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Jagadeeshk
Resolver IV
Resolver IV

Sharepoint data source

Hi friends, 

How many rows possible to use sharepoint list data source with power app? 

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
mdevaney
Super User III
Super User III

@Jagadeeshk 
You can store 30 million items in a SharePoint list (link to source)

 

If your list is over 2,000 rows you must use delegation-friendly techniques to retrieve data (https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview)



If your list exceeds 5,000 rows you will need to start indexing the columns where your FILTER, LOOKUP, SEARCH and SORT operations are performed on (https://support.microsoft.com/en-ie/office/add-an-index-to-a-sharepoint-column-f3f00554-b7dc-44d1-a2...)

 

 

To answer your question, you could in-theory use up to 30 million rows in a SharePoint list connected to PowerApps if you use the methods suggested above.

 

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@Jagadeeshk 

There’s a limit to the amount of rows you can return from Excel: 2000 rows.  This is known as the delegation limit.  Excel is not a delegation-friendly datasource, therefore you can’t return over 2000 rows.

 

It’s a hard limit, there is no workaround.

 

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5 REPLIES 5
Connor551
Resolver I
Resolver I

There's not inherently a limit on the data source itself.  

 

Delegation is a limit on what you can do locally with that data.  The idea is you don't want your local app doing a bunch of the work that a database can do - delegating the work.

 

As far as I'm aware, you can use databases of all sizes.

 

mdevaney
Super User III
Super User III

@Jagadeeshk 
You can store 30 million items in a SharePoint list (link to source)

 

If your list is over 2,000 rows you must use delegation-friendly techniques to retrieve data (https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/delegation-overview)



If your list exceeds 5,000 rows you will need to start indexing the columns where your FILTER, LOOKUP, SEARCH and SORT operations are performed on (https://support.microsoft.com/en-ie/office/add-an-index-to-a-sharepoint-column-f3f00554-b7dc-44d1-a2...)

 

 

To answer your question, you could in-theory use up to 30 million rows in a SharePoint list connected to PowerApps if you use the methods suggested above.

 

---
Please click "Accept as Solution" if my post answered your question so that others may find it more quickly. If you found this post helpful consider giving it a "Thumbs Up."

View solution in original post

Thanks for details... 

Actually i tried with onedrive excel and tried to assign the data source to gallery.  It shows inly max 2000 after change the setting to 2000. And tried lookup function which fetches detail only within 2000 rows( but no delegation warning). Wheras if i try with sharepoint list even it return record at 5500. This is the context of above question 

@Jagadeeshk 

There’s a limit to the amount of rows you can return from Excel: 2000 rows.  This is known as the delegation limit.  Excel is not a delegation-friendly datasource, therefore you can’t return over 2000 rows.

 

It’s a hard limit, there is no workaround.

 

---
Please click "Accept as Solution" if my post answered your question so that others may find it more quickly. If you found this post helpful consider giving it a "Thumbs Up."

View solution in original post

Thank you 

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