Microsoft has not yet provided support to handle SharePoint List Content Types through Power Apps. There is still one idea "under review" to Microsoft.
SharePoint Modern OOB List form already supports handling of multiple Content Type forms. But if we want to have Customized view of the SharePoint form then Power Apps doesn't support it yet. And though InfoPath support's it in SharePoint Online, this product is approaching end of its lifecycle.
So, to make it working in Power Apps (similar like SharePoint Modern OOB List Form), here is a custom workaround.
Please follow the steps one by one as mentioned below. Please note, these steps expect you to have intermediate level of expertise in Power Apps and Modern SharePoint Online.
SharePoint Modern List Configuration
- Create modern list named "test" in any of your test site collection.
- In List Advanced Settings, Allow management of content types.
- Add one more existing content type as "Comment" to the List (along with default Item content type)
- Assign default value “hello” to OOB Title column
- Add non-mandatory single text column "CustomContentType" for storing Content Type value (add to all content types, add to default view).
- Add 3 (non-mandatory) single text columns TestColumn1, TestColumn2, TestColumn3 (add to all content types, add to default view).
(The reason that we need to have all columns as non-mandatory columns in SharePoint is that OOB SharePoint save action will not be execute if other Content Type Power Apps forms have mandatory columns. Instead we can make needed fields as mandatory in Power Apps)
- These 4 new columns will be visible in both "Item" and "Comment" List content type
- Remove "TestColumn2" and "TestColumn3" column from Item List Content Type
- Remove "TestColumn1" column from Comment List Content Type
- Open the OOB List new form (of Item Content Type) and Customize the form in Power Apps
Power Apps Configuration
Configuring Screens:
- Now in Power Apps, Create Duplicate Screen of default screen. Duplicate screen form will have same data source.
- Rename the Screens to "ContentTypeSPScreen1" and "ContentTypeSPScreen2" respectively.
- Set formula on "ContentTypeSPScreen1" screen OnVisible property
Set(varScreenVisible, "1");
- Set formula on "ContentTypeSPScreen2" screen OnVisible property
Set(varScreenVisible, "2");
Configuring Forms:
- Rename the Forms to "ContentTypeSPForm1" and "ContentTypeSPForm2" respectively
- Set both forms default mode as "New"
- In Forms, Add needed fields of respective OOB content type onto the form:
- Add Title, TestColumn1 and CustomContentType in Item Form "ContentTypeSPForm1"
- Add Title, TestColumn2, TestColumn3 and CustomContentType in Comment Form "ContentTypeSPForm2"
- In "ContentTypeSPForm2" form, make “TestColumn2” as mandatory by Setting "TestColumn2" field "Required" property as true.
- In CustomContentType field in "ContentTypeSPForm1" form, Set "Update" value as "ddCT1.Selected.CTValue" and Visible as "false".
- In CustomContentType field in "ContentTypeSPForm2" form, Set "Update" value as "ddCT2.Selected.CTValue" and Visible as "false".
Configuring App OnStart event:
- In App "OnStart" event add this code
Collect( ContentTypeList,
{
CTId: 1,
CTValue: "Item"
},
{
CTId: 2,
CTValue: "Comment"
}
); Set (varScreenVisible, "1"); Navigate(ContentTypeSPScreen1,ScreenTransition.Fade);
Configuring dropdown control in "ContentTypeSPScreen1" screen:
- Add new label lblCT1 and dropdown ddCT1 controls to screen "ContentTypeSPScreen1".
- Assign dropdown data source as "ContentTypeList" and assign Value as CTValue.
- Set "Item" text to "Default" property of "ddCT1" dropdown control
- Set varResetddCT1 to "Reset" property of "ddCT1" dropdown control
- Apply formula on ddCT1 "onChange" event:
If(ddCT1.Selected.CTId = 2, Set(varResetddCT2,true); Navigate(ContentTypeSPScreen2,ScreenTransition.Fade));
Configuring dropdown control in "ContentTypeSPScreen2" screen:
- Add new label lblCT2 and dropdown ddCT2 controls to screen "ContentTypeSPScreen2".
- Assign dropdown data source as "ContentTypeList" and assign Value as CTValue.
- Set "Comment" text to "Default" property of "ddCT2" dropdown control
- Set varResetddCT2 variable to "Reset" property of "ddCT2" dropdown control
- Apply formula on ddCT2 "onChange" event:
If(ddCT2.Selected.CTId = 1, Set(varResetddCT1,true); Navigate(ContentTypeSPScreen1,ScreenTransition.Fade));
Form controls should look like this:
Configuring "SharePointIntegration":
- In SharePointIntegration, Update formula in advanced events carefully as mentioned in screen shot below:
Publish Power Apps:
- Save Power Apps and Publish to SharePoint
Test in SharePoint List:
- Now in SharePoint List, you can select any Content Type from OOB New Item dropdown. This doesn't matter as we will select actual content type from our new Custom Power Apps Form.
- Now try saving "Item" Content Type form
- Also try "Comment" Content Type form
- It should show items in list as below
Note: This example is for "New" form. For Edit form, you can duplicate screens plus forms and make its default mode as "Edit" and then you can apply some custom logic based on "CustomContentType" field to edit particular Content Type form in Power Apps. Also here we considered only 2 content types to give you an idea how it can be done in Power Apps, but you may have multiple content types and logic can be replicated to those in a similar way like mentioned in this article.
Happy Learning, Anywhere! 🙂
Solved! Go to Solution.
Consider above article as a solution to SharePoint Content Type in PowerApps workaround topic!
Hi @ShriramP ,
Thanks a lot for sharing this!
Please consider reply your original post and mark it as a solution to help other users find this.
Best regards,
Community Support Team _ Jeffer Ni
Community Support Team _ Jeffer Ni
If this post helps, then please consider Accept it as the solution to help the other members find it.
Consider above article as a solution to SharePoint Content Type in PowerApps workaround topic!
I followed all the steps but it doesn't work when custom content type is Document Set. Anyone have a solution for having a PowerApps form when using Document Set. The error is below when attempting to save.
Where is the crucial step in these directions that tells SharePoint to use the custom Power Apps form? I know how to create a custom form in Power Apps and how to work with content types, but I do not understand how to tell SharePoint to use the custom form. Please advise.
To clarify, I created a custom content type called "Contractor" and selected Document Set as the parent. I can edit an existing item with my PowerApps form that was created using the out-of-the-box document set form. However, I cannot create a new one using PowerApps form. I think it is because it is trying to save the item using the "Document" content type which is part of a document set instead of the custom "Contractor" content type
@ShriramP do you have experience with the above use case?
Thank you so much @ShriramP for this detailed explanation. Unfortunately, I get an error in the OnStart Property of the App.
- "Navigate is not permitted OnStart. Use the StartScreen property instead."
I cut the Navigate line of code and pasted it in the StartScreen property and got this error message
- "Behaviour function in a non-behaviour property. You can't use this property to change values elsewhere in the app"
Any assistance will be greatly appreciated.
geddb
Welcome to our November Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across the Power Platform and beyond. This month's highlights:- - Our most active community members- Microsoft Power Up Program- Microsoft Community Days website - The latest blogs and more COMMUNITY HIGHLIGHTS Check out the most active community members of the last month. These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, just get active! FLMikePstork1Nived_NambiarWarrenBelzSprongYeManishSolankiLaurensMwskinnermlcAgniusExpiscornovuscreativeopinion KatieAUinzil2kHaressh2728hafizsultan242douicmccaughanwoLucas001domliu Power Up Program Click the image below to discover more about the amazing Microsoft Power Up Program, as Reem Omar, Abbas Godhrawala, Chahine Atallah, Ruby Ruiz Brown, Juan Francisco Sánchez Enciso, Joscelyne Andrade Arévalo, Eric G. and Paulina Pałczyńska share how non-tech professionals can successfully advance into a new career path using Microsoft #PowerPlatform. To find out more about this amazing initiative, click here to apply for the program and reboot your journey into low-code app development today! Community Days - Event Website Have you checked out the Community Days website yet? Dedicated to the volunteer community organizers around the world, Community Days is the perfect place to find an event near you or add an event for wider exposure. Many thanks to Thomas Daly, Sharon Weaver, Sedat Tum, Jonathan Weaver, Manpreet Singh, David Leveille, Jason Rivera, Mike Maadarani, Rob Windsor and the team for all their hard work. Anyone can host a Community Day on any topic relevant to our industry, just click the image below to find out more. EVENT NEWS Power Platform French Summit - Paris/Virtual - 6-7th Dec It's not long now until the Power Platform French Summit, which takes place both virtually and in-person at the Microsoft France conference center in Paris on 6-7th December 2023. If you can't make it in-person, all sessions will also be broadcast on virtual networks for better distribution and accessibility. There's a fantastic array of speakers, including Jérémy LAPLAINE, Amira Beldjilali, Rémi Chambard, Erika Beaumier, Makenson Frena, Assia Boutera, Elliott Pierret, Clothilde Facon, Gilles Pommier, Marie Aubert, Antoine Herbosa, Chloé Moreau, Raphaël Senis, Rym Ben Hamida, Loïc Cimon, Joséphine Salafia, David Zoonekyndt, Aïcha Charpentier, Henry Jammes, Milene Rochard, Mehdi EL YASSIR, and many more. Click the image below for more information. LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Community Blog Power Pages Community Blog
In the bustling world of technology, two dynamic leaders, Geetha Sivasailam and Ben McMann, have been at the forefront, steering the ship of the Dallas Fort Worth Power Platform User Group since its inception in February 2019. As Practice Lead (Power Platform | Fusion Dev) at Lantern, Geetha brings a wealth of consulting experience, while Ben, a key member of the Studio Leadership team at Lantern, specializes in crafting strategies that leverage Microsoft digital technologies to transform business models. Empowering Through Community Leadership Geetha and Ben's journey as user group leaders began with a simple yet powerful goal: to create a space where individuals across the DFW area could connect, grow their skills, and add value to their businesses through the Power Platform. The platform, known for its versatility, allows users to achieve more with less code and foster creativity. The Power of Community Impact Reflecting on their experiences, Geetha and Ben emphasize the profound impact that community engagement has had on both their professional and personal lives. The Power Platform community, they note, is a wellspring of resources and opportunities, fostering continuous learning, skill enhancement, and networking with industry experts and peers. Favorite Moments and Words of Wisdom The duo's favorite aspect of leading the user group lies in witnessing the transformative projects and innovations community members create with the Power Platform. Their advice to aspiring user group leaders? "Encourage diverse perspectives, maintain an open space for idea-sharing, stay curious, and, most importantly, have fun building a vibrant community." Building Bridges, Breaking Barriers Geetha and Ben encourage others to step into the realm of user group leadership, citing the rewarding experience of creating and nurturing a community of like-minded individuals. They highlight the chance to influence, impact, and positively guide others, fostering connections that extend beyond mere technology discussions. Joining a User Group: A Gateway to Growth The leaders stress the importance of joining a user group, emphasizing exposure to diverse perspectives, solutions, and career growth opportunities within the Power Platform community. "Being part of such a group provides a supportive environment for seeking advice, sharing experiences, and navigating challenges." A Year of Milestones Looking back at the past year, Geetha and Ben express pride in the group's growth and global participation. They recount the enriching experience of meeting members in person at the Microsoft Power Platform conference, showcasing the diverse range of perspectives and guest speakers that enriched the community's overall experience. Continuous Learning on the Leadership Journey As user group leaders, Geetha and Ben recognize the continuous learning curve, blending interpersonal skills, adaptability, and dedication to foster a vibrant community. They highlight the importance of patience, persistence, and flexibility in achieving group goals, noting the significance of listening to the needs and suggestions of group members.They invite all tech enthusiasts to join the Dallas Fort Worth Power Platform User Group, a thriving hub where the power of community propels individuals to new heights in the dynamic realm of technology.
This is the TENTH post in our ongoing series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start. Community Support is part of every one of our communities, accessible to all our community members. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Community Accounts & Registration is the go-to source for any and all information related to your account here in the community. It's full of great knowledge base articles that will help you manage your community account and know what steps to take if you wish to close your account. ● Power Apps ● Power Automate ● Power Pages, ● Copilot Studio Using the Community is your source for assistance with everything from Community User Groups to FAQ's and more. If you want to know what kudos are, how badges work, how to level up your User Group or something else, you will probably find the answers here. ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio Community Feedback is where you can share opportunities, concerns, or get information from the Community Engagement team. It's your best place to post a question about an issue you're having in the community, a general question you need answered. Whatever it is, visit Community Feedback to get the answers you need right away. Our team is honored to partner with you and can't wait to help you! ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio
What an amazing event we had this year, as Microsoft showcased the latest advancements in how AI has the potential to reshape how customers, partners and developers strategize the future of work. Check out below some of our handpicked videos and Ignite announcements to see how Microsoft is driving real change for users and businesses across the globe. Video Highlights Click the image below to check out a selection of Ignite 2023 videos, including the "Microsoft Cloud in the era of AI" keynote from Scott Guthrie, Charles Lamanna, Arun Ulag, Sarah Bird, Rani Borkar, Eric Boyd, Erin Chapple, Ali Ghodsi, and Seth Juarez. There's also a great breakdown of the amazing Microsoft Copilot Studio with Omar Aftab, Gary Pretty, and Kendra Springer, plus exciting sessions from Rajesh Jha, Jared Spataro, Ryan Jones, Zohar Raz, and many more. Blog Announcements Microsoft Copilot presents an opportunity to reimagine the way we work—turning natural language into the most powerful productivity tool on the planet. With AI, organizations can unearth value in data across productivity tools like business applications and Microsoft 365. Click the link below to find out more. Check out the latest features in Microsoft Power Apps that will help developers create AI-infused apps faster, give administrators more control over managing thousands of Microsoft Power Platform makers at scale, and deliver better experiences to users around the world. Click the image below to find out more. Click below to discover new ways to orchestrate business processes across your organization with Copilot in Power Automate. With its user-friendly interface that offers hundreds of prebuilt drag-and-drop actions, more customers have been able to benefit from the power of automation. Discover how Microsoft Power Platform and Microsoft Dataverse are activating the strength of your enterprise data using AI, the announcement of “plugins for Microsoft Copilot for Microsoft 365”, plus two new Power Apps creator experiences using Excel and natural language. Click below to find out more about the general availability of Microsoft Fabric and the public preview of Copilot in Microsoft Fabric. With the launch of these next-generation analytics tools, you can empower your data teams to easily scale the demand on your growing business. And for the rest of all the good stuff, click the link below to visit the Microsoft Ignite 2023 "Book of News", with over ONE HUNDRED announcements across infrastructure, data, security, new tools, AI, and everything else in-between!
This is the ninth post in our series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! Today's Tip: All About the Galleries Have you checked out the library of content in our galleries? Whether you're looking for the latest info on an upcoming event, a helpful webinar, or tips and tricks from some of our most experienced community members, our galleries are full of the latest and greatest video content for the Power Platform communities. There are several different galleries in each community, but we recommend checking these out first: Community Connections & How-To Videos Hosted by members of the Power Platform Community Engagement Team and featuring community members from around the world, these helpful videos are a great way to "kick the tires" of Power Platform and find out more about your fellow community members! Check them out in Power Apps, Power Automate, Power Pages, and Copilot Studio! Webinars & Video Gallery Each community has its own unique webinars and videos highlighting some of the great work being done across the Power Platform. Watch tutorials and demos by Microsoft staff, partners, and community gurus! Check them out: Power Apps Webinars & Video Gallery Power Automate Webinars & Video Gallery Power Pages Webinars & Video Gallery Copilot Studio Webinars & Video Gallery Events Whether it's the excitement of the Microsoft Power Platform Conference, a local event near you, or one of the many other in-person and virtual connection opportunities around the world, this is the place to find out more about all the Power Platform-centered events. Power Apps Events Power Automate Events Power Pages Events Copilot Studio Events Unique Galleries to Each Community Because each area of Power Platform has its own unique features and benefits, there are areas of the galleries dedicated specifically to videos about that product. Whether it's Power Apps samples from the community or the Power Automate Cookbook highlighting unique flows, the Bot Sharing Gallery in Copilot Studio or Front-End Code Samples in Power Pages, there's a gallery for you! Check out each community's gallery today! Power Apps Gallery Power Automate Gallery Power Pages Gallery Copilot Studio Gallery
Are you attending Microsoft Ignite in Seattle this week? If so, we'd love to see you at the Community Lounge! Hosted by members of our Community team, it's a great place to connect, meet some Microsoft executives, and get a sticker or two. And if you're an MVP there are some special opportunities to meet up! The Community Lounge is more than just a space—it's a hub of activity, collaboration, and camaraderie. So, dive in, explore, and make the most of your Microsoft Ignite experience by immersing yourself in the vibrant and dynamic community that awaits you.Find out the schedule and all the details here: Community Lounge at Ignite! See you at #MSIgnite!
User | Count |
---|---|
142 | |
80 | |
54 | |
48 | |
47 |