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Anonymous
Not applicable

Securing Stored Data

I'm building a PowerApp that takes input from Users and stores the input in SharePoint Online List.

I've the following questions:

1) What is the minimum level of access do I need to give to users to the SharePoint list? Currently I'm giving them access as contributors who can read and write. I was wondering if I can provide with less access level?

2) Is there a way that users can figure out the link of the SharePoint list? If yes, how can I hide it?

 

 

 

3 REPLIES 3
BCLS776
Super User
Super User

Your users will still need read/write access to the list to support the operations of your app.

 

You will not be able to completely hide the list from users - Sharepoint does not support that kind of security/privacy on lists. You can do a few simple things to make it harder to find:

  1. Remove it from the Site Contents listing
  2. Avoid notifying users when the list is shared with them

However, any user with basic knowledge of Sharepoint will be able to find the list and browse/change the contents. If you need stronger security, consider a different kind of storage.

 

Hope that helps,

Bryan

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Anonymous
Not applicable

thanks @BCLS776 

How can a user figure out the link to the SharePoint List from the application?

In fact SharePoint list has extra security features that I found out such the ones below. But I agree, different storage would have been better option.

yjamous_0-1632360604829.png

yjamous_1-1632360693720.png

 


@Anonymous wrote:

thanks @BCLS776 

How can a user figure out the link to the SharePoint List from the application?

Sharepoint URLs follow the same general format:

https://tenantname.sharepoint.com/sites/SiteName/Lists/ListName/AllItems.aspx

 

The list name is often revealed when the user needs to establish their own connection to the data source the first time they use the app. A quick browse on Sharepoint.com shows what sites you can see and a click on Site Contents will show a list of the assets on the site. Some of these can be hidden from view, but again, a determined user can see what they want to see.

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