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Ryan_B
Resolver III
Resolver III

SharePoint connector - 'Shared With' property

Has anyone had any experience using the 

ThisItem.'Shared With'

property to display a list of users that have access to a SharePoint document library? In my app I have the ability to add and remove user permissions for document libraries using this. The add/remove works properly on the SharePoint end, but when I grab the collection again it still displays users that were previously added.

 

I let it sit for a day to see if it was some sort of sync issue, but they names are still appearing even though they don't have access to the document library or the site itself. Anyone have any clue as to why this is the case?

 

If anyone knows of an alternative or better way to do this that doesn't involve creating a SharePoint list, that would be welcomed as well.

 

Thank you!

26 REPLIES 26
Pstork1
Most Valuable Professional
Most Valuable Professional

Returning the array to Power Apps is easy if you use the HTTP Response action.  Just make sure you load a JSON schema.  YOu can then save the returned array as a collection in Power Apps.  Check the following: Return an Array from Flow to PowerApps (Response Method) | Microsoft Power Apps



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@Pstork1 

 

Thank you for that reference. I made some progress on it but I'm still not entirely sure how to filter the results down further.

 

I'm missing something with my collection, or I don't know how to split up the multiple tables found within the collection. Maybe pictures would help because I'm not entirely sure how to describe my current issue. I'm looking to get the user's name and their permission level to display within my gallery.

 

Ryan_B_0-1636652300052.png

This is the first "results" of the collection, where the first column is "Member" that has "Title" in it (user's name).

 

Ryan_B_1-1636652562604.png

 

This is the second "results" of the collection that contains the user's permission level.

 

I'm guessing I need to do something on the Power Automate side of things to get both of these values together in a single array. After that do I then convert it to JSON to pass back to Power Apps? Or can I go along with what I've got in the collection and somehow display these two pieces in separate labels within my gallery? I can retrieve the name by utilizing the First function, but that obviously doesn't do me any good since I need all the records to show.

Pstork1
Most Valuable Professional
Most Valuable Professional

Here's what works for me.

image.png

Once the Parse JSON is done I run a loop through d.results.  I then store a JSON object of the Member.Title and the RoleDefinition.Name using a Compose.  If you access Outputs('Compose') after exiting the loop you'll get an array of objects with two properties UserGroup and Permission.  Something like this.

[
  {
    "UserGroup": "FlowDemos Owners",
    "Permission": null
  },
  {
    "UserGroup": "FlowDemos Visitors",
    "Permission": null
  },
  {
    "UserGroup": "FlowDemos Members",
    "Permission": null
  },
  {
    "UserGroup": "Limited Access System Group",
    "Permission": null
  },
  {
    "UserGroup": "E2 Test User",
    "Permission": null
  },
  {
    "UserGroup": "TestGroup",
    "Permission": null
  },
  {
    "UserGroup": "Limited Access System Group For List c05f3609-0b99-4eec-8fa2-613d44b387bc",
    "Permission": null
  }
]

I then return that to Power Apps using an HTTP response.  That gives me a collection with the user or group name and the associated permission.

image.png



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@Pstork1 

 

Is "d.results" a custom compose or an expression? Wondering how it's allowing you to get both of those fields in a single apply to each loop. Would you mind sharing a screenshot of that as well?

 

Also side question, how are those compose outputs named things like "d.results," "Member.Title," and "RoleDefinition.Name" and not just default "Output" name? Are you getting those by a direct expression and not dynamic content or something?

 

Sorry for all this, JSON related topics in Power Automate have always confused me and I struggle with them. I appreciate your assistance and time spent in all this.

Pstork1
Most Valuable Professional
Most Valuable Professional

d.results is the expression used in the apply to each

body('Parse_JSON')?['d']?['results']

member.Title is the expression

items('Apply_to_each')?['Member']?['Title']

RoleDefinitionsBindings is the expression

items('Apply_to_each')?['RoleDefinitionBindings']?['results'][0]?['Name']

That only gets the first permission level its bound to, but since they are generally in descending order that's usually the most important.



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@Pstork1 

 

That certainly did the trick, thank you very much for sharing those expressions and that knowledge with me. I had no idea that expressions would react differently than dynamic content, so that's a great learning experience.

 

Everything is now working as it should, and you helped me obtain the best possible solution to this problem. Thank you very much for your time and patience!!

Pstork1
Most Valuable Professional
Most Valuable Professional

The expressions don;t work differently than the dynamic content.  If you hover over the dynamic content you will see the same kind of JSON notation that I gave you for the expressions.  But the dynamic content list doesn't always show you all the data that is accessible.  There is a lot of filtering going on.  For example, if you add the Member dynamic content to a compose it will automatically generate the Apply to Each loop with the same d.result code that I gave you.  But if you add a blank Apply to each it doesn't show you the result dynamic content in a form that is usable.  If you know how to read JSON you can access data that doesn't show in the dynamic content.



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