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Finnair
Helper I
Helper I

SharePoint list rights and PowerApps/PowerAutomate: List Setting overrides rights set via PowerAutomate

I have a SharePoint list form that I have edited in PowerApps. I have set PowerAutomate to give edit permission to a list item to a certain employee. The list item is created by the Supervisor of the employee.

In the list I have setting: Read items that were created by the user.

The flow works fine and sets the edit permission for the employee.

But the List setting "Read items that were created by the user" overrides the edit permission given by the PowerAutomate, so the employee cannot open the list item. Still the employee's edit right remains correctly in the list item, but the List Setting prevents from opening it.

Any workaround?

1 REPLY 1
ganeshsanap
Super User
Super User

@Finnair 

1. First of all, remove "Read items that were created by the user" settings from SharePoint list.

2. Break permissions on list item (you might be doing this already) & remove all existing permissions inherited from list.

3. Grant full control permissions to the user who created list item using Power Automate

4. Grant permissions to other employees as per your requirements using Power Automate


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