Showing results for 
Search instead for 
Did you mean: 
Frequent Visitor

Sharing the Template to specific users/Role based users

Can I share my Template to specific users/Role based users only? If yes, What are the steps to do this?

Helper III
Helper III

You can try the following;


- create a user group in admin panel (

- share your template with that user group.


However, there's only two options of user access;

- owner

- can use

Community Support
Community Support

Hi @AnuT,


Do you want to share your Template app to specific users/Role based users?


If you want to share your Template app to specific users within your Organization, you should provided specific email address as below:Test1.gif




If you want to share your Template app to Role based users, I agree with @Pat_Wickramage's thought almost. There is no way to share an app to Role based users directly within PowerApps currently.


As an alternative solution, please take a try with the following steps:

  • Create a security group within Office 365 Admin Portal.
  • Add all Role based users as members into above security group.
  • Within the Share panel, type the security group email address within the Search box (Share the app to the whole security group). 

The image as below:6.JPG



More details about sharing an app within PowerApps, please check the following article:

Share an app



Best regards,



Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.


Helpful resources

News & Announcements

Community Blog

Stay up tp date on the latest blogs and activities in the community News & Announcements.

Power Apps Community Call

Power Apps Community Call- January

Mark your calendars and join us for the next Power Apps Community Call on January 20th, 8a PST

PP Bootcamp Carousel

Global Power Platform Bootcamp

Dive into the Power Platform stack with hands-on sessions and labs, virtually delivered to you by experts and community leaders.


Power Platform Community Conference On Demand

Watch Nick Doelman's session from the 2020 Power Platform Community Conference on demand!

Top Solution Authors
Top Kudoed Authors
Users online (4,596)