cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Nesh
Frequent Visitor

Set Blank Value when New Form Mode and Show Selected Value when Edit Form Mode

Hi!
Please help me with my issue,

looks like simple but it bothers me so much.

So, let me say that I have 4 drop down and each drop down have 2 items: ["","(name_activity)"].

What I want to do is when users want to input new data, the drop down will have a blank value for default,

but when users want to edit data, the drop down will show the recorded selected data in Excel Database.

 

I use this formula in default field of each data card, for example for activity_1_datacard:

 

 

If(EditForm1_1.Mode=FormMode.Edit,ThisItem.activity_1,activity_1="")

 

 

It works well when the users input the new data (FormMode.New) , but when the users want to edit the data the issue appears, this the example of the case:
Once, user only want to input new data (let me say data_1) in drop down activity_1, and left drop down activity_2...4 in blank for default.

But in other time, user want to go back to data_1 to input value in drop down activity_2 but leave drop down activity_3..4 in blank value. When user opens the edit form of data_1  (FormMode.Edit) to input drop down activity_2, drop down activity_2...4 automatically isn't blank anymore and have their value (drop down activity_2 with name_activity2 .... etc).

What should I do?

 

Best Regards.

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Nesh ,

 

Set Default property: Parent.Default ---> This default for drop down or DataCard, and if for the drop down so the DataCard will only have default ThisItem.activity_1, right?

-- Yes, it is for dropdown, and the datacard Default property is ThisItem.activity_1. then the drop down will automatically show blank when new the Form if the dropdown AllowEmptySelection property is true.

Sik

View solution in original post

6 REPLIES 6
MatthewInwards
Resolver II
Resolver II

To be honest, the easiest way to do this would be to have a separate form for creation of records than you have for the editing of records.

 

If this is not possible for you then you could try to put the default formula on the actual drop-down rather than the data card.

 

Hope this helps, if not then send me a message and I will try to assist in further detail.

Hi @MatthewInwards,

 

Thank you for your reply.

I will try to put the default formula on the actual drop-down first.

 

But can you tell me more detail about that? So I can make sure my formula is correct?

Best Regards.

v-siky-msft
Community Support
Community Support

Hi @Nesh ,

 

Originally there were four text boxes, but you changed them to four drop down, right?

What is the Update property of dropdown data cards? How do you save the form? By SubmitForm function or Patch function?

When the user only select drop down activity_1 and leave drop down activity_2...4 in blank, please check if Activity2/3/4 columns in Excel are assigned values.

 

To the first expectation that when users want to input new data, the drop down will have a blank value for default, Just set the AllowEmptySelection of Drop down: true, Set Default property: Parent.Default, then the dropdown will select blank when Form is New mode. So, there is no need to add "" blank value into dropdown item.

Please have a try this to check if your issue is fixed?

If not, please share the details mentioned above.

Sik

Hi @v-siky-msft,
Thank you for your reply, and for your questions:

Originally there were four text boxes, but you changed them to four drop down, right? ---> Yes

What is the Update property of dropdown data cards? How do you save the form? By SubmitForm function or Patch function?---> By SubmitForm (I don't have any other idea yet because I am newbie so I left it in standar function)

 

When the user only select drop down activity_1 and leave drop down activity_2...4 in blank, please check if Activity2/3/4 columns in Excel are assigned values.--> for the New Form, the data in Excel for activity_2...4 will be blank but after user open EditForm, activity_2..4 will have name_activity2..4 value.

 

To the first expectation that when users want to input new data, the drop down will have a blank value for default, Just set the AllowEmptySelection of Drop down: true, Set Default property: Parent.Default, then the dropdown will select blank when Form is New mode. So, there is no need to add "" blank value into dropdown item.

Set Default property: Parent.Default ---> This default for drop down or DataCard, and if for the drop down so the DataCard will only have default ThisItem.activity_1, right?

 

Best Regards.

 

 

 

Hi @Nesh ,

 

Set Default property: Parent.Default ---> This default for drop down or DataCard, and if for the drop down so the DataCard will only have default ThisItem.activity_1, right?

-- Yes, it is for dropdown, and the datacard Default property is ThisItem.activity_1. then the drop down will automatically show blank when new the Form if the dropdown AllowEmptySelection property is true.

Sik

abimk9
Regular Visitor

This is has started affecting me now. I'm in the latest version of Power Apps.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Top Solution Authors
Top Kudoed Authors
Users online (4,208)