Sharepoint data source

[Jagadeeshk]

Hi friends, 

How many rows possible to use sharepoint list data source with power app? 

[Connor551]

There's not inherently a limit on the data source itself.  

Delegation is a limit on what you can do locally with that data.  The idea is you don't want your local app doing a bunch of the work that a database can do - delegating the work.

As far as I'm aware, you can use databases of all sizes.

[mdevaney · Accepted solution]

@Jagadeeshk 
You can store 30 million items in a SharePoint list (link to source)

If your list is over 2,000 rows you must use delegation-friendly techniques to retrieve data (https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview)

If your list exceeds 5,000 rows you will need to start indexing the columns where your FILTER, LOOKUP, SEARCH and SORT operations are performed on (https://support.microsoft.com/en-ie/office/add-an-index-to-a-sharepoint-column-f3f00554-b7dc-44d1-a2...)

To answer your question, you could in-theory use up to 30 million rows in a SharePoint list connected to PowerApps if you use the methods suggested above.

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[Jagadeeshk]

Thanks for details... 

Actually i tried with onedrive excel and tried to assign the data source to gallery.  It shows inly max 2000 after change the setting to 2000. And tried lookup function which fetches detail only within 2000 rows( but no delegation warning). Wheras if i try with sharepoint list even it return record at 5500. This is the context of above question 

[mdevaney · Accepted solution]

@Jagadeeshk 

There’s a limit to the amount of rows you can return from Excel: 2000 rows.  This is known as the delegation limit.  Excel is not a delegation-friendly datasource, therefore you can’t return over 2000 rows.

It’s a hard limit, there is no workaround.

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[Jagadeeshk]

Thank you