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mattmalone
Frequent Visitor

SharePoint List to Collection - Delegation Work-Around for last 500 records entered into List via Select

Hi all,

Read alot, watched alot of videos on delegation. So I've got some understanding on my limitations. We can't bring in more than 500 records at a time.

 

I don't even need more than 500 records, I just need the most recent records entered in from the SharePoint list, sorted by 'Start Time' (which is a date/time column) by newest to oldest.

 

I still ran into a delegation issue as I was trying to do it on Filter on App Startup into the Collection. (https://powerusers.microsoft.com/t5/Building-Power-Apps-Formerly/Delegation-Filter-by-Date-if-Date-g... is a post where I stipulate how I tried to do this to no effect). I had thought that I read the delegation information correctly in that numbers can be delegated with =,<,>, >= etc but I'm getting the delegation error.

So, looking to take the advice of @v-monli-msft and bring in from the SharePoint List a reverse order of 'Start Time' but I'm struggling to get the Syntax right. I only seem to be bringing in Column Headers without any data on my ClearCollect.

 

Not only that, but it's suggesting that "Column "Start_x0020_Time" does not exist" even though I'm using that in the gallery view of the SharePoint List.

So, to clarify for myself and to finally get this working.

 

  1. How can I use delegation to reverse sort a list by a date column titled 'Start Time' and then bring in the top 500 entries from the top of that list?
  2. If I can't do it in that manner, I've tried to reverse sort by ID and that has not worked either. Again, it's probably the syntax that I'd running and I apologise for asking you to explain how to use SortByColumns in context of a ClearCollect function, but I'm not sure if I should use that function inside the ClearCollect function or outside of the ClearCollect Function

 

ClearCollect(SortByColumns())

or

SortByColumns(ClearCollect())​

 

Thanks everyone 🙂

1 ACCEPTED SOLUTION

Accepted Solutions
leyburn19
Memorable Member
Memorable Member

Is it logical to assume that latest datetime records were all entered last so therefore the ID can be sorted. 

 

I do something like:

 

ClearCollect(Mycollection,Sort(datasource, ID, Descending))

 

This will populate a collection called Mycollection based on the latest records created

 

Then you can play with the date all you like

 

You can actually change the delegation limit to 2000 in settings

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4 REPLIES 4
leyburn19
Memorable Member
Memorable Member

Is it logical to assume that latest datetime records were all entered last so therefore the ID can be sorted. 

 

I do something like:

 

ClearCollect(Mycollection,Sort(datasource, ID, Descending))

 

This will populate a collection called Mycollection based on the latest records created

 

Then you can play with the date all you like

 

You can actually change the delegation limit to 2000 in settings

Thanks @leyburn19 for your reply.

That's what I have tried, but I get an empty table as a result when I do that both OnStart and if I assign a button to run it as a test.

 

When I go to View Collection, the table headers are in there but the data rows are empty / not displaying 5 rows at all.

Can you show me the syntax code for the collection,

 

plus how many columns do you have in the SP list?

Relooked at the script - I had it as SortOrder.Descending as opposed to Descending as per a tutorial I had been following.

 

Thank you so much for that!

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