cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
paguirre
Helper I
Helper I

Sending Date and Time to SharePoint Column Type Date and Time

New to PowerApps. I'm a high school teacher not a developer. This is my first question to this community. Thanks in advance.

I have a DateAndTime Input in a form. I have a button to insert Now() into the DateAndTime Input. However, we also want to capture entries that were collected hours earlier, even days earlier. I have validation to prevent invalid entries. I've been unsuccessful to find a way to send the data to SharePoint as Type Date and Time. I've been sending it as Single line of text,  but that is not sufficient. We cannot sort properly if it's in Type Single line of text. I've figured out how to send the Now() data using Patch() but that also isn't sufficient.

1 ACCEPTED SOLUTION

Accepted Solutions
Anonymous
Not applicable

@paguirre 

Thanks for this, this is very helpful.

 

If you have validation in-place to ensure users enter data in the correct format then you can simply us the DateTimeValue() function to achieve what you want, eg

// On your Save Button
Patch(Attendance, Defaults(Attendance), {DateAndTime: DateTimeValue(DateandTime_TextInput.Text)})

// where DateandTime_TextInput is the name of your TextInput control

It maybe helpful to read the documentation related to the Date/Time functions here

 

Here is the above in action, Note: the label below the textinput is to demo what's happening in the background

DateandTime_toSP.gif

You mention 'Single line of text' is that the column you are Patching to in SP? This needs to be a Date and Time column with Date and Time selected if you wish to store actual Dates with Times. Otherwise you are just storing Text. You may need to setup a new column rather than changing the one you have already.

 

I'd also recommend setting up another column called DateTimeNumber as a Number/Numeric column. Then adjust your Patch to this:

// adjusted Patch
Patch(Attendance, Defaults(Attendance), 
        {DateAndTime: DateTimeValue(DateandTime_TextInput.Text),
         DateTimeNumber: Value(Text(DateTimeValue(DateandTime_TextInput.Text),"yyyymmdd"))
        }
)

What this will do is add a number to SP that represents your Date. You will then be able to Filter your SP List (in PowerApps) based on this number. There is currently no way to Filter dates in SP by using > or < but this is a workaround. You can then filter by 'Date' by filtering the Number column, eg

 

To filter greater than or equal to 4/1/2020 you can use something like:

Filter(mySPList, DateTimeNumber >= 20200401)

You cannot do the above with a DateTime column. This filtering technique will help you with a large dataset >2000 records.

 

Let me know how you get on.

View solution in original post

7 REPLIES 7
Anonymous
Not applicable

@paguirre 

If you setup your SharePoint column as Date & Time then created the Form in PowerApps the functionality should all be there for you. Is the Now() just to make things easier for users?

 

Can you share some code and screenshots of what you are trying to achieve?

 

Also, depending on how large your SP list will get (>2000 records) you may be better storing the date and time as a number? I can elaborate further if needed.

Text Input: Default: If(IsBlank(DateNow1), ThisItem.DateAndTime, DateNow1)

 

Date and Time Button: OnSelect: UpdateContext({DateNow1: Now()})

 

Save Button: OnSelect: Patch(Attendance, Defaults(Attendance), {DateAndTime: Now())

 

All that gives me is the Date and Time at the moment I press the Save Button. It was pointless to put have the Date and Time Button. I want the Text Input field to be the Date and Time that the user wants it to be either Now() or an earlier Date and Time. We will probably have > 2000 records. We collected records in Attendance that nearly reached 8000 before we used a new SharePoint List.

 

There are only eight columns in the SharePoint List and two of them are generated by SharePoint. For a school getting the Date and Time as Type Date and Time is a big deal. Thanks for replying so quickly.

 

 

 

 

Text Input: Default: If(IsBlank(DateNow1), ThisItem.DateAndTime, DateNow1)

 

Date and Time Button: OnSelect: UpdateContext({DateNow1: Now()}) & UpdateContext({varClock:false})

 

Save Button: OnSelect: Patch(Attendance, Defaults(Attendance), {DateAndTime: Now())

 

All that gives me is the Date and Time at the moment I press the Save Button. It was pointless to have the Date and Time Button. I want the Text Input field to be the Date and Time that the user wants it to be either Now() or an earlier Date and Time. We will probably have > 2000 records. We collected records in Attendance that nearly reached 8000 before we used a new SharePoint List. There are only eight columns in the SharePoint List and two of them are generated by SharePoint. For a school getting the Date and Time as Type Date and Time is a big deal.

The HintText: "M/D/YYYY H:MM ?M" is for validation. The code is correct that's just for the users to realize there's validation. It doesn't match PowerApps guidelines.

TextInput-DateAndTime and Button.png

Anonymous
Not applicable

@paguirre 

Thanks for this, this is very helpful.

 

If you have validation in-place to ensure users enter data in the correct format then you can simply us the DateTimeValue() function to achieve what you want, eg

// On your Save Button
Patch(Attendance, Defaults(Attendance), {DateAndTime: DateTimeValue(DateandTime_TextInput.Text)})

// where DateandTime_TextInput is the name of your TextInput control

It maybe helpful to read the documentation related to the Date/Time functions here

 

Here is the above in action, Note: the label below the textinput is to demo what's happening in the background

DateandTime_toSP.gif

You mention 'Single line of text' is that the column you are Patching to in SP? This needs to be a Date and Time column with Date and Time selected if you wish to store actual Dates with Times. Otherwise you are just storing Text. You may need to setup a new column rather than changing the one you have already.

 

I'd also recommend setting up another column called DateTimeNumber as a Number/Numeric column. Then adjust your Patch to this:

// adjusted Patch
Patch(Attendance, Defaults(Attendance), 
        {DateAndTime: DateTimeValue(DateandTime_TextInput.Text),
         DateTimeNumber: Value(Text(DateTimeValue(DateandTime_TextInput.Text),"yyyymmdd"))
        }
)

What this will do is add a number to SP that represents your Date. You will then be able to Filter your SP List (in PowerApps) based on this number. There is currently no way to Filter dates in SP by using > or < but this is a workaround. You can then filter by 'Date' by filtering the Number column, eg

 

To filter greater than or equal to 4/1/2020 you can use something like:

Filter(mySPList, DateTimeNumber >= 20200401)

You cannot do the above with a DateTime column. This filtering technique will help you with a large dataset >2000 records.

 

Let me know how you get on.

Thank you so much. After reading your reply and going to the site you provided a link to, I came to the conclusion that in the Patch of the Save Button all I needed to change was the following.

 

Save Button: OnSelect: Patch(Attendance, Defaults(Attendance), {DateAndTime: DateTimeValue(Inp_DateAndTime.Text))

 

Now in SharePoint the DateAndTime column that is Type: Date and Time, not Text or Single line of text, records the Date and Time that was set by the Date and Time Button, or by what the user entered under the requirements of the validation. 

 

Yay!

 

Thank you very much. Stay safe and stay healthy.

 

Something to keep in mind with the solution I ended up using. Once the user presses the Date and Time Button the variable that sets Date and Time is set to Now(). As I stated earlier the users were using the Date and Time placed by Now() as a template to satisfy the validation requirements. However, when the Save Button is pressed and the Patch runs the DateTimeValue(Inp_DateAndTime.Text) will be set to Now() not to what the user keyed in. That was frustrating. I developed a solution I do not believe is very elegant but does the job. I made it a two step process that informs the user they need to enter the earlier Date and Time without pressing the Date and Time Button. Those that want to use Now() will press the the Date and Time Button  basically twice. I used twice as a way to train them not to immediately press the Date and Time Button. As I said, it is not an elegant solution. I'm am hopeful that kind Eelman or some other worthy might share some insights. I'm at a lost how to do this efficiently and user friendly.

Thanks,

Anonymous
Not applicable

@paguirre 

I didn't comment on your flow of controls but I figured you may run into some issues. My suggestion would be to add a DatePicker and Dropdowns for Hrs & Mins like in this post https://powerusers.microsoft.com/t5/Building-Power-Apps/Is-there-a-TIME-PICKER/td-p/65252.

 

You would remove the TextInput field and add the DatePicker to that part of you app and put the Hrs & Min Dropdowns beside it.

 

This will take up a little more real estate in your app but will be well worth it. This setup will make validation of the data going to SP so much easier - or you can try to write some regular expression to validate your TextInput?

 

I would then remove the 'Set Date Time to Now()' button and just do a check inside your Patch, ie

Patch(..., {DateandTime: If( IsBlank(DatePickerDate1.SelectedDate), Now(),
            // this part is from the post link
            DatePickerDate1.SelectedDate + Time( Value(DropdownHour.Selected.Value),
            Value(DropdownMinute.Selected.Value), 0)
           }

What this is doing is checking if the DatePicker is Blank(), if it is then use Now() as the DateTime if not then use the selected DateTimes. 

 

I would also add Reset() functions to the OnVisible property of your screen and possibly give the users options to Reset when they want with a 'X' icon. Code for both of these would be:

Reset(DatePickerDate1); Reset(DropdownHour); Reset(DropdownMinute)

For the DatePicker, and the 2 Dropdowns also do the following:

- Set the 'AllowEmptySelection' Property = true, and

- Clear the 'DefaultDate' and 'Default' Properties, ie leave them blank

 

That should do it, I think.

 

Let me know if you get stuck on any of the above and I'll help out.

 

 

Helpful resources

Announcements

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Top Solution Authors
Top Kudoed Authors
Users online (1,982)