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Sharing the Template to specific users/Role based users

Can I share my Template to specific users/Role based users only? If yes, What are the steps to do this?

Helper III
Helper III

You can try the following;


- create a user group in admin panel (

- share your template with that user group.


However, there's only two options of user access;

- owner

- can use

Community Support
Community Support

Hi @AnuT,


Do you want to share your Template app to specific users/Role based users?


If you want to share your Template app to specific users within your Organization, you should provided specific email address as below:Test1.gif




If you want to share your Template app to Role based users, I agree with @Pat_Wickramage's thought almost. There is no way to share an app to Role based users directly within PowerApps currently.


As an alternative solution, please take a try with the following steps:

  • Create a security group within Office 365 Admin Portal.
  • Add all Role based users as members into above security group.
  • Within the Share panel, type the security group email address within the Search box (Share the app to the whole security group). 

The image as below:6.JPG



More details about sharing an app within PowerApps, please check the following article:

Share an app



Best regards,



Community Support Team _ Kris Dai
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