would be spending a great deal of time using this function, typing them in while reading them from another list would be counterproductive. Is there a patch, macro, or fix of some kind to make this work, or should I go back to using folders? Thanks.  -P

Community Support Team
Community Support Team

Re: Searching Using Categories

Hi @PatrickD,


Thanks for posting.

Do you mean to search the Email through categories with the Office 365 Outlook connection under PowerApps?

For Office365.GetEmails () function, currently it is only available to Get Emails with the FolderPath.

For the available functions, please check:

Connect to Office 365 Outlook from PowerApps


If avaiable, a screenshot for the issue you mentioned here would be much helpful.




Community Support Team _ Michael Shao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Level: Power Up

Re: Searching Using Categories

Thanks for the quick reply Michael.

I think I'm probably in the wrong forum. I'm not familiar with the terms you're using (pwer apps, GetEmails (), etc.) If you could please direct me to the right place I would greatly appreciate it. I'm using a desktop with Office 365, and am asking about a shortcoming in Outlook 2016. Basically that I can't search for emails using categories as a filter. I'm wondering if anyone has a fix for it.

Thanks again for your help.



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