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tjalui
Resolver I
Resolver I

Showing Documents of SharePoint In PowerApp

Hi,

 

I have an App with data source as CDS, where I want to Show the Documents Uploaded(Stored in Sharepoint) on the Particular Record and also add a Functionality to Add Documents to the Particular Record.

 

This is Sharepoint document Library for a particular Entity, 

Community14_1.png

 

The documents of Every Record is Saved in the folders,

Community14_2.png

 

Now, I want to Show the files uploaded in particular record in the PowerApps.

In my App, it showing every Document uploaded, regardless of which record it is.

 

Any help is appreciated.

5 REPLIES 5
WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tjalui ,

Firstly, you need to put an identifier in the metadata of the document Library so it can be matched as belonging to the record.

You can do this as part of the creation process and then filter the Library based on this identifier.

I do something similar, except I name the base folder (as you do) with the same name as the key field (an file ID) as the item in the list. Below is a SharePoint Designer 2013 Workflow that automatically put this in a field in the metadata.

VIDWorkFlow.png

 

 

 

 

 

 

Happy to explain further.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

tjalui
Resolver I
Resolver I

Sorry for the delay, I was busy in other projects.

I am able to show the particular record, but I want to show the documents uploaded on that record.Community 10_1.png

I am not able to show the documents which are present inside the folder.

 

Any help is appreciated.

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tjalui ,

Firstly, my model was around filing documents and having the metadata automatically populated according to the folder structure, but using a SharePoint Workflow as shown - this will still work for you and put the folder name in a field in the Library, allowing a Filter to show the documents belonging to the record and works very reliably on any size Library.

You can also populate this metadata reference with a Flow if this is how you file documents (and I do this with photos taken from mobile devices).

There is another method you could use - note that this requires only one level of folders and there needs to be less than 2000 documents in the Library - the process below will pick up all characters after the first "slash" / and allow you to compare the result of this (which will be the folder name if there is only on one level) with the record name you have displayed. I am using a collection to avoid delegation issues with some of the filters (hence the 2000 item limit). So firstly, Collect the Document Library.

ClearCollect(colDocs, YourDocumentLibraryName)

Then in the Items of the Gallery I will use ReferenceFieldText as the name of the control in the form containing the CDS reference field.

Filter(
   colDocs,
   StartsWith(
      Right(
         'Full Path',
         Len('Full Path') - Find(
             "/",
             'Full Path'
          )
      ),
      ReferenceField.Text
   ) && !IsFolder
)

Happy to elaborate further.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

WarrenBelz
Most Valuable Professional
Most Valuable Professional

Hi @tjalui ,

Just checking if you got the result you were looking for on this thread. Happy to help further if not.

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi,

I couldn't get the app to show the documents.

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